MARY O'TOOLE
Palm Harbor,FL
Summary
Dynamic professional manager with extensive experience in overseeing complex projects and ensuring timely delivery, complemented by a strong background in executive support. Expertise in strategic planning, budget management, and risk assessment drives effective decision-making and fosters a results-oriented environment. Proven ability to manage intricate schedules, coordinate meetings, and handle confidential information while maintaining seamless office operations. Recognized for reliability, leadership, and exceptional communication skills, consistently adapting to evolving needs and priorities to achieve high-quality outcomes.
Overview
10
10
years of professional experience
1
1
Certification
Work History
Executive Assistant to Director of Finance
Iridium Development
St Petersburg, FL
02.2026 - Current
- Managed confidential communications, maintaining discretion and professionalism in all interactions.
- Streamlined executive communication by managing emails, phone calls, and scheduling appointments.
- Answered high volume of phone calls and email inquiries.
- Screened calls and emails and responded accordingly to support executive correspondence.
- Assisted in budget preparation by compiling departmental expenditure forecasts and historical data.
- Maintained financial records, ensuring accuracy and compliance with internal policies and regulations.
- Collaborated with the Director of Finance on strategic projects, contributing valuable insights and recommendations.
Project Manager
Thomas Sign & Awning
Tampa, FL
07.2022 - 10.2025
- Enhanced client retention by leading national project schedules within deadlines and budgets.
- Achieved customer satisfaction gains through effective task prioritization and tracking methods.
- Identified workflow bottlenecks by analyzing project metrics, implementing efficiency improvements.
- Reduced response delays by establishing regular stakeholder communication routines.
- Strengthened communication among teams, resulting in cohesive project execution and collaboration.
- Achieved 95% on-time delivery by streamlining project workflows and enhancing productivity.
Housing Director
Plateau Excavation, Inc.
Atlanta, GA
09.2021 - 05.2022
- Enhanced tenant safety by implementing housing compliance protocols and regulations.
- Reduced onboarding time and improved candidate quality through streamlined screening processes.
- Lowered operational incidents 25% by conducting risk assessments and applying effective mitigation plans.
- Shortened relocation timelines by coordinating new rental acquisitions and move-ins.
- Increased tenant satisfaction through efficient coordination of move-ins and housing procedures.
Health & Safety Supervisor
Reel Health
Atlanta, GA
06.2020 - 09.2021
- Increased compliance by establishing safety standards and workflows for audits and inspections.
- Identified hazards through risk assessments, enabling targeted interventions and safety improvements.
- Diminished workplace incidents by leading impactful safety training initiatives for employees.
- Conducted safety audits that pinpointed improvement areas, implementing effective compliance solutions.
- Streamlined incident tracking with a digital reporting tool, improving response and decision-making.
- Single handedly increased profitability 300% by implementing a strategic, cost effective telehealth testing system.
Assistant Construction Manager
Cortland Partners
Atlanta, GA
06.2019 - 04.2020
- Maintained project profitability by forecasting budgets and controlling expenditures.
- Secured favorable contract terms with stakeholders, reducing overall project costs.
- Enhanced communication and outcomes by building strong contractor and stakeholder relationships.
- Streamlined project timelines and resource strategies, minimizing delays by 15% and enhancing budget management.
Project Coordinator
Greystar
Solana Beach, CA
08.2016 - 05.2019
- Issued subcontractor contracts and change orders for timely project execution.
- Resolved subcontractor issues, ensuring on-time completion of multiple projects.
- Achieved timely vendor payments by managing financial cycle operations efficiently.
- Identified cost-saving opportunities during $250M project budget evaluations for improved efficiency.
Education
Bachelor's Degree -
University of California
Los Angeles, CA05-2001
Skills
- Project execution management
- Project development
- Collaborative teamwork
- Progress monitoring for projects
- Cultivating strong partnerships
- Effective schedule coordination
- Client engagement
- Effective stakeholder communication
- Office management
- Executive support
- Administrative support
- Strong problem solver
Accomplishments
Notary Public
Class President - UCLA Center for Pre-Hospital Care
Former Licensed Firefighter / Paramedic
Recognized by the State of California for Excellence in Public Safety Dispatching
Certification
Florida Notary Public
LINKS
https://www.Linkedin.com/in/maryo2l
Timeline
Executive Assistant to Director of Finance
Iridium Development
02.2026 - Current
Project Manager
Thomas Sign & Awning
07.2022 - 10.2025
Housing Director
Plateau Excavation, Inc.
09.2021 - 05.2022
Health & Safety Supervisor
Reel Health
06.2020 - 09.2021
Assistant Construction Manager
Cortland Partners
06.2019 - 04.2020
Project Coordinator
Greystar
08.2016 - 05.2019
Bachelor's Degree -
University of California