Michael Baran
Huntsville,AL
Summary
Dynamic Acquisition Specialist with proven expertise at COLSA Corporation, adept at managing contract data and ensuring compliance. Recognized for strong organizational skills and attention to detail, I excel in high-pressure environments, utilizing advanced Microsoft Excel capabilities to streamline processes and enhance team collaboration. Committed to delivering results and fostering effective communication.
Overview
42
42
years of professional experience
1
1
Certification
Work History
Analyst 5
COLSA Corporation
07.2023 - Current
- Conducted market research to inform decision-making for the Contracting Officer.
- Perform administrative duties of contract administration for the Contracting Officer (CO)
- Assist with undelivered orders, accruals, invoice issues, interagency payment and collection issues, pre-payments and other administrative tasks associated with contract administration
- Working on the Unified Financial Management System (UFMS) for Contract Compliance
- Reviewed CMU Charts for accuracy and completeness to ensure reliable data integrity.
- Working on timelines for the different contracts that are being bid on or being recompeted
- Interface with a wide range of personnel, including senior leadership and team leads
- Maintained organized hard and electronic contracting documentation for CO/CORs.
- Researching MILCON Projects and 1391’s and 1391’s Command - Proponents
Acquisition Specialist
Solerity
07.2022 - 06.2023
- Perform administrative duties of contract administration for the Contracting Officer (CO)
- Participate in conducting market research to aid Contracting Officer
- Reviewed market research for clarity and accuracy, enhancing readability and presentation.
- Assist with undelivered orders, accruals, invoice issues, interagency payment and collection issues, pre-payments and other administrative tasks associated with contract administration
- Assist with invoicing stages (submissions, rejections, payment verification and vendor inquiries)
- Assist with Freedom of Information Act (FOIA) audits, and data calls
- Assist in completing undelivered orders (UDO) and/or Accrual reports by: Coordinating status of data calls with the CO, program office, and vendor
- Working on timelines for the different contracts that are being bid on or being recompeted
- Working on the Unified Financial Management System (UFMS) for Contract Compliance
- Interfaced with diverse personnel, including senior leadership and team leads, to facilitate cohesive communication.
- Provide support necessary to assist the CO/CORs with maintaining both hard copies and electronic copies of all contracting documentation over the life of the project
- Supported general office management functions to ensure smooth operations.
Acquisition Analyst
BCF Solutions
07.2016 - 07.2022
- Contract Data Management requires good interpersonal skills and an ability to maintain accurate work in a high tempo environment in Missile Defense Agency (MDA) and Directorate of SN
- Developed, documented, standardized, and executed contract data management processes aligned with Sensor Directorate and agency-level requirements for all 11 Sensors contracts.
- Coordinated with procuring contracting officers, contracting officer representatives, acquisition personnel, and SN support personnel to manage and provide status of contract data deliverables.
- Perform responsibilities of tracking and monitoring acquisition status and implementation by using automated systems
- Deliver classified deliverable through mail courier or express mail
- Manages scheduling, preparation of agenda, presentation material, and operates computer during meetings typically held up to twice a week
- The WAR report contains the clear and concise accomplishments, status, and issues of the Sensors Directorate for review by MDA Director (Vice Admiral) each week
- Manages SN Mail Tracker spreadsheet on the SN Portal for all Sensors outgoing classified mail in accordance with established procedures
Acquisition Associate
Quantech
10.2015 - 07.2016
- Supported program offices in developing acquisition strategies, statements of work, cost estimates, and business cases to ensure alignment with program objectives
- Coordinated with Procuring Contracting Officers, Contracting Officer Representative, acquisition personnel, and SN support personnel to manage and provide status of contract data deliverables.
- Develop, document, standardized, and execute contract data management processes in accordance with Sensors Directorate, Agency-level and higher data management processes for all Sensors contracts in MDA
- Develop and provide planned and unplanned briefing charts, white papers and information updates in a time constrained environment with minimal guidance to foster decisions and status updates for TC Leadership, Senior MDA leadership, GAO and other agencies
- Develop and update Quarterly SRM and MRB Baseline Execution Review (BER) packages
- Assisted program officers in resolving issues, monitoring contract performance, and ensuring adherence to deliverable schedules
- Coordinate with internal and external customers to meet program milestones
- Coordinate actions & update status with multiple MDA and TCM entities.
Analyst Intermediate
Northington Consultants
07.2014 - 10.2015
- Developed charts for GMA Senior Leader Stand Up and GMA Staff Meeting to streamline communication and decision-making.
- Conducted quarterly security inspections to identify vulnerabilities and enhance overall security posture.
- Assisted in managing security operations and protocols to ensure compliance and safety standards.
- Experience with CAFM system
- Accounting for physical location of GMA personnel in MDA
- Process E-Tasker for GMA
- Sound organizational, interpersonal and project management skills
Executive Assistant
Wyle CAS
10.2010 - 07.2014
- Prepared program management correspondence spreadsheets, charts and presentations - MDA
- Experience with Deltek/Costpoint to arrange travel for individuals supporting contract
- Preparing and submitting e-taskers for personnel traveling OCONUS
- Created spreadsheet tracking equipment and personnel
- Assisted in traveling cost estimates for military and civilian personnel
- Provided support for FTT 12 activities
Administrative Assistant
LogiCore
05.2010 - 10.2010
- Managed front desk operations in absence of receptionist to ensure seamless communication and visitor support
- Monitored orders and maintained inventory for office, copier, printer, and other supplies to ensure availability
- Purchased and organized office, break room, and cleaning supplies to support daily operations
VTC Coordinator/Administrative Assistant
SAIC Corporation
08.2006 - 10.2009
- Scheduled/Maintained the daily calendar for the VTC/Conference rooms, coordinating with contacts
- Coordinated meeting logistics, ensuring conference rooms were booked and fully prepared 15 to 30 minutes prior to start time
- Prepared charts and presentations for meetings to ensure effective communication.
- Monitored inventoried VTC equipment and support supplies.
- Developed and prepared program management correspondence, spreadsheets, charts, and presentations to facilitate effective communication
- Reported metrics for system utilization, system performance, and system maintenance
Administrative Assistant IV
COLSA Corporation
05.2001 - 08.2006
- Coordinated weekly status reports for CDRLs to ensure timely progress updates
- Created position announcements, and tracked status of positions
- Developed spreadsheet metrics for various contracts to support Program Status Reviews (PSR)
- Developed individual work authorizations for team assignments.
- Monitored budget details across multiple contracts for financial accuracy.
- Monitored CDRLs and compiled data for monthly reporting
Data Entry Clerk
Lockheed Martin
04.1999 - 05.2001
- Updated KSC database with accurate data using Automated Support Requirements System (ASRS) to enhance information retrieval
- Developed matrixes to track launch information for International Space Station, NASA, improving data organization
- Coordinated staff appointments and meetings to optimize scheduling and resource allocation
- Attend meetings at NASA at Kennedy Space Center and Huntsville, AL location
Office Automation/Supply Technician
Stock Control
11.1986 - 04.1999
- Monitored all requisitions for supply and equipment
- Compiled and organized status listings to effectively track and communicate progress.
- Analyzed requisition exception codes to identify issues.
- Reviewed and interpreted new and/or changes in supply procedures
- Monitored implementation status by using automated systems
- Tracked ordered material ensuring final destination receipt
- Office Automation: Performed administrative duties; received calls, greeted visitors, scheduled appointments, kept appointment logs, prepared medical reports, correspondence, maintained branch library, maintained file plan, pulled medical records, established/maintained project deadlines, and posted regulations, made up briefing slides.
- Prepared medical reports, correspondence, maintained branch library, maintained file plan, pulled medical records, established/maintained project deadlines
- Child Development Center, enrolled patrons, verified child's paperwork was current, received and confirmed reservations by telephone, prepared daily/consolidated reports, assisted with administration of the center by inventorying.
- Data Transcriber, reviewed books, marked mistakes, input corrections into the computer using Peachtext and verified with computer print-out.
Administrative Specialist
United States Air Force
03.1984 - 12.1985
- Manage databases to capture, organize, and store information
- Organize and maintain electronic and paper files and publications
- Procured office supplies from vendors, ensuring timely availability for daily operations
- Schedule training and leave for unit personnel
- Responded to incoming phone calls and provided accurate information to callers
- Assisted in planning and coordinating official social functions, enhancing team engagement and morale
- Recorded detailed notes during meetings, facilitating clear communication of key discussions and decisions
Education
MBA - Acquisition
Strayer University
Huntsville, AL01.2013
B.S. - Business Administration
Strayer University
Huntsville, AL01.2011
Fundamentals of Systems Acquisition Management -
Defense Acquisition University
Huntsville, ALSkills
- Strong Organizational Skills
- Strong Communication Skills
- Strong Interpersonal Skills
- Team Management Skills
- Detail Oriented
- Work Well Under Pressure
- Deadline Oriented
- Effective Problem Solving Skills
- Understanding of FAR/DFAR
- Understanding of Contracts
- Proficient in Microsoft Suites
- Written Correspondence
- Defense Travel System
- E-Taskers
- Working Budget Spreadsheets
- Team Player
- Stock Control
- Supply Chain Monitoring
- Inventory Experience
- Working on Budgets
- Experience in Procurement
- Background in Classified Environment
- Ability to Handle Multiple Tasks
- Creating ROM Costs
- Experience with Deltek
- Presentation Skills
- Sensors
- Proofreading
- Databases
- Microsoft Excel
- Microsoft Word
- Microsoft Power Point
- Microsoft Office
- SharePoint
Certification
Secret Clearance
Military Service
United States Air Force, A1C
Work Preference
Work Type
Full TimeContract WorkLocation Preference
On-SiteRemoteHybridSalary Range
$1/yr - $100000/yrTimeline
Analyst 5
COLSA Corporation
07.2023 - Current
Acquisition Specialist
Solerity
07.2022 - 06.2023
Acquisition Analyst
BCF Solutions
07.2016 - 07.2022
Acquisition Associate
Quantech
10.2015 - 07.2016
Analyst Intermediate
Northington Consultants
07.2014 - 10.2015
Executive Assistant
Wyle CAS
10.2010 - 07.2014
Administrative Assistant
LogiCore
05.2010 - 10.2010
VTC Coordinator/Administrative Assistant
SAIC Corporation
08.2006 - 10.2009
Administrative Assistant IV
COLSA Corporation
05.2001 - 08.2006
Data Entry Clerk
Lockheed Martin
04.1999 - 05.2001
Office Automation/Supply Technician
Stock Control
11.1986 - 04.1999
Administrative Specialist
United States Air Force
03.1984 - 12.1985
MBA - Acquisition
Strayer University
B.S. - Business Administration
Strayer University
Fundamentals of Systems Acquisition Management -
Defense Acquisition University