Mary Kay Pickles
Grant Accountant
Jacksonville,FL
Summary
Detail-oriented Grant & Contract Administrator successful at controlling expenses by conducting comprehensive analyses of diverse data and making accurate projections. Knowledgeable about accounting functions, fiscal requirements and capital expenditures. Proficient in monitoring costs, investigating variances and processing data files. Excellent multitasking, problem-solving and interpersonal abilities. Prepared to bring 26 years of related experience and take on a new professional challenge. Adept at managing budgets, payroll, invoicing and all other general accounting functions. Instrumental in keeping business operations fully compliant and working within budgetary guidelines. Fastidious in tracking all expenses and reconciling accounts. Knowledgeable Accountant proficient in laws and procedures governing business operations, tax filings and regulatory compliance. Handles detail-oriented work in methodical and organized fashion. Leverages field expertise, resourcefulness and diligence to make positive impact on business operations.
Overview
15
15
years of professional experience
Work History
Grant Accountant
Nemours
02.2016 - Current
- Perform specific grant-related post-award functions such as contract/award review, expenditure review, budget variance analysis, invoicing and collection follow-up, monitoring for grant compliance, and grant closeout functions. Provide guidance and recommendations on compliance with applicable grant terms and conditions.
- Oversight and analysis of outstanding grant receivables and deferred revenue to ensure amounts are collectible and revenue is properly stated.
- Set up and maintain projects in Harmony (Oracle), monitor date ranges, monitor project status, and process closing of projects by working with research and non-research personnel.
- Prepare assigned journal entries with appropriate supporting detail.
- Perform monthly close functions. This includes a detailed review of financial statements in addition to a detailed review of individual project reports to identify variances and provide explanation and/or determine if an accrual, reclassification or other adjustment is needed.
- Perform/prepare assigned post-closing duties, including review of general ledger account and project reconciliations and preparation of invoices.
- Preparation and submission of external Federal and Non-Federal financial reports to granting agencies.
- Administer quarterly federal meetings with non-research principal investigators to review expenditures and ensure they are on target with the spending award by the award end date.
- Work closely with the grant team and non-research principal investigators to provide in-depth training in instructional standard office procedures with grant terminology referencing Lawson verbiage with Harmony during the Harmony (Oracle) implementation process and on.
- Maintained current knowledge of all team position requirements.
- Taught new team members correct procedures for all areas of operations.
Assistant Controller
Key Auto Company
05.2015 - 02.2016
- Managed daily financial functions in collaboration with accounting and payroll personnel.
- Calculated salesperson commissions based on established parameters and disbursed payments.
- Accurately completed financial statement audits and thoroughly reviewed results.
- Completed journal entries, reconciliations, and account analysis to prepare quarterly financial documents and general account management.
- Followed up with delinquent accounts to obtain funds and reduce aging balances.
- Prepared and filed tax returns and generated monthly reports in compliance with regulatory and organizational standards.
- Prepared balance sheets, cash flow reports and income statements.
- Checked payroll, vendor payments, commissions and other accounting disbursements for accuracy and compliance.
- Reviewed historical records, current operational data and forecasting information to identify and capitalize on system enhancement opportunities.
- Drove performance of staff by creating incentives and positive work atmosphere and administering recognition and rewards programs.
- Identified and corrected deficient performance and behaviors to achieve maximum productivity.
- Led employee relations through effective communication, coaching, training, and development.
Senior Accountant
Medimix Specialty Pharmacy
03.2014 - 04.2015
- Reconciled balance sheets and streamlined best practices for balance sheet processes.
- Prepared monthly journal entries and reconciliations.
- Updated general ledger with latest entries.
- Reviewed documents and accounts for discrepancies and resolved variances.
- Completed year-end closing processes with controllers and external auditors.
Medicare/Medicaid Auditor
First Coast Service Options
12.2010 - 03.2014
- Planned and performed desk reviews and final settlements of Medicare Cost Report.
- Completed desk reviews and audit assignments in accordance with Generally Accepted Auditing Standards (GAAS), Government Auditing Standards (GAS), Generally Accepted Accounting Principles (GAAP), and Medicare and Medicaid regulations.
- Scoped audits are based on reimbursement risk, problems noted during initial desk review of provider, past knowledge of provider, and changes in government policies.
Education
Master of Arts - Teaching & Learning With Technology
Ashford University
San Diego, CA09-2012
Bachelor of Arts - Accounting
Ashford University
San Diego, CA03-2010
Skills
- Research & non-research grants
- Pre-award & post-award
- 2 CFR Part 200 (Federal and non-Federal entities)
- State & Federal Grant Reporting
- Cost, Milestone, Per Patient awards
- Donations
- Pledges
- Audit
- Oracle
- Lawson
- Microsoft Office 365 Business
- Microsoft Teams
- Adobe Professional
Timeline
Grant Accountant
Nemours
02.2016 - Current
Assistant Controller
Key Auto Company
05.2015 - 02.2016
Senior Accountant
Medimix Specialty Pharmacy
03.2014 - 04.2015
Medicare/Medicaid Auditor
First Coast Service Options
12.2010 - 03.2014
Master of Arts - Teaching & Learning With Technology
Ashford University
Bachelor of Arts - Accounting
Ashford University