MARY O'TOOLE
Oldsmar
Summary
Accomplished Project Manager with over 21 years of experience in leading national initiatives and ensuring on-time, on-budget delivery. Expertise in strategic planning, budget management, and risk assessment, complemented by strong skills in competitive analysis and relationship management. Proven ability to enhance project efficiency through streamlined workflows and cross-functional coordination, driving client satisfaction and continuous improvement.
Overview
21
21
years of professional experience
Work History
Project Manager
Thomas Sign & Awning
07.2022 - 10.2025
- Enhanced client retention by leading national project schedules within deadlines and budgets.
- Achieved customer satisfaction gains by coordinating cross-functional teams for timely project completion.
- Increased project throughput through effective task prioritization and tracking methods.
- Identified workflow bottlenecks by analyzing project metrics, implementing efficiency improvements.
- Reduced response delays by establishing regular stakeholder communication routines.
- Strengthened communication among teams, resulting in cohesive project execution and collaboration.
- Achieved 95% on-time delivery by streamlining project workflows and enhancing productivity.
Housing Director
Plateau Excavation, Inc.
09.2021 - 05.2022
- Enhanced tenant safety by implementing housing compliance protocols and regulations.
- Reduced onboarding time and improved candidate quality through streamlined screening processes.
- Lowered operational incidents by conducting risk assessments and applying effective mitigation plans.
- Shortened relocation timelines by coordinating new rental acquisitions and move-ins.
- Increased tenant satisfaction through efficient coordination of move-ins and housing procedures.
Health & Safety Supervisor
Reel Health
06.2020 - 09.2021
- Reduced incident reports by implementing comprehensive safety protocols company-wide.
- Enhanced emergency readiness by developing cross-functional response plans, cutting evacuation times.
- Increased compliance by establishing safety standards and workflows for audits and inspections.
- Identified hazards through risk assessments, enabling targeted interventions and safety improvements.
- Diminished workplace incidents by leading impactful safety training initiatives for employees.
- Conducted safety audits that pinpointed improvement areas, implementing effective compliance solutions.
- Streamlined incident tracking with a digital reporting tool, improving response and decision-making.
Assistant Construction Manager
Cortland Partners
06.2019 - 04.2020
- Ensured on-time project completion through effective management from scope to closeout.
- Maintained project profitability by forecasting budgets and controlling expenditures.
- Optimized workforce utilization by coordinating resource mobilization and project engineers.
- Secured favorable contract terms with stakeholders, reducing overall project costs.
- Enhanced communication and outcomes by building strong contractor and stakeholder relationships.
- Streamlined project timelines and resource strategies, minimizing delays and enhancing budget management.
Project Coordinator
Greystar
08.2016 - 05.2019
- Reduced approval delays by managing project financial cycles effectively.
- Issued subcontractor contracts and change orders for timely project execution.
- Enhanced procurement visibility through digital purchase order tracking implementation.
- Resolved subcontractor issues, ensuring on-time completion of multiple projects.
- Achieved timely vendor payments by managing financial cycle operations efficiently.
- Identified cost-saving opportunities during project budget evaluations for improved efficiency.
Executive Assistant / Office Manager / Project Coordinator
MANCINETTI
12.2004 - 11.2012
- Elevated client satisfaction by supervising teams to meet deadlines and quality standards.
- Enhanced resource allocation by developing a project tracking system, reducing delivery times.
- Minimized equipment downtime by implementing effective inventory and maintenance scheduling.
- Accelerated billing cycles by managing contracts and invoicing, improving cash flow.
- Identified operational inefficiencies, providing insights that significantly improved efficiency.
- Created a digital inventory management tool, ensuring timely maintenance and reducing shortages.
Education
Bachelor's Degree -
University of California
Los Angeles, CASkills
- Project management
- Project planning and development
- Team collaboration
- Project tracking
- Relationship building
- Schedule management
- Client relations
- Stakeholder communications
- Staff management
- Document management
- Notary Public
- Risk management
- Cross-functional collaboration
- Budget control
- Project scope
- Verbal and written communication
Websites
Timeline
Project Manager
Thomas Sign & Awning
07.2022 - 10.2025
Housing Director
Plateau Excavation, Inc.
09.2021 - 05.2022
Health & Safety Supervisor
Reel Health
06.2020 - 09.2021
Assistant Construction Manager
Cortland Partners
06.2019 - 04.2020
Project Coordinator
Greystar
08.2016 - 05.2019
Executive Assistant / Office Manager / Project Coordinator
MANCINETTI
12.2004 - 11.2012
Bachelor's Degree -
University of California
LINKS
Linkedin