Michelle Swartz
City of Philadelphia
Philadelphia,PA
13
years of professional experience
Detail-oriented professional promoting expertise in supply chain planning. Confident Procurement Specialist knowledgeable in managing vendor relations, tracking products and the methods needed to obtain the best pricing.
Experienced with vendor selection, contract negotiation, and supply chain optimization. Utilizes analytical skills to identify cost-saving opportunities and enhance procurement processes. Knowledge of effective supplier relationship management and compliance with procurement policies.
Work History
Departmental Procurement Specialist
4 Years 2 Months- Tracked purchase orders and followed up with vendors and carriers to ensure timely deliveries.
- Researched and identified potential new suppliers to increase vendor base.
- Established relationships with vendors and suppliers to streamline procurement operations.
- Maintained communication with suppliers to facilitate workflow and address inquiries.
- Assisted petty cash custodian for Philadelphia Department of Prisons and Philacor. Filled in for Accounts Payable team with payment processing and office responsibilities.
- Addressed vendor questions through phone and email communication
- Analyzed procurement needs to optimize resource allocation and support departmental goals.
- Tracked purchase orders and followed up with vendors and carriers to support timely deliveries.
- Oversaw inventory control, accounting, and supply reports.
- Negotiated contracts and agreements with suppliers to achieve best pricing and terms.
Clerk 3
5 Years 9 Months- Maintained accurate records and files, supporting regulatory compliance and audit readiness.
- Implemented filing systems that improved document retrieval efficiency by streamlining workflows.
- Managed incoming calls professionally, directing callers to appropriate personnel or taking detailed messages when necessary.
- Supported administrative staff with timely completion of daily tasks, ensuring smooth office operations.
- Maintained filing system and organized customer documents for easy retrieval of information.
- Coordinated office operations, facilitating effective communication among staff and external stakeholders.
Account Clerk
3 Years 7 Months- Processed accounts payable transactions efficiently, ensuring timely reconciliations.
- Maintained accurate financial records using city accounting software, enhancing data integrity.
- Collaborated with cross-functional teams to streamline invoice processing workflows and reduce turnaround time.
- Provided clerical support to department, such as filing, copying and restocking supplies.
- Worked with vendors and management to resolve issues quickly.
- Reduced invoice errors with meticulous data entry and thorough verification procedures.
Education
High School Diploma
Skills
Writing and Verbal Communication
Purchase Order Creation
Order Placement
Persuasion Skills
Telephone and Email Etiquette
Price Dispute Resolution
Supplier Contracts
Vendor Relationship Management
Purchasing
Vendor Relations
Policy Implementation
Timeline
Departmental Procurement Specialist
City of Philadelphia
08.2022 - CurrentRead More
Clerk 3
City Of Philadelphia
11.2016 - 08.2022Read More
Account Clerk
City Of Philadelphia
04.2013 - 11.2016Read More
Mercy Vocational High School
High School Diploma
Read More
References
Available Upon Request