Meagan Szymarek
Austin,TX
Summary
Experienced Executive Assistant provides comprehensive administrative support to upper level team. Adept at managing calendars, preparing reports and coordinating meetings. Demonstrates excellent customer service, problem-solving, and communication skills.
Overview
14
14
years of professional experience
Work History
Executive Assistant to VP of Customer Success
Procore Technologies Inc.
02.2020 - 02.2024
- Streamlined executive communication by managing emails and scheduling appointments and meetings.
- Enhanced productivity by organizing travel arrangements and coordinating accommodations for executives.
- Maintained confidentiality with sensitive documents, ensuring proper storage and distribution as needed.
- ·Organized All Hands, which included Google Deck presentations, recognitions, data, metrics and awards, twice a year for the entire org.
- Contributed to budget management by monitoring expenses and providing detailed expenditure reports regularly.
- Provided professional administrative support during staff meetings, including agenda preparation and minute-taking duties.
- Served as a liaison between departments to facilitate effective communication throughout the company.
Administrative Assistant
Texas Physicians Group
05.2017 - 02.2020
- Enhanced office efficiency by streamlining administrative processes and implementing organizational systems.
- Ensured accurate record-keeping with diligent data entry and database management for vital company information.
- Maintained confidentiality of sensitive information by adhering to strict privacy policies and implementing secure filing systems.
Administrative Assistant
Gynecologic Oncology Associates
04.2010 - 05.2017
- Improved patient satisfaction by efficiently managing appointment scheduling and providing clear communication regarding medical procedures.
- Enhanced office efficiency by organizing and maintaining comprehensive medical records for easy retrieval by healthcare providers.
- Handled sensitive patient information with discretion, adhering to strict HIPAA guidelines and safeguarding privacy at all times.
- Facilitated seamless communication between patients and healthcare providers through diligent message relay and prompt follow-up actions as needed.
Education
Executive Assistant Certification -
IAP Career College
Online01.2024
Virtual Assistant Certification -
IAP Career College
Online01.2024
Skills
- Meeting Planning
- Scheduling
- Travel Arrangements
- Information Confidentiality
- Spreadsheet Tracking
- Calendar Management
- Relationship Building
- Process Improvement
- Expense Reporting
Timeline
Executive Assistant to VP of Customer Success
Procore Technologies Inc.
02.2020 - 02.2024
Administrative Assistant
Texas Physicians Group
05.2017 - 02.2020
Administrative Assistant
Gynecologic Oncology Associates
04.2010 - 05.2017
Executive Assistant Certification -
IAP Career College
Virtual Assistant Certification -
IAP Career College
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