McKenna Traywick
Austin
Summary
Dynamic Legal Administrative Assistant with extensive experience at Jackson Walker LLP, adept at drafting precise legal documents and managing complex case files. Recognized for exceptional attention to detail and problem-solving skills, I excel in trial preparation and e-filing, ensuring compliance and efficiency in high-pressure environments.
Overview
13
13
years of professional experience
Work History
Legal Administrative Assistant
Jackson Walker LLP
Austin
09.2025 - Current
- Provide comprehensive legal and administrative support to five attorneys, managing competing priorities across multiple active regulatory matters.
- Draft attorney correspondence including notices and letters, and format, proofread, and prepare legal documents such as petitions, motions, discovery, contracts, agreements, and exhibits, ensuring consistent firm standards and error-free filings.
- Manage case intake by submitting new matters through OpenFile for conflicts review and entering case data into iManage, ensuring accurate setup and compliance with firm protocols.
- Maintain attorney billing compliance by proactively monitoring time entry deadlines, preventing penalties and ensuring timely submission of billable hours.
- Support active matters by downloading, organizing, and filing pleadings and case documents into iManage for attorney review, maintaining organized and audit-ready electronic files.
- Coordinate complex attorney calendars, including scheduling calls and meetings, resolving conflicts, preventing double bookings, and providing virtual meeting logistics.
- File pleadings with the Public Utility Commission of Texas and Railroad Commission of Texas, including final document review, PDF conversion, attorney approval, service list management, and service of pleadings to all parties.
- Maintain and update service lists for all active cases, ensuring accurate distribution of filings and communications to opposing counsel, agencies, and stakeholders.
- Track protective order certifications and manage access to confidential and highly sensitive materials, ensuring regulatory compliance and safeguarding restricted documents.
- Create discovery indexes for production documents, improving organization and attorney efficiency during litigation and regulatory proceedings.
- Maintain detailed spreadsheets of upcoming deadlines in addition to attorney calendars, providing redundancy and proactive deadline management.
- Handle attorney reimbursements for travel, business development, CLE, parking, and client-related expenses, ensuring accurate documentation and timely processing.
- Assist with CLE reporting to the State Bar, tracking attorney credits and maintaining compliance.
- Support lobbying operations for attorney-lobbyist by reporting quarterly lobbying hours and payments and registering clients with the federal government.
- Manage Outlook and OneContact databases, maintaining accurate attorney and client contact records.
- Played a key support role in preparation for three Hearings on the Merits, coordinating witness preparation meetings, organizing trial materials, fulfilling judge document requests, and managing team logistics.
- Provide executive-level administrative support to the Practice Group Leader, including organizing monthly practice group meetings and coordinating catering and logistics.
- Recognized by attorneys for exceptional attention to detail and reliability, consistently catching minor errors prior to filing and delivering polished, court-ready work product.
PARALEGAL
HOWRY BREEN & HERMAN LLP
Austin
01.2024 - 07.2025
- Managed a caseload of 40+ pre-litigation and litigation personal injury matters from intake through trial preparation.
- Prepared and supported attorneys during depositions, mediations, and courtroom proceedings.
- Coordinated case development, including medical record collection, treatment tracking, and settlement demands.
- Drafted and revised litigation documents and pleadings including, but not limited to, petitions, motions, discovery requests and responses, and notices to advance case strategy and support attorneys in all phases of litigation.
- Liaised regularly with clients, medical providers, insurance adjusters, court staff, and experts to ensure timely case progression.
- Prepared and organized trial binders, exhibits, witness lists, and pretrial disclosures.
- Negotiated reductions with medical providers and lienholders to maximize client settlements.
- Ensured attorneys and filings complied with the Federal District Court, Travis County, and Williamson County court procedures, applicable statutes, local rules, and other pertinent filing requirements.
- Attended vehicle and incident site inspections as attorney proxy, alongside experts and opposing counsel.
LEGAL ADMINISTRATIVE ASSISSTANT
BUTLER SNOW LLP
Austin
10.2022 - 01.2024
- Supported six attorneys ranging from partner to associate level.
- Created and maintained a client-specific template database used across multiple offices, continually updated with new content.
- Managed calendaring and upkeep of case deadlines, ensuring statutory and court ordered deadlines were followed.
- Assisted a small team with the integration of Milana calendaring and docketing system to be used firm-wide.
- Revised and finalized letters, briefs and memos.
- Tracked and coordinated record retrieval and subpoena issuance for third-party discovery.
- Coordinated all administrative aspects of attorneys, clients, and witnesses appearing for out-of-town trials and arbitrations.
- Managed clerical needs such as opening and closing files, attorney reimbursements, attorney travel, client bills, and various case expenses.
PARALEGAL
PATEL LAW FIRM
Corpus Christi
10.2020 - 10.2022
- Assisted senior litigation attorney in preparing answers and production for discovery requests.
- Prepared legal notices, motions, and pleadings.
- Directed and coordinated service of subpoenas and scheduling of depositions for senior litigation attorney.
- Maintained ongoing communication with opposing parties from discovery to trial phase to facilitate litigation.
- Maintained calendar for senior litigation attorney.
SENIOR CLERK
NUECES COUNTY DISTRICT CLERK
Corpus Christi
07.2019 - 10.2020
- Answered inquiries from general public regarding judicial procedures, court appearances and trial dates.
- Examined legal documents submitted to courts for adherence to laws and court procedures.
- Provided quality clerical support through data entry, document management, email correspondence and overseeing operation of office equipment.
- Interacted with customers by phone, email, or in-person to provide information.
LEGAL SECRETARY
ANTHONY & PETERSON LLP
Corpus Christi
01.2013 - 07.2019
- Assisted in trial preparation such as creating notebooks and coordinating with clients and experts.
- Screened telephone calls and forwarded to appropriate person for two paralegals and three attorneys.
- Created, indexed, and maintained client files.
- Bates numbered production and maintained production logs.
Education
PHILOSOPHY -
Texas A&M University
Corpus Christi, TXLEGAL CORE COMPETENCY CERTIFICATION -
LTC4 Training
Skills
- Legal case management
- Drafting legal documents
- Confidential client communication
- E-filing for courts and agencies
- Trial preparation and support
- Attention to detail
- Discovery assistance
- Personal injury processing
- Problem-solving under pressure
- Microsoft Office proficiency
- Legal research databases
- Time entry and billing software
- Expense management systems
- Case management platforms
Timeline
Legal Administrative Assistant
Jackson Walker LLP
09.2025 - Current
PARALEGAL
HOWRY BREEN & HERMAN LLP
01.2024 - 07.2025
LEGAL ADMINISTRATIVE ASSISSTANT
BUTLER SNOW LLP
10.2022 - 01.2024
PARALEGAL
PATEL LAW FIRM
10.2020 - 10.2022
SENIOR CLERK
NUECES COUNTY DISTRICT CLERK
07.2019 - 10.2020
LEGAL SECRETARY
ANTHONY & PETERSON LLP
01.2013 - 07.2019
PHILOSOPHY -
Texas A&M University
LEGAL CORE COMPETENCY CERTIFICATION -
LTC4 Training