Michelle Michon
Operations
Magnolia,TX
Summary
Office management and administration professional experienced in optimizing productivity, efficiency and service quality across various environments. Highly dependable, ethical and reliable support specialist and leader. Works effectively with teams or solo in ensuring operational and service excellence.
Overview
15
15
years of professional experience
Work History
Senior Executive Assistant
The Roots Fund
04.2023 - Current
- Supported executives in decision-making processes with thorough research and data analysis.
- Delivered engaging presentations at events on behalf of the organization, raising awareness about key issues.
- Collaborated with team members to achieve project goals, facilitating clear communication.
- Maintained a professional online presence for executives by managing social media accounts and email correspondence.
- Improved transparency with regular communication to board members, donors, and partners about organizational successes and challenges.
- Oversaw the successful execution of special events, including fundraising galas and community engagement activities, that showcased the organization''s impact and attracted new supporters.
- Enhanced productivity by organizing travel arrangements and coordinating accommodations for executives.
Senior Executive Assistant
Praxis Precision Medicines
1 2021 - 04.2023
- Supported project planning and execution by coordinating tasks, timelines, and resources. Tracked project progress, report on key metrics, and ensure deadlines are met.
- Oversaw daily office operations, ensuring smooth and efficient functioning.
- Collected, analyzed, and interpreted data to make informed decisions and drive operational improvements. Prepared reports and presentations to communicate findings to management.
- Provided administrative support to senior management and staff, including calendar management, travel arrangements, and expense reporting.
- Coordinated team meetings, conferences, and events, handling logistics and communication.
- Assisted in onboarding new employees, including paperwork, training, and orientation. Managed employee records and support HR functions as needed.
- Prepare and manage budgets, expense tracking, and financial reporting. Processed invoices, handle payroll administration, and reconcile accounts.
- Analyzed existing processes and workflows to identify opportunities for efficiency improvements. Developed and implemented strategies to streamline operations and reduce costs.
- Coached new hires on company processes while managing employees to achieve maximum production. Established performance goals for employees and provide feedback on methods for reaching those milestones.
Executive Assistant - Contract
VEI Solutions
01.2021 - 10.2021
- Lead organization during absence of CEO, making strategic decisions in alignment with company goals and policies.
- Oversaw and guided executive team and staff, ensuring daily operations continued smoothly. Delegated responsibilities effectively and promoted collaborative work environment.
- Managed company's finances, including budgeting, financial analysis, and cash flow management.
- Developed and implemented plan for smooth transition back to regular CEO role or succession to new CEO.
- Calculated and processed employee payroll accurately and in timely manner, ensuring compliance with company policies and regulations. Verified hours worked, overtime, and other payroll-related data.
- Maintained detailed payroll records, including employee data, earnings, deductions, and tax information. Generated payroll reports for management and auditing purposes.
- Reconciled incoming payments with invoices and updated accounts receivable records accordingly.
Overseas Operations - Contract
STARSTECH
04.2020 - 12.2020
- Tracked orders from inception to fulfillment, and tracked management of people, processes, and data connected to order.
- Conducted in-depth market research to identify opportunities, customer preferences, and competitive landscape in overseas market. Analyzed market trends, customer demographics, and regulatory requirements.
- Understood and adapted to cultural nuances and business practices of overseas market. Fostered cultural sensitivity within team.
- Recruited, trained, and managed US staff and teams. Fostered collaborative and productive work environment.
- Identified potential risks associated with international operations and developed strategies to mitigate them.
- Regularly reported on overseas operations' progress and performance to senior management and investors. Analyzed key performance indicators (KPIs) to measure success.
Executive Assistant, Operations & HR
Enterprise Holdings Inc.
12.2016 - 04.2020
- Coordinated and managed HR team members' calendars, including scheduling interviews, meetings, and training sessions. Ensured efficient use of time and resources for HR personnel.
- Assisted in recruitment process by posting job listings, reviewing resumes, and coordinating interviews with candidates and hiring managers. Communicated with candidates regarding interview schedules, travel arrangements, and follow-up procedures.
- Helped organize and facilitate new employee onboarding, ensuring smooth transition into company.
- Ensured confidentiality and security of sensitive HR information.
- Coordinated training and development programs, workshops, and seminars for employees.
Executive Assistant
Supreme Janitorial & Maintenance Company
01.2010 - 09.2016
- Developed and maintained automated alert systems for important deadlines.
- Updated spreadsheets and created presentations to support executives and boost team productivity.
- Supported business and hospitality needs of corporate partners and staff during meetings and company events.
- Screened calls and emails and responded accordingly to support executive correspondence.
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Streamlined operations and prioritized tasks, allowing senior staff to increase productivity.
Education
MBA -
University of Texas
Houston, TX 2017.05 - 2020.05
Bachelor of Science - Business And Sports Management
Immaculata University
Malvern, PA 05.2011 - 2015.05
Timeline
Senior Executive Assistant
The Roots Fund
04.2023 - Current
Executive Assistant - Contract
VEI Solutions
01.2021 - 10.2021
Overseas Operations - Contract
STARSTECH
04.2020 - 12.2020
Executive Assistant, Operations & HR
Enterprise Holdings Inc.
12.2016 - 04.2020
Bachelor of Science - Business And Sports Management
Immaculata University
05.2011 - 2015.05
Executive Assistant
Supreme Janitorial & Maintenance Company
01.2010 - 09.2016
Senior Executive Assistant
Praxis Precision Medicines
1 2021 - 04.2023
MBA -
University of Texas
2017.05 - 2020.05
Work Availability
monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
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