Melisa Pellerano
Steadfast Contractors Alliance
Port Richey,FL
13
years of professional experience
Detail-oriented financial operations specialist with extensive experience in accounts management. Skilled in processing invoices, reconciling statements, and managing vendor relationships to maintain accuracy and compliance. Proven ability to navigate fast-paced environments while delivering results and fostering effective communication.
Work History
Accounts Payable Specialist III
1 Year- Process 100-200 invoices and receipts on a daily basis for construction and landscaping division
- Assigned coding and verified itemization for account management of over 200 vendors
- Working with management team to ensure accuracy in coding and billing management for payments
- Daily goals and month end completion for reconciliations
- Report and review with management for any concerns or unpaid accounts to complete P&L/GL reporting
- Notarizing liens and waivers for vendors to release funds and payments
- Created and edited procedures to enhance policies and regulations
- Assist in implementation process with QuickBooks and moving to NetSuite for accounting and purchase orders
- Reported and reviewed concerns with management regarding unpaid accounts for P&L/GL reporting
Human Resources Generalist and Payroll
8 Months- Managed projects to enhance efficiency and implement creative changes
- Working side by side with upper management to follow budgets and creating positive morals with events and employee stimulation for upcoming changes and project managements
- Recruiting applicants (external and Internal) for new positions and company growth along with management job description updates and changes
- Process payroll change, overtime, and PTO review for payroll with Paylocity along with New Hire Onboarding and processing terminations, including daily Paylocity transactions with employee relations, new hires, recruiting and editing of any changes along with reporting and training set up
- Collaborating with Directors, HR Manager, Site Manager, and overall upper management teams to create approach in holiday and company events while proposing innovative ideas for change and employee concerns
- Implementing new orientation presentations and benefits presentations
- Creating HR Board updates for all personnel with updated information and instructions
- Processing reports for training, past due and current for auditing and departmental growth
- Ordered office supplies to ensure availability for daily operations., badge creating a system for new hires or loss badges for building access
- Communicated with vendors regarding invoicing and event catering. for invoicing and catering events along with tracking and scheduling eye exams and certification deadlines. Developing processes for managers to control site visits and guests for their tours and lunches
- Managed daily employee relations by addressing concerns and questions. and follow with all concerns, questions and approach with HR regulations and laws in an organized and professional manner. Develop statements during disciplinary and any employee meetings for documentation and filing purposes when tracking of possible concerning events
- Reviewing all training processes while working towards certifications in HR and ICP manufacturing goals
Account Portfolio Controller-Temporary Contract
4 Months- Managed accounting controls to ensure compliance and support financial integrity
- Oversaw financial strategies to drive growth across healthcare facilities
- Managed company certifications for compliance with bed maintenance and senior living regulations.
- Managed several sites in the MO, TN, and GA regions
- Developed vendor and client relations to support financial stability and project execution.
- Gave feedback to CFO and upper management weekly reporting for site reviews and communications on financial projects
- Tracker all spending and account activity with bank recons and all areas of balance reporting
Accounting and Human Resources Manager
2 Years 4 Months- Researched analytics for budgeting and implemented a plan for our labor distribution and allocation costs, for management and owners to cut costs for labor in various departments. This saved the company over 30,000 a month and resulted in higher revenue for 2023. In 2022 completed AP/DSR project completed resolving bank discrepancies and monthly accruals. I meet deadlines and complete all projects within company budgeting, collections, auditing, and profit/loss reporting. Implemented full HR department and accounting organization from scratch in collaboration with owners and CFO, enhancing budgeting goals, financial stability, and profitability while supporting General Manager and department leads in achieving hotel success
- Certified notary for property transactions and vendor agreements.
- Applied GAAP and SAP knowledge to ensure compliance with state and federal regulations.
- Grant and Tax Exemption Account set up along with government funding accounting and bookkeeping
- AP and AR daily functions for employees and all vendors including event clients and Food & Beverage - processing 50 invoices on average weekly depending on events and occupancy estimates
- Processing Marriott Bonvoy rewards, reimbursements and overall deposits/payments and invoice processing Assist with various recurring and month-end accounting functions for multiple affiliated companies
- Processed accounts payable and maintained organized files for an average of 50 invoices weekly for food & beverage, housekeeping, and various supplies.
- Dispute incorrect charges, reconcile bank accounts and review of weekly accounting GL/AR accounts Monthly Revenue and Budget reports for management to review and achieve goals
- Sent daily revenue reports and month-end reports for management and owner review, ensuring timely access to financial performance insights
- Maintain hotel checkbooks/budgets and implement purchasing guidelines
- Executed auditing and forecasting budget implementations and monitored company design for compliance and efficiency
- Night Audit, Front Desk and Guest Service knowledge with flexibility and reliability using Lightspeed, GXP, MGS and various scanning/excel and micros
- Ensure all group and direct bill accounts are accurate and mailed within three business days
- Bill third party appropriately and timely. Make collection calls on outstanding accounts to ensure all amounts are collected within 60 days and Process net direct weekly and accurately in hotel system
- Complete credit references for Direct Bill account requesting credit, coordinate with Sales & Marketing/F&B/Banquets to Ensure accuracy of accounts, ability to field and resolve hotel client accounting issues
- Analyzed data for risk management and control processes to improve feedback systems.
- Auditing Design Control implementation and project management for compliance
Site Coordinator Chart Review
3 Years 5 Months- Manage over two hundred scheduled surgeries daily and process tickets for physicians and CRNAs to request missing signatures and any missing documentation needed for processing medical billing
- Managed over two hundred scheduled surgeries daily, processing tickets for physicians and CRNAs to obtain missing signatures and documentation required for medical billing.
- Use proper codes for insurance billing/medical coding and list on log along with prepay forms for multiple locations daily for surgeries scheduled and completed
- Audited surgical charts for compliance with regulated signatures and patient HIPAA details, reviewing admissions/registration and scheduling, and logging patients while coding insurance prior to surgeries.
- Processed claims and updated charts remotely, ensuring accurate records for hospital and doctor/nurse notes in EPIC software.
Self Contractor
10 Months- Completed assignments with Accountemps in AP/AR roles for property management organizations, including Ciminelli Real Estate Services, ensuring accurate financial reporting and timely processing of transactions. Enjoy learning new processes and working in a team environment
- Operated a rideshare business providing transportation services to customers.
- Managed scheduling and logistics for driver assignments, optimizing route efficiency.
- Coordinated communication between drivers and dispatch to resolve issues promptly.
Accounts Payable Coordinator-Temporary Contract
5 Months- Monitored email requests regarding vendor and client payment statuses to ensure timely responses
- Verified all vendor and client information and invoice details for appropriate payment processing
- Supervised team progress on data entry and invoice processing to maintain workflow efficiency
- Supervised and monitored team progress for data entry and invoices processed
- Created audit reports for attorneys on outstanding invoices and contacted unpaid clients to facilitate payment
- Executed various contract assignments
Account Payable & Vendor Compliance Specialist
4 Years- Managed quality control and accounting responsibilities during the review of COI and W9 documentation for company vendors and subcontractors to ensure full coverage for General and Workmen's Compensation. Company Invoice processing and Account Management with new and current contract vendors, subcontractors, and suppliers
- Achieved Projects: Completely rebuilt and designed the vendor program for all updated accounting details, vendor regulations for COI and state regulations, three- way invoicing and auditing ability. This gave the company easier access to accounts, new and updated vendor information, archives of old vendors for recruiting for future jobs, discounts, and invoicing communications with accounting programs. I worked with IT, management, and accounting teams to accomplish department goals
- Coordinated vendor management processes to optimize supply chain efficiency.
- Negotiated contracts with suppliers, ensuring cost-effective procurement and compliance.
- Developed and implemented vendor performance evaluation metrics to enhance service quality.
Assistant Portfolio Manager
9 Months- Managed property operations with strong organizational skills, handling multi-tasking responsibilities and delivering excellent customer service
- Managed accounts for all residents to ensure accurate record-keeping., keeping monthly percentage Delinquency Reports at 2% or lower
- Satisfied with all daily application processes, all income/employment verifications are needed for rental qualifications
- Satisfied with all daily application processes; all income/employment verifications are needed for rental qualifications
- Managing all residents' accounts, keeping monthly percentage Delinquency Reports at 2% or lower
- Produced reports and HOA violation assessments to prevent unnecessary fees for residents and the company
Assistant Property/LC II Manager
9 Months- Oversaw daily management tasks to ensure smooth property operations. along with administrative and residential relations needed through customer service
- Assisted Property Manager with payroll, rent roll and other payroll deadlines/accounting duties
- Scheduled community tours and leased apartment homes for 280-unit property, providing detailed information to applicants and residents. Completed property delinquency reports and maintained account ledger balances while managing communications with prospects and current residents using Yardi, Sales Force, and Onsite
- Scheduled Community Events for all current and future residents
- Scheduled Organized events for residents to foster community engagement. for all current and future residents
- Reported final statistics to senior management during conference calls, consistently meeting monthly bonus goals for 7 consecutive months
- Generated department audits of resident files and property maintenance and systems check to verify SOP regulations and guidelines are completed efficiently
- Helped with the property buy out prior to leaving position
Education
Business Management Associate Degree - Business Management and CMA
Masters of Science - Financial Technology
Bachelor of Science - Accounting and Finance
Skills
Accounts payable management
Staff Accounting
GAAP/SAP/CPP/Oracle
QuickBooks and Data Plus/Paychex/ADP/Workday/Paycom/Kronos/Paylocity/Notary State of FL – Exp 7/17/26
Labor cost budgeting
Invoice Reconciliation
Vendor Management
Payroll Processing
Commercial and CAM
Cost Analysis
Employee Onboarding
Accounts payable/receivable management
Implementation Research & Risk Analysis
Orientation SOP development Procedure
HIPAA Compliance
Integrity and Teamwork
QuickBooks and Data Plus/Paychex/ADP/Workday/Paycom/Kronos/Paylocity/Notary State of FL – Exp 7/17/26
Timeline
Accounts Payable Specialist III
Steadfast Contractors Alliance
06.2025 - 06.2026Read More
Human Resources Generalist and Payroll
Spartronics - Aerospace and Defense Manufacturing
09.2024 - 05.2025Read More
Account Portfolio Controller-Temporary Contract
Mission Health Communities
04.2024 - 08.2024Read More
Accounting and Human Resources Manager
Princess K Investments LLC / The Karol Hotel - Marriott
11.2021 - 03.2024Read More
Site Coordinator Chart Review
Team Health Inc.
01.2020 - 06.2023Read More
Self Contractor
Accountemps and Lyft/Uber
03.2019 - 01.2020Read More
Accounts Payable Coordinator-Temporary Contract
Holland & Knight LLP – Business in Law
10.2018 - 03.2019Read More
Account Payable & Vendor Compliance Specialist
MaintenX International
10.2014 - 10.2018Read More
Assistant Portfolio Manager
Invitation Homes
12.2013 - 09.2014Read More
Assistant Property/LC II Manager
AIMCO, Palm Harbor FL
02.2013 - 11.2013Read More
University of Phoenix
Bachelor of Science from Accounting and Finance
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Interface Business College
Business Management Associate Degree from Business Management and CMA
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Keiser University
Masters of Science from Financial Technology
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