Millicent Lenolngenje

Onboarding:

• Processed temporary and permanent staff movements and related administrative actions including those related to interagency agreements.
• Coordinate end-to-end recruitment processes i.e., classification, Job building and posting, pre-screening of application, scheduling of written tests and interviews.
• Facilitate onboarding for new staff members joining the UNS,DGACM.
• Review Interview reports prior submitting to the central review Bodies for selection.
• Provide accurate and timely advice to clients (staff and Hiring managers) on HR processes and policies as well as UN staff rules and regulation.

Time and Attendance Management

• Review, approve and record time and attendance such as Certified sick leave, Special Leave With/Without Pay, When Actually Employed Attendance, Compensatory Time Off(CTO) and Parental leave.

Visa and Travel Certification

• Review and approve travel requests.
• Certify visa applications for staff and eligible dependent.
• Review and certify visa renewal application for staff members and eligible dependents.

Performance Management

• Provide guidance and support to staff and supervisors on performance management inquiries.
• Proactively advised clients performance evaluation stages and monitor end of cycle compliance.

Offboarding

• Provide guidance to separating staff with the separation clearance and provide them with detailed orientation on their separation processes (Pension, ASLI, ASHI & Exit interview etc.)
• Processed off boarding and related separation personnel actions.

Recruitment and staff administration

• Undertook research for specific information internally and externally and following up with action on matters which fall within the scope of Human Resources Management Services.
• Reviewed HR cases and escalate to the respective department or team.

Budget & Procurement

• Coordinate day-to-day administration of contracts between the UNON HR and external contractors for outsourced services.
• Received annual budget allocation matrices and coordinate procurement of the required equipment.
• Sourced for recruitment tools and testing tool.
• Performed bid analysis.
• Raised shopping carts and purchase orders for contracted vendors.

Performance Evaluation and Training

• Prepared information circulars and presentations for clients and internal HR.
• Proactively advised clients performance evaluation stages and monitor end of cycle compliance.
• Monitored and sent reminders to encourage staff to complete the 8 UN mandatory training

Data Management

• Supported the development and implementation of dashboards for efficient and effective data presentation.
• Updated and maintained an automated data base for reporting
• Monitored implementation and compliance with existing regulations through review of personnel actions processed in Enterprise Resource Planning (ERP), monitors ECC reports and staffing tables for a variety of human resources activities.

Onboarding and Contract Administration

• Carried out on-boarding processes of selected candidates, processes personnel action (PA) Issues Letter of Appointment, and conducts orientation training.
• Processed temporary and permanent staff movements and related administrative actions including those related to interagency agreements.
• Initiated administrative details requests for UN staff to ensure that the staff members' reports to their new assignment in time and carry through with their accrued entitlement.

Entitlement Administration

• Provided advice and policy guidance to staff and management.
• Processed entitlements as per the staff rules and regulations.
• Maintained family status of staff members and administers respective dependency entitlements.

Time and Attendance Management

• Review, approve and record time and attendance such as Certified sick leave, Special Leave With/Without Pay, When Actually Employed Attendance, Compensatory Time Off(CTO) and Parental leave.

Offboarding

Processed off boarding and related separation personnel actions.

• Reviewed and prepared submission of documentation to the Pension fund relating to enrollment.
• Provide guidance to separating staff with the separation clearance and provide them with detailed orientation on their separation processes (Pension, ASLI, ASHI & Exit interview etc.)

Travel Entitlement

• Review and approve travel requests
• Provide guidance on how to request for travel in the ERP system

Onboarding

• Coordinated the recruitment process from Classification, Job creation, outreach, screening of candidate for National Officer positions, Professional positions and Director positions both locally and out posted offices.
• Supported Hiring Managers with administration of written test assessment to the shortlisted candidates.

Screening and interview scheduling

• Review applications and place applicants accordingly on shortlist, longlist & not suitable
• Coordinate with the hiring office to schedule assessments and interviews
• Review interview reports prior to submission to the central review bodies for selection.

Offer management

• Onboard the selected candidate accordingly and ensure all the necessary pre-onboarding processes have been followed as per the policy.
• Initiated reference verification (Quantitative and qualitative reference verification)
• Facilitate and ensure timely issuance of visa and travel request

Recruitment of Consultants and Individual contractors.

• Provide guidance to clients (hiring offices) on the recruitment of non-staff personnel
• Review and post job advertisement
• Liaise with finance team on payments of consultants upon confirmation of output delivery.
• Perform non-staff onboarding and off boarding.

Data Management

• Updated and maintained an automated data base for all prescreened job openings for billing purposes.
• Monitors implementation and compliance of cases with existing reports and in accordance with the set key performance indicators.

• Onboarding: Collect all necessary documents from new hires and make sure the documents have been filled in and signed as required by the local rules or legislation. Organize and deliver an onboarding session for new hires regarding local rules, local benefits, and the HR support model. Coordination of Temporary Staff: Provide administrative support and coordination of temporary staffing in close cooperation with external agencies and managers.

• Support Local Initiatives: Provide support to locally driven initiatives and events.

• Separations: Support local separations process for any required local activities in close cooperation with Separation Consultant, Employee Relations, and other People Services functions. Oversee and ensure the separation checklists are gathered and sent to the respective HR teams. Learning/Training Administration and Coordination: Provide support for training delivered locally, in cooperation with local and international NGOs.

• Education and Support for Employees: Educate associates on the People Services operation model to ensure that they are confident in using the HR tools and processes.

• Built and posted internship job openings.

• Liaised with the UN Host Country office and the UNON internship committee to support foreign interns with inquiries regarding work permits and other required government documents.

• Ensured recommendations regarding changes in contractual status of interns comply with established policy and procedures of the UN Internship programme.

• Screened and reviewed personal history profile(PHPs) to ensure applicants meet the eligibility criteria for the internship.

• Reviewed interview selection reports.

• Processed internship offer letters, acceptance letters and agreements.

• Prepared PowerPoint presentations.

• Facilitated the 7 UN staff mandatory training courses.

• Provided logistics information for future trainings preparations.

• Liaised with UN Department of Safety and Security , UN Joint Medical Service and UN Host Country with a view to ensure all new staff and new interns have attended the security mandatory briefings