Mika J. Clay
Amarillo,TX
Summary
Forward-thinking Executive Assistant accomplished in aiding company leaders with key functions. Gifted at managing busy schedules, organizing projects and providing stellar administrative support to executive team. Analyzes, prioritizes and completes tasks with professionalism and sound judgment.
Overview
16
16
years of professional experience
Work History
Executive Assistant
Hartman Roofing & Exteriors
Amarillo, USA
10.2013 - Current
- Orchestrated the scheduling of all roof, siding, and window installations.
- Managed and controlled inventory for residential, commercial, and metal shop materials.
- Executed comprehensive inventory counts and performed necessary adjustments.
- Coordinated repair crew schedules, produced daily stock material orders, and generated all gutter stock material and work orders.
- Processed account refunds, oversaw weekly office and sub-contractor payroll, managed monthly rebates, and reconciled bank statements for seven accounts.
- Finalized job files, calculated salesman commissions, and distributed salesman collection reports and draw sheets.
- Reviewed insurance appraisals to ensure accuracy and compliance.
- Remitted monthly state taxes and fulfilled all other assigned duties.
- Proficient in Intuit QuickBooks, Word, Excel, SimPRO, EagleView, CompanyCam
Board Assistant IV
Texas State Board of Pardons and Paroles
Amarillo, USA
09.2011 - 10.2013
- Provided advanced administrative support and technical program assistance.
- Developed efficient filing systems and coordinated the dissemination of information.
- Authored, edited, and distributed correspondence, reports, forms, and documents, while processing case files and documenting board actions.
- Facilitated inter-agency coordination between local, state, federal agencies, and private organizations.
- Engaged with staff, officials, and the public professionally and courteously.
- Managed potentially hostile verbal situations with discretion, diplomacy, and patience.
Intake Officer/Detention Officer
Youth Center of the High Plains
Amarillo, USA
08.2010 - 09.2011
- Conducted comprehensive assessments of youths upon intake to ascertain their needs for assistance.
- Facilitated the admission process for juveniles into the facility.
- Completed detailed intake reports and conducted thorough body searches.
- Verified medical information and assessed individual needs.
- Determined probable cause for juvenile detention and authorized detentions.
- Ensured the safety and security of juveniles, performing searches for contraband and implementing physical restraints when necessary.
- Compiled essential court reports and responded effectively to emergency situations, such as altercations and medical incidents.
Education
B.S. - Criminal Justice
West Texas A&M University
Skills
- Inventory control
- Payroll administration
- Effective communication
- Problem solving
- Attention to detail
- Time management
- Excel spreadsheets
- Advanced MS office suite
- Schedule management
- Payroll
- Multi-line phone proficiency
Timeline
Executive Assistant
Hartman Roofing & Exteriors
10.2013 - Current
Board Assistant IV
Texas State Board of Pardons and Paroles
09.2011 - 10.2013
Intake Officer/Detention Officer
Youth Center of the High Plains
08.2010 - 09.2011
B.S. - Criminal Justice
West Texas A&M University