Mia Hendricks
Burbank,CA
Summary
Highly motivated, self-starting, organized professional with corporate finance, legal and operational experience seeking a senior executive assistant position to utilize executive support capabilities and highly adaptive technical skills. Resourceful Senior Executive Assistant skilled at offering high-level administrative support to senior-level staff. Expert in travel management, expense tracking and schedule coordination. Expertly assists executive team using exceptional communication and organizational skills. Avid problem solver and long-term planner with an acute attention to detail resulting in extremely efficient results. Ability to make quick informed decisions keeping tasks and projects moving forward to meet stringent deadlines. Exude maximum effort when fulfilling responsibilities and strive to produce exceptional work.
Overview
14
14
years of professional experience
Work History
Senior Executive Assistant - Global Technology & Services Practice
Heidrick & Struggles
California (remote)
11.2021 - Current
- Assisting a high-volume global technology and software partner with C-suite executive level and non-executive board director placements
- Assigned high volume tech and private equity clients acting as initial point of contact for companywide searches
- Responsible for generating and analyzing weekly and monthly reports within Salesforce, creating tracking sheets and pitch decks
- Maintaining client company profile information and confidential compensation data collection
- Arranging tech client and candidate interviews
- Performing billing reconciliation, handling all general administrative duties, travel arrangements, and expense reports.
- Improved team efficiency with the implementation of organized systems and document management processes.
- Managed complex calendar scheduling with focus on proper allocation of executive availability.
- Coordinate and executed special projects.
- Create regular reports and updated internal databases.
- Use advanced software to prepare documents, reports, and presentations.
- Update spreadsheets and created presentations to support executives and boost team productivity.
Sr. Practice Assistant - Litigation
K&L Gates LLP
Los Angeles, CA
02.2020 - 10.2021
- Assisting two firm partners, senior associate, and two junior associates within the civil litigation department with high volume caseloads
- Handling all California superior court and district court filings
- Additional experience with the Hawaii judiciary filing system
- Arranging and coordinating legal service providers for process serving, pleadings filings, depositions, and court call hearing appearances
- Providing administrative support including expense reports, calendar management, incoming and outgoing mail, invoice processing, contact maintenance and correspondence generation.
Corporate Analyst - Tax
California Resources Corporation
Los Angeles, CA
01.2014 - 11.2019
- Reported to and supported VP Tax/Controller and Director of Tax handling domestic tax filings and tax compliance for California Property Tax, Sales/Use Tax, Excise Tax and Business Tax licenses for reporting cycles
- Responsible for accurately processing ad valorem property tax
- Reviewed purchase, acquisition, lease and sale agreements to determine appropriate and applicable property tax allocation
- Evaluated property assessment valuations and oil price trends to project fiscal accruals
- Reviewed expense data to provide transaction data for internal and external audits
- Developed reports to support tax processes
- Performed needed administrative duties including mailing, expense reporting, invoicing, calendaring/meeting set up.
- Streamlined processes by developing and implementing efficient operational strategies for increased productivity.
- Strengthened cross-functional collaboration, fostering strong working relationships between departments to drive business growth.
- Championed process improvements initiatives, leading cross-functional teams in the identification of inefficiencies and implementation of solutions.
- Ensured compliance with all relevant regulations and industry standards, regularly reviewing policies and procedures to maintain best practices.
Executive and Legal Assistant
Occidental Petroleum Corp.
California
01.2010 - 10.2014
- Served as a legal assistant to in-house counsel assisting with domestic oil and gas litigation, land and environmental matters and executive assistant to operational Vice President and Director of Tax
- Performed general administrative duties including calendar maintenance, travel arrangements and expense reports
- Served as scribe and meeting facilitator for monthly and weekly staff meetings
- Managed department overhead budget
- Drafted and distributed correspondence/template agreements/forms
- Worked with operational consultants to implement suggested changes
- Researched general land/property information
- Coordinated with outside legal counsel and support partners
- Maintained company entity information
- Assisted with document retention and chronology for investigations (as needed).
- Maintained strict confidentiality in handling sensitive client information, adhering to professional ethics guidelines.
- Coordinated travel arrangements for attorneys, enabling them to attend essential meetings without delay or logistical issues.
- Organized documents to manage paper and electronic filing systems of clients.
- Prepared and drafted correspondence and legal forms to maintain smooth communications.
- Managed accounts and client records of clients, observing confidentiality, and extreme discretion.
- Worked alongside attorneys, administrative assistants, and fellow legal assistants on complex cases and legal processes.
Education
Bachelor of Science - Business Administration - Marketing
California State University
Bakersfield01.2002
Skills
- Intermediate/Advanced Microsoft Office (Outlook, Excel, Word, PowerPoint, Visio), pdf software (Nuance, Adobe Professional), imekeeping and expense systems (PeopleSoft, Concur, Roll Call, InTapp), electronic document storage and records retention (iManage)
- IT System integration, ERP system experience, Oracle, Basic SQL, Salesforce, Slack, PowerPlan and PinPoint
- High-volume, fast-paced environments, confidentiality
- Effective written and oral communication, exceptional internal and external interpersonal skills, executive office communicate
- Process efficiency, improvement and strategic planning
- Invoice processing, general ledger account reconciliation, departmental budgeting and legal billing
- Analysis report development, data collection, validation, data review and analytics
- Legal entity organization and chart development (includes FEIN maintenance), legal agreement and document review, redlining and correspondence generation
- Multiple calendar management, travel arrangements, meeting and event coordination
Accomplishments
- Provided legal support in 2014 corporate spin-off assisting in the coordination of the transfer of ~2500 California active oil and gas leases, organizing development of new legal entities, and gathering of additional business development acquisition data.
- Co-creator of custom software applications to compile high volumes of data into an aggregated process to populate ~1400 state mandated tax return forms and accurately processing ad valorem property tax, the largest expense item on the company’s trial balance in excess of ~$80 million annually.
Professional References
Provided upon request.
Timeline
Senior Executive Assistant - Global Technology & Services Practice
Heidrick & Struggles
11.2021 - Current
Sr. Practice Assistant - Litigation
K&L Gates LLP
02.2020 - 10.2021
Corporate Analyst - Tax
California Resources Corporation
01.2014 - 11.2019
Executive and Legal Assistant
Occidental Petroleum Corp.
01.2010 - 10.2014
Bachelor of Science - Business Administration - Marketing
California State University