Michelle Sturgis
Decatur,IL
Summary
Detail-oriented individual with exceptional communication and project management skills. Proven ability to handle multiple tasks effectively and efficiently in high-demand, fast-paced environments. Recognized for taking a proactive approach to identifying and addressing issues, with a focus on optimizing processes and supporting team objectives.
Overview
16
16
years of professional experience
1
1
Certification
Work History
Payroll Analyst
Decatur Public School District #61
02.2024 - Current
- Administer payroll transactions for approximately 1700 employees utilizing iVisions, Aesop, and TimeClock software systems.
- Track and organize records of benefit time off and FMLA and sick bank absences to facilitate efficient benefits administration.
- Review payroll reports for consistency and identify corrective actions as necessary.
- Conduct thorough research on eight union contracts to uphold adherence to time off and pay regulations.
- Provide exceptional customer service when addressing employee inquiries about paychecks or withholdings, fostering positive workplace relations.
- Resolve payroll discrepancies promptly, addressing employee concerns and maintaining satisfaction.
- Maintain strict confidentiality of employee information, adhering to company policies and legal requirements for data protection.
- Manage year-end reporting tasks such as W-2s preparation and distribution, ensuring timely delivery to employees.
Secretary to the Superintendent
Mt. Zion School District #3
Mt. Zion, IL
11.2018 - 06.2023
- Served as main point of contact for all Human Resource related items for the District
- Exercised efficiency, resourcefulness and organization to manage and coordinate the clerical functions of the Human Resources Department
- Answered phones and greeted visitors, providing top-notch customer service
- Ordered office supplies, maintained inventory, and ensured cleanliness of District office
- Attended all Board meetings in the capacity of the Board Secretary
- Facilitated collection, organization, and distribution of materials for school board meetings.
- Prepared detailed minutes of Board meetings
- Coordinated meetings and prepared travel arrangements for administration and school board members
- Facilitated ongoing training and support for 10 district secretaries to enhance operational efficiency.
- Analyzed compensation data and established annual salary increases for more than 200 personnel.
- Created and distributed new contracts for all administration and new teachers
- Maintained the Board section and Employment section of the District website
- Designed District flyers, newsletters, handbooks and calendars as well as co-manage social media posts for the District
- Established and maintained highly organized automated and manual filing systems
- Maintained a high level of discretion, integrity, confidentiality and professionalism
Secretary to the Assistant Superintendent
Mt. Zion School District #3
Mt. Zion, IL
07.2010 - 11.2018
- Assisted in managing financial operations for the district, including processing accounts payable, recording journal entries, and handling requisitions. Supported procurement activities by preparing requisitions, purchase orders, and maintaining budget oversight. Aided in tracking inventory and managing depreciation schedules.
- Served as Student Information Systems (SIS) Coordinator for the District, ensuring data integrity for 2,400 students within Skyward and ISBE.
- Submitted electronic State reports to ISBE in an accurate and timely manner meeting multiple State deadlines throughout the year.
- Collaborated with school secretaries to enhance training on accurate student data entry aligned with state coding guidelines.
- Developed comprehensive handbooks and calendars to support district-wide planning and organization.
- Managed reconciliation of 15 district credit cards, ensuring accurate receipt collection and detailed record-keeping of all transactions and processed monthly payment obligation.
- Managed phone operations and welcomed visitors, ensuring exceptional customer service delivery.
Education
Bachelor of Science - Psychology
Southern New Hampshire University
Hooksett, NH01-2027
Associate in Applied Science - Administrative Assistant Degree
Richland Community College
Decatur, IL05-2008
Skills
- Conscientious
- Agreeable
- Analytical Thinker
- Strategic Planner
- Time Management Expert
- Organized Office Manager
- Creative Problem-Solver
- Motivated & Determined
- Enthusiastic Helper
- Empathetic Listener
- Effective Communicator
Websites
Certification
Notary Public - State of Illinois, commission expires December 31, 2024
Timeline
Payroll Analyst
Decatur Public School District #61
02.2024 - Current
Secretary to the Superintendent
Mt. Zion School District #3
11.2018 - 06.2023
Secretary to the Assistant Superintendent
Mt. Zion School District #3
07.2010 - 11.2018
Bachelor of Science - Psychology
Southern New Hampshire University
Associate in Applied Science - Administrative Assistant Degree
Richland Community College