Matthew Gurule
Battle Ground
Summary
Organized professional with extensive federal contract management experience, focusing on procurement, compliance, and program coordination. Proven track record in managing complex bids and ensuring adherence to regulatory standards. Strong collaboration skills support effective cross-functional team efforts to achieve compliance and operational goals.
Overview
9
9
years of professional experience
Work History
Federal Contracts Specialist
Apex Mechanical
Battle Ground
07.2025 - Current
- Prepare and submit competitive bids for federal and state construction contracts, tailoring company qualifications and past performance to maximize award potential.
- Analyze complex solicitations, often hundreds of pages, to extract technical requirements, ensure full compliance, and provide accurate specifications to internal estimators for precise pricing.
- Compile complete and responsive bid packages, including documentation, forms, and supporting materials required by contracting agencies.
- Conduct pre-bid job walks to assess project scope, gather on-site details, and capture photographic documentation to support estimating and proposal development.
- Track contract milestones, assist in budget and invoice verification, and maintain accurate procurement records for internal and regulatory audits.
- Collaborate with project managers, subcontractors, and vendors to ensure timely delivery of materials and services, and resolve discrepancies or compliance issues.
- Draft and maintain process documentation, templates, and standard operating procedures for federal contracting workflows.
- Support cross-functional teams with data management, reporting, and technical documentation in SharePoint, Excel, and other internal systems.
- Tools Used: MS Office Suite (Word, Excel, PowerPoint, Outlook), SharePoint, CRM systems, Adobe Acrobat, Project Management Tools
Contract Specialist
Area Agency on Aging and Disability of Southwest Washington
Vancouver
10.2024 - 06.2025
- Managed and administered contracts with Medicaid service providers, ensuring full compliance with federal and state regulations.
- Conducted financial and programmatic audits, verifying allowable costs and services, and implementing corrective actions as needed.
- Monitored provider performance and coordinated with internal teams to ensure contract deliverables were met.
- Served as liaison between agency, providers, and stakeholders, facilitating clear communication and compliance tracking.
- Maintained accurate and auditable documentation of contracts, compliance artifacts, and process workflows.
- Assisted in preparing reports, briefings, and summaries for management and regulatory review.
- Tools Used: MS Office Suite (Word, Excel, PowerPoint, Outlook), SharePoint, internal contract management databases, and data reporting tools.
Paralegal
Wallace, Mann, Capener, Bishop & Debney
Lake Oswego
10.2023 - 10.2024
- Drafted and managed legal and compliance documents for 90+ active workers' compensation cases, ensuring accuracy, completeness, and adherence to legal standards.
- Coordinated schedules for attorneys, clients, court dates, and meetings, maintaining clear communication and timely follow-up across all stakeholders.
- Managed accounts payable and financial tracking for 50+ active cases, ensuring proper documentation and audit readiness.
- Maintained organized records and case files in both physical and digital formats, supporting reporting and compliance requirements.
- Supported process improvements for case management workflows and documentation standards.
- Tools Used: MS Office Suite (Word, Excel, PowerPoint, Outlook), SharePoint, case management software, WestLaw, document tracking systems.
Career Coordinator
Department of Workforce Solutions
Clovis
01.2023 - 09.2023
- Administered state funds across TANF, SNAP, and Medicare programs, ensuring strict compliance with federal and state regulations.
- Conducted home visits and assessments for 200+ households to verify eligibility, household composition, and program compliance.
- Collected, documented, and analyzed data to support audits, reporting, and program evaluation.
- Collaborated with stakeholders and case managers to resolve discrepancies and improve service delivery.
- Maintained accurate and auditable records, supporting accountability and regulatory adherence.
- Tools Used: MS Office Suite (Word, Excel, PowerPoint, Outlook), database management systems, case management software, reporting and analytics tools.
Safety Administrator/Meteorologist
United States Air Force
Cannon Air Force Base
01.2019 - 01.2023
- Provided mission-critical weather analysis and daily briefings to support the safety and success of military flight operations affecting thousands of personnel.
- Served as Safety Administrator across 13 units, ensuring strict adherence to operational procedures, regulatory standards, and risk management protocols.
- Conducted safety audits, identified potential hazards, and implemented corrective actions to maintain compliance and operational readiness.
- Maintained accurate and auditable documentation of safety procedures, incidents, and compliance activities.
- Delivered professional briefings to audiences of 50+ personnel, translating complex technical data into clear, actionable information.
- Collaborated with cross-functional teams to support mission planning, operational coordination, and continuous process improvement.
- Cannon Air Force Base
- Tools Used: MS Office Suite (Word, Excel, PowerPoint, Outlook), military data systems, reporting and tracking databases, briefing and visualization tools.
Legal Assistant
Brown and Sue
Rio Rancho
05.2017 - 02.2019
- Digitized and organized over 10 years of legal records into electronic systems, improving accessibility, tracking, and document retention compliance.
- Maintained and managed case files, legal documents, and correspondence, ensuring accuracy and audit readiness.
- Coordinated schedules for hearings, conferences, and deadlines, achieving 100% on-time case management and supporting operational efficiency.
- Assisted with data entry, document tracking, and records management across multiple cases and stakeholders.
- Supported process improvements for document organization and file management systems.
- Tools Used: MS Office Suite (Word, Excel, PowerPoint, Outlook), Westlaw, document management systems, electronic filing systems, database tracking tools.
Education
Master's - Business Administration (Accounting emphasis)
Eastern New Mexico University
Portales, NM01.2025
Associates - Environmental Sciences
Community College of the Air Force
01.2020
Bachelor's - Political Science: Paralegal Studies
University of New Mexico
Albuquerque, NM01.2016
Associate - Psychology
University of New Mexico
Albuquerque, NM01.2016
Skills
- Contract administration
- Procurement support
- Statements of Work (SOWs)
- Bid preparation
- Vendor coordination
- Regulatory compliance
- Audit support
- Data management
- Reporting
- Excel
- SharePoint
- Database systems
- Document management
- Records management
- Auditable files
- Compliance artifacts
- Process documentation
- Project coordination
- Process Improvement
- Workflow optimization
- Analytical skills
- Organizational skills
- Problem-solving skills
- Time management
- High-volume workload management
- Written communication
- Verbal communication
- Professional briefings
- Stakeholder coordination
- Microsoft Office Suite
- CRM
- Document management systems
- Top Secret Federal Clearance
- Risk assessment
- Contract management
- Compliance auditing
- Attention to detail
Clearance
Top Secret Federal Clearance
Timeline
Federal Contracts Specialist
Apex Mechanical
07.2025 - Current
Contract Specialist
Area Agency on Aging and Disability of Southwest Washington
10.2024 - 06.2025
Paralegal
Wallace, Mann, Capener, Bishop & Debney
10.2023 - 10.2024
Career Coordinator
Department of Workforce Solutions
01.2023 - 09.2023
Safety Administrator/Meteorologist
United States Air Force
01.2019 - 01.2023
Legal Assistant
Brown and Sue
05.2017 - 02.2019
Master's - Business Administration (Accounting emphasis)
Eastern New Mexico University
Associates - Environmental Sciences
Community College of the Air Force
Bachelor's - Political Science: Paralegal Studies
University of New Mexico
Associate - Psychology
University of New Mexico