Mayra Esparza
Menlo Park,CA
Summary
Dedicated Office/Accounts Payable Assistant with a strong background in an office setting, seeking a stable long-term position in accounting. Skilled in A/P, administrative support, and scheduling. Bilingual in English and Spanish with proficiency in Yardi and QuickBooks.
Overview
8
8
years of professional experience
Work History
Reception, Accounts Payable, Executive Assistant
1st London Realtors
07.2022 - 07.2023
- Handled tenant complaints promptly and appropriately, calling in repairmen, and other support services for 12 properties.
- Monitored progress of construction and maintenance projects and notified appropriate individuals of project updates, delays, and schedule changes.
- Maintained original leases and renewal documents in digital and hardcopy format for property management office.
- Generated leads for rental properties by creating and managing listings on online rental websites.
- Reviewed vendor invoices for appropriate documentation and validity prior to payment.
- Prepared vendor invoices and processed incoming payments.
- Greeted incoming visitors and customers professionally and provided friendly, knowledgeable assistance.
- Answered central telephone system and directed calls accordingly.
Office/Accounts Payable Assistant
HMS Stores
12.2018 - 07.2022
- Promptly answered multi-line phone system and greeted callers
- Carefully noted phone messages and relayed to appropriate personnel
- Monitored office supplies by checking inventory on a weekly basis and placed orders whenever stock appeared low
- Volunteered to help with special projects, assuming variety of tasks and duties
- Entered invoices requiring payment and disbursed amounts via check
- Kept vendor files accurate and up-to-date to expedite payment processing
- Applied proper codes to invoices, files and receipts to keep records organized and easily searchable.
Administrative Assistant
Smart Homes Innovations
01.2016 - 08.2018
- Prepared and distributed payroll for staff of 6
- Oversaw inventory and office/project supply purchases
- Composed and drafted all outgoing correspondence and reports for managers
- Negotiated pricing with vendors (to receive discounts, free shipping, etc)
- Processed accounts receivable and accounts payable
- Managed wide variety of customer service and administrative tasks to resolve customer issues quickly and efficiently
- Built long-term customer relationships
- Investigated and resolved customer inquiries and complaints in a timely and empathetic manner.
Education
Arleta High School
Arleta, CA06.2012
Skills
- A/P and A/R
- Office Supplies and Inventory
- Yardi & Quickbooks Experience
- Answer Multi-Line Phone Systems
- Shipping and Receiving
- Payment Processing
Timeline
Reception, Accounts Payable, Executive Assistant
1st London Realtors
07.2022 - 07.2023
Office/Accounts Payable Assistant
HMS Stores
12.2018 - 07.2022
Administrative Assistant
Smart Homes Innovations
01.2016 - 08.2018
Arleta High School