Mary Jo Haselton
Yorktown,VA
Summary
Dynamic and results-oriented professional with extensive experience at Southeastern Baptist Theological Seminary, specializing in academic support and event coordination. Demonstrated expertise in organizational skills and problem-solving, significantly enhancing student engagement and streamlining administrative processes. Proven track record in improving operational efficiency and fostering a vibrant educational environment.
Academic professional prepared to contribute extensive experience in academic support and administrative duties. Proven ability to enhance faculty productivity through efficient management of research and curriculum tasks. Recognized for strong teamwork, adaptability, and proficiency in educational resource management.
Overview
14
14
years of professional experience
Work History
Academic Assistant to Provost
Southeastern Baptist Theological Seminary
07.2023 - 12.2024
- Assisted faculty members with preparation of course materials, ensuring availability for classes.
- Prepared reports for academic committees for the Board of Trustees, aiding in informed decision-making.
- Organized academic events contributing to a vibrant campus life.
- Provided clerical support for academic departments, streamlining administrative processes.
- Assisted with inventory management of academic supplies, ensuring resource availability.
- Organized academic events such as guest lectures and workshops, fostering a dynamic learning environment.
- Coordinated scheduling of academic meetings, optimizing faculty and student time.
- Processed invoices and payments for accurate and timely financial transactions.
- Prepared documentation for academic meetings ensuring compliance with departmental standards.
- Facilitated travel logistics, ensuring cost-effective and timely arrangements.
- Supported academic staff in coordinating events to foster community engagement.
- Handled sensitive information discreetly, maintaining confidentiality when managing personnel files or financial data.
Administrative Assistant to the Provost
Southeastern Baptist Theological Seminary
11.2019 - 06.2023
- Managed executive calendars, ensuring prioritized scheduling of meetings and tasks.
- Coordinated daily schedules to ensure seamless operations within office environment.
- Managed correspondence and communications, maintaining strong relationships with faculty and vendors.
- Supported academic staff in scheduling and coordinating meetings.
- Assisted in preparation of reports, facilitating timely decision-making.
- Organized meetings and events, supporting team collaboration and engagement.
- Scheduled appointments and meetings to maximize time management for executives..
- Enhanced faculty communication by efficiently managing and distributing meeting agendas and minutes.
Secretary to the President
Southeastern Baptist Theological Seminary
08.2012 - 11.2019
- Managed executive calendars, scheduling appointments and meetings to optimize time management.
- Handled sensitive information discreetly, maintaining confidentiality when managing personnel files or financial data.
- Handled incoming calls to ensure prompt response to inquiries..
- Prepared professional correspondence, including memos, letters, and emails, ensuring accuracy and timeliness.
- Responded to emails and other correspondence to facilitate communication and enhance business processes.
- Maintained electronic filing systems and categorized documents.
- Provided exceptional customer service by promptly addressing inquiries and resolving issues professionally.
- Contributed to a positive work environment by providing support to colleagues when needed in various tasks or projects.
- Promoted a positive image of the organization through clear communication both internally with colleagues and externally with clients..
- Managed filing systems, ensuring easy retrieval and storage of documents.
- Facilitated inter-departmental communication to ensure all parties were informed of key updates.
- Managed incoming and outgoing correspondence, maintaining confidentiality and timeliness.
- Managed phone and email correspondence and handled incoming and outgoing mail and faxes.
- Managed filing system, entered data and completed other clerical tasks.
- Built and maintained excellent customer relationships through timely response to inquiries and going above and beyond to accommodate unusual requests.
Faculty Secretary
Southeastern Baptist Theological Seminary
07.2011 - 08.2012
- Maintained confidentiality when handling sensitive student or personnel information.
- Provided exceptional customer service to students seeking assistance or information about the department''s offerings.
- Liaised with other campus departments to address facility issues, ensuring a comfortable work environment for faculty members.
- Assisted in updating curriculum materials in alignment with changing educational standards.
- Facilitated communication between faculty members and students, addressing concerns promptly and professionally.
- Enhanced faculty communication by efficiently managing and distributing meeting agendas and minutes.
- Handled general office duties such as answering phones, greeting visitors, sorting mail; creating a welcoming environment.
- Maintained up-to-date records on student information, assisting in the efficient management of courses and grading processes.
- Managed curriculum implementation and continuous improvement of industry best practices.
- Managed phone and email correspondence and handled incoming and outgoing mail and faxes.
- Managed filing system, entered data and completed other clerical tasks.
- Supported faculty in developing syllabi for comprehensive course planning.
Secretary Institutional Effectiveness Coordinator
Southeastern Baptist Theological Seminary
09.2010 - 07.2011
- Handled sensitive information discreetly, maintaining confidentiality when managing personnel files or financial data.
- Prepared professional correspondence, including memos, letters, and emails, ensuring accuracy and timeliness.
- Maintained daily report documents, memos and invoices.
- Entered data into system and updated customer contacts with information to keep records current.
- Maintained electronic filing systems and categorized documents.
- Responded to emails and other correspondence to facilitate communication and enhance business processes.
- Promoted a positive image of the organization through clear communication both internally with colleagues and externally with clients.
- Contributed to a positive work environment by providing support to colleagues when needed in various tasks or projects.
- Assisted in preparation of reports to support office functions.
Education
Bachelor of Science - Psychology
Tennessee Temple University
Chattanooga, TN05-1989
Skills
- Academic support
- Student engagement
- Curriculum assistance
- Classroom management
- Material distribution
- Event coordination
- Office administration
- File management
- Time management
- Problem solving
- Organizational skills
- Detail orientation
Timeline
Academic Assistant to Provost
Southeastern Baptist Theological Seminary
07.2023 - 12.2024
Administrative Assistant to the Provost
Southeastern Baptist Theological Seminary
11.2019 - 06.2023
Secretary to the President
Southeastern Baptist Theological Seminary
08.2012 - 11.2019
Faculty Secretary
Southeastern Baptist Theological Seminary
07.2011 - 08.2012
Secretary Institutional Effectiveness Coordinator
Southeastern Baptist Theological Seminary
09.2010 - 07.2011
Bachelor of Science - Psychology
Tennessee Temple University
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