Michelle Rincones
Irving,TX
Summary
Dynamic Accounting Manager with proven expertise at SettlePou in financial reporting and cash flow management. Achieved streamlined month-end closing processes, enhancing operational efficiency. Skilled in fostering team collaboration, driving significant improvements in billing accuracy and client satisfaction. Committed to delivering strategic financial insights that support business growth.
Overview
29
29
years of professional experience
Work History
Accounting Manager
SettlePou
Dallas, TX
05.2023 - Current
- Led monthly financial closing processes ensuring accuracy and compliance with accounting standards.
- Managed preparation of financial statements, reports.
- Streamlined accounts payable and receivable processes to enhance cash flow management
- Bank setups, maintain all firm accounts.
- Implemented internal controls to mitigate risks and improve overall operational efficiency.
- Conducted variance analysis to identify discrepancies and drive corrective actions as needed.
- Collaborated with external auditors during annual audits, ensuring timely completion and compliance.
- Managed journal entries, collection efforts, reconciliations, and payroll processing.
- Managed banking reconciliations and monthly balance sheet statements.
- Managed relationships with external vendors, ensuring timely payments and accurate recording of expenses.
- Developed and implemented various procedures to improve accounting process.
- Generated monthly and quarterly financial statements for Managing Partner review.
- Streamlined month-end closing procedures resulting in reduced processing time without compromising accuracy or completeness of the reports generated.
- Reduced discrepancies in financial data with thorough account reconciliations and adjustments.
- Collaborated with other departments to achieve accurate and prompt financial reporting.
- Led a team of accounting professionals in achieving department goals while fostering a positive work environment.
- Achieved timely financial reporting through diligent preparation and analysis of monthly, quarterly, and annual reports.
- Analyzed and reported on financial data to support business decisions.
- Optimized cash flow management through careful analysis of accounts receivable, accounts payable, inventory levels, and working capital requirements.
- Facilitated staff development through regular training sessions on new accounting standards, software upgrades, or company-specific policies changes.
- Assisted executive management in making informed business decisions with accurate ad-hoc financial analysis as needed.
- Played key role in strategic decision-making, offering financial analysis that supported major company initiatives.
- Optimized cash flow management, implementing strategies that minimized cash holding periods.
- Oversaw payroll processing, ensuring accuracy and timely distribution of employee payments.
- Reduced outstanding accounts receivable through more effective communication strategies with clients.
Billing Manager
SettlePou
Dallas, TX
11.2017 - Current
- Oversaw billing operations, ensuring timely invoicing and accurate account reconciliations.
- Streamlined billing processes, enhancing efficiency and reducing discrepancies in financial records.
- Led team training initiatives to improve knowledge of billing software and procedures.
- Developed comprehensive reports on billing performance, identifying areas for process improvement.
- Collaborated with cross-functional teams to resolve billing inquiries and enhance customer satisfaction.
- Analyzed payment trends to inform strategic decision-making regarding revenue forecasting.
- Reviewed billing problems, researched issues, and resolved concerns.
- Managed monthly billing process to complete billings and returns to meet company revenue recognition policies.
- Trained and mentored staff on procedures, compliance requirements, and collections techniques.
- Collaborated with cross-functional teams to resolve billing-related issues swiftly, minimizing negative impacts on overall operations.
- Reduced errors and discrepancies in invoicing by closely monitoring billing data and conducting regular audits.
- Implemented policies that improved accounts receivable collections, resulting in reduced outstanding balances and increased cash flow.
- Worked with customers to develop payment plans and bring accounts current.
- Performed testing for billing modules, enhancing new functionality and process improvements.
- Created a transparent work environment that fostered open communication between team members, promoting collaboration and problem-solving skills development.
- Increased efficiency in billing processes by implementing new software and automating routine tasks.
- Enhanced client satisfaction levels by ensuring timely delivery of accurate invoices and addressing concerns professionally.
- Led training sessions for new billing software, increasing department efficiency and ensuring seamless transition for all team members.
- Cultivated culture of continuous improvement, encouraging team members to propose innovative solutions for billing challenges.
- Streamlined billing process, significantly reducing errors and enhancing client satisfaction by implementing automated system for invoice generation.
- Negotiated with software vendors to secure cost-effective solutions for billing system enhancements, improving functionality while controlling expenses.
- Oversaw migration of billing data to new software platform, minimizing downtime and maintaining continuous operations.
- Conducted regular analysis of billing department performance, identifying trends and areas for improvement to inform strategic planning.
- Spearheaded integration of electronic billing options, meeting client demands for more flexible payment methods and reducing paper waste.
- Lead handler of all firm electronic billing for over 12 systems such as Legsl Tracker, Bottomline, setups, submission, rejections, appeals.
Billing Coordinator
SettlePou
Dallas, TX
05.2007 - Current
- Processed billing statements and ensured accuracy of financial records.
- Coordinated communication between clients and internal teams to resolve billing inquiries.
- Managed accounts receivable, tracking payments and outstanding invoices efficiently.
- Implemented improvements in billing procedures to enhance operational efficiency.
- Assisted in month-end closing processes, ensuring timely reconciliation of accounts.
- Developed training materials for new staff on billing systems and protocols.
- Answered telephone and in person inquiries with friendly demeanor and full knowledge of billing department processes.
- Completed appeals of denied claims on patient bills.
- Identified, researched, and resolved billing variances to maintain system accuracy and currency.
- Coordinated with clients to resolve outstanding balances, resulting in a higher percentage of on-time payments.
- Monitored accounts receivable aging reports, identifying trends and proactively addressing potential collection issues.
- Contacted clients with past due accounts to formulate payment plans and discuss restructuring options.
- Reduced billing errors through consistent review and reconciliation of account discrepancies.
- Streamlined workflow for faster invoice processing, improving overall efficiency in the department.
- Facilitated smooth transitions during organizational changes by effectively training new team members on billing procedures and best practices.
- Produced and mailed monthly statements to customers and assisted with related requests for information and clarification.
- Generated monthly billing and posting reports for management review.
- Processed payment via telephone and in person with focus on accuracy and efficiency.
- Used data entry skills to accurately document and input statements.
- Responded to customer concerns and questions on daily basis.
- Maintained accurate records of customer payments.
Executive Assistant
Baker & McKenzie
Dallas, TX
08.2004 - 03.2005
- Managed executive calendars, scheduling meetings and coordinating travel arrangements for senior leadership.
- Facilitated communication between departments, ensuring timely updates and information flow among teams.
- Prepared comprehensive reports and presentations, enhancing decision-making processes for stakeholders.
- Streamlined office operations by implementing new filing systems and improving document retrieval efficiency.
- Organized and coordinated conferences and monthly meetings.
- Served as a liaison between departments to facilitate effective communication throughout the company.
- Streamlined executive communication by managing emails, phone calls, and scheduling appointments.
- Processed travel expenses and reimbursements for executive team and senior management group.
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Handled confidential and sensitive information with discretion and tact.
- Led process improvement initiatives that increased operational efficiency within the executive support team.
- Developed training materials for onboarding new staff, improving integration into company culture and processes.
- Coordinated logistics for corporate events, including venue selection, catering, and attendee management.
- Screened calls and emails and responded accordingly to support executive correspondence.
- Ensured smooth daily operations through consistent maintenance of office equipment, troubleshooting issues when necessary.
- Screened calls and emails and initiated actions to respond or direct messages for managers.
- Proactively identified areas requiring attention or improvement aligning priorities effectively in line with executive preferences.
- Coordinated international travel arrangements, ensuring seamless logistics for executives attending global conferences.
- Fostered positive work environment, organizing team-building activities and events.
Senior Billing Coordinator
Godwin Gruber
Dallas, TX
05.1997 - 08.2004
- Managed billing cycles to ensure timely invoicing and collection processes.
- Collaborated with cross-functional teams to resolve billing discrepancies efficiently.
- Streamlined invoicing procedures, enhancing accuracy and reducing processing time.
- Led training sessions for new staff on billing software and compliance standards.
- Managed billing cycles and invoicing processes to ensure timely revenue recognition.
- Streamlined billing operations by implementing automated systems for increased efficiency and accuracy.
- Trained and mentored junior staff on best practices in billing procedures and compliance standards.
- Conducted regular reviews of billing processes and procedures, recommending updates as necessary to maintain compliance with evolving regulations or industry best practices.
- Enhanced client satisfaction by promptly addressing and resolving billing disputes and discrepancies.
- Billing rate setups for all clients
- Training for all new timekeeper, attorney, paralegals of billing system
- Intense conflicts checks.
- Primary handler of Executive Members weekly expense reimbursements.
- Role transitioned from Billing to Executive Assistant to CFO in 2002
- Maintained firm plane hanger, addressed matters with pilots, facilitated and advised of travel per diem
Education
High School Diploma -
North Dallas
Dallas, TXAssociate of Applied Science -
North Lake College
Irving, TXSkills
- Journal entries
- Payroll processing reconciliation for General Ledger
- Bookkeeping
- Financial reporting
- AP and AR management
- Bank reconciliation
- General ledger accounting
- Financial auditing
- Payment collection
- Closing procedures
- Month-end reporting
- Operations management
- Process improvement
- Staff management
- Process management
- Cash flow management
- GL entry verification
- Month-end closing
- Financial statement preparation
- Year-end closing
- Accounts payable management
- Financial analysis and reporting
- Critical thinking
- Cash handling expertise
- Customer service
- Staff recruitment and hiring
Timeline
Accounting Manager
SettlePou
05.2023 - Current
Billing Manager
SettlePou
11.2017 - Current
Billing Coordinator
SettlePou
05.2007 - Current
Executive Assistant
Baker & McKenzie
08.2004 - 03.2005
Senior Billing Coordinator
Godwin Gruber
05.1997 - 08.2004
High School Diploma -
North Dallas
Associate of Applied Science -
North Lake College