Michele Elliott

Part-time duties included

Same as above position

• Establishes a system of control for budget execution and shall direct and supervise all financial accounting in the District with the Superintendent.
• Translates the District financial plans, revenue and expenditures at board meetings and any other financial meetings.
• Prepares with the Superintendent the annual District budget, reviews it with the Administration and presents it for approval and adoption by the School Board.
• Prepares cost analysis reports concerning the operation of the District as needed.
• Reviews the effect of the educational program on the financial structure of the community and advises the Superintendent in maintaining a proper balance between the two
• Shall be familiar with all sources of revenues for school purposes, shall explore possibilities of new sources and shall be responsible for obtaining all monies as needed. Works with all concerned in securing the funds necessary to operate the educational program
• Maintains financial records for all federal programs in accordance with federal regulations/guidelines and prepares any necessary federal financial reports in coordination with federal program coordinator(s)

Audit Coordination:

• Schedules internal audits of District records and accounts
• Schedules annual independent audits of District records and accounts
• Schedules periodic state audits of District records and accounts
• Coordinates all audits of financial records performed with the Superintendent and other applicable staff
• Assists in the preparation of any audit response and/or corrective action plan that may result from independent or state audits

Purchasing:

• Assumes responsibility for all purchases when bidding is required, including equipment and supplies for new buildings as well as for existing buildings
• Oversees all purchasing for the District
• Prepares supply lists, assists in writing specification for bidding and advertising and tabulates bids, all in accordance with established purchasing policy and state laws and shall present recommended bid awards for Board approval

New Construction/Renovations:

• Works with the Superintendent, attorneys and financial advisors to effect suitable financing
• Prepares documents as required for processing and bond offerings
• Oversees the distribution of payments for construction in progress

School Community Relations:

• Provides the Superintendent and other staff members, as well as the Board, with facts and information that help them in their relations with the public

Personnel Management:

• Assists the Superintendent in preparing for and/or conducting negotiations and in handling individual and group problems related to duties, salary, working conditions, benefits, policies and procedures of non- instructional personnel, and provides guidance and information in connection with employment of severance from service for these personnel
• Maintains adequate records for all District employees regarding salary, retirement, social security, withholding taxes, wage taxes and insurance and the like and completes reports
• Oversees the administration of the District retirement, health and life insurance programs and advises employees regarding these programs and works closely with benefit providers

Training:

• Assists and/or attends in-service training programs or training conferences aimed at increasing the skills of school business management

Accounting and Reporting:

• In conjunction with the Superintendent, oversees the preparation and certification of the accuracy of monthly and annual financial reports required by the Superintendent, School Board, State Department of Education and other agencies of government
• Oversees the tax collection systems utilized by the District
• In conjunction with the Superintendent, invests the funds of the District on a day-to-day basis to ensure cash flow and in a manner that provides maximized returns at minimized risk level.
• Assists in the evaluation of computer hardware and systems for handling the administrative reporting requirements of the District

Insurances:

• Maintains adequate general liability and property casualty coverage for the District and personnel, as required
• Coordinates insurance claims and insurance company inquiries and investigations

Grants:

• Supports the development and submission of grant proposals
• Assists in grant management, budgeting and report submissions

Part-time Business Manager while still working at the Bliss School District. Helped with the start-up plans of financials of the North Valley Charter School. Duites included: Setting up Financial Government Accounting Software, Financial Planning of all aspects of expense to start school, Annual Budget Preparation, Managed Payroll, Tracking of all Federal Grants, GRA Reimbursements, Federal Audit planning, and served as Clerk of Board.