Hi, I’m
Matthew Sullivan
Administrative Assistant
Chicago,IL
Summary
Motivated and results-oriented professional with extensive experience in administrative support, legal services, and operations management. Highly skilled in conducting legal research, preparing legal documents, managing complex office functions, and fostering positive relationships with clients and team members. Adept at using technology to streamline processes and improve efficiency. Known for excellent attention to detail, problem-solving abilities, and strong communication skills. Proficient in Microsoft Office Suite, legal research tools, and team leadership.
Overview
10
years of professional experience
Work History
Law Offices of Garry A. Payton
Paralegal
07.2024 - Current
Job overview
- Conduct legal research, analyzing statutes, case law, and legal articles to support case preparation
- Draft, review, and file legal documents, including pleadings, briefs, appeals, and contracts
- Manage client communications, offering expert consultation and maintaining confidentiality in high-stakes matters
- Coordinate logistics for trial preparation, organizing exhibits, and ensuring all materials are accurate and accessible
- Perform administrative duties such as document filing, data entry, and legal database management (LexisNexis, Westlaw)
- Enhance operational efficiency by supporting the training and development of junior staff and streamlining office procedures
Re-Entry Affairs
Administrative Assistant
03.2017 - 02.2025
Job overview
- Oversaw clerical team operations, optimizing workflow and establishing effective scheduling protocols
- Managed customer service operations, answering inquiries, processing orders, and providing account assistance
- Developed and maintained databases to streamline information flow, improving office productivity
- Coordinated internal and external communications, ensuring accurate and timely delivery of important materials
- Implemented new office technologies, training staff to use various software tools effectively
- Supported event and conference planning, creating materials and managing event logistics
Education
Century CollegeWhite Bear Lake, MN
Associate of Arts from VT Information Processing
03-2017
Northern Illinois UniversityDeKalb, IL
Some College from General Studies
05.2010
Illinois Central CollegePeoria, IL
Associate's Degree from Culinary Arts/Chef Training
05.2002
Skills
- Experienced with Legal Research Software
- Skilled in Utilizing Westlaw for Legal Analysis
- Expertise in Adobe Acrobat for Document Review
- Legal Document Management
- Proficient in Microsoft Word
- Advanced Excel Skills
- PowerPoint Presentation Development
- Microsoft Office Suite: Access
- Microsoft Office Suite: Outlook
- Client communication
- Office administration
- Communication Tools: Zoom
- Communication Tools: Skype
- Proficient in Google Meet
- Communication Tools: Dropbox
- Additional Skills: Data Entry
- Additional Skills: Image Scanners
- Additional Skills: Office Equipment (Fax, Copiers)
- Social Media Engagement
- Additional Skills: Customer Relationship Management (CRM) Tools
- Case management
- Proficient in MS office
- Legal research
Accomplishments
- Successfully managed high-pressure legal case preparation, contributing to a significant number of favorable outcomes for clients.
- Played a key role in improving office workflow through the development of training programs and the implementation of new technologies.
- Delivered exceptional customer service, maintaining a strong rapport with clients, vendors, and stakeholders.
Additional Information
Strong ability to adapt and learn new skills quickly., Dedicated to maintaining confidentiality and ethical standards in all professional interactions.
Timeline
Paralegal
Law Offices of Garry A. Payton
07.2024 - Current
Administrative Assistant
Re-Entry Affairs
03.2017 - 02.2025
Northern Illinois University
Some College from General Studies
Century College
Associate of Arts from VT Information Processing
Illinois Central College
Associate's Degree from Culinary Arts/Chef Training
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