Misty Hyre
Westminster,CO
Summary
Dedicated senior-level Administrative Assistant with over 19 years of experience managing administrative tasks and assisting with daily office needs. Positive and upbeat individual with a friendly demeanor, offering key strengths in time management and multitasking. Well-versed in calendar management, travel arrangement and expense reporting, event planning and new hire processes.
Overview
26
26
years of professional experience
Work History
Administrative Assistant IV
BAE Systems
09.2025 - Current
- Provide executive administrative and operational support to Program Directors and senior leadership in a fast-paced defense environment while handling highly confidential information with discretion.
- Manage five complex executive calendars, coordinating schedules, business travel, expense reporting, meetings, and competing priorities for each executive.
- Prepare, edit, and distribute executive correspondence, reports, presentations, agendas, memoranda, and organizational communications using Microsoft Word, Excel, and PowerPoint.
- Coordinate senior-level and customer visits, program reviews, conferences, employee events, and other site functions, including visit agendas, briefing materials, tours, conference rooms, virtual meetings, audio-visual requirements, catering, visitor access, and leadership coordination.
- Compile briefing materials, record meeting minutes, track action items, and support leadership meetings, program reviews, customer visits, and employee all-hands events.
- Support office operations, special projects, and cross-functional initiatives to improve organizational efficiency and maintain an effective work environment.
- Built and maintained strong working relationships with senior leadership, employees, customers, and stakeholders to facilitate collaboration and support organizational objectives.
Administrative Assistant
American Track
03.2025 - 09.2025
- Coordinated new hire onboarding and terminations, facilitating smooth transitions for employees.
- Entered employee time records using Dayforce software
- Arranged accommodations for field employees at various job sites
- Maintain scheduling and logs of required safety training across jobsites for field employees
- Managed and coded monthly expenses for corporate card holders in Concur, ensuring accurate logging of accounts payable and receivable.
- Coded A/P invoices from vendors in CMIC for processing, created billing invoices for monthly and ad-hoc invoicing, and distributed invoices to customer payment portals.
- Monthly billing for scheduled track maintenance and inspections; issue purchase orders for materials and services
Executive Assistant/Client service coordinator
KAZ, SP
12.2024 - 03.2025
- Coordinated extensive calendar management and scheduling for 4 Financial Advisors, optimizing appointment flow and client interactions
- Executed complex administrative tasks supporting 4 Financial Advisors, enhancing operational efficiency
- Process and track e-mails and paperwork; manage telephone calls and written correspondence
- Enter client interactions and client related workflows in CRM/Salesforce; assist clients with account inquiries
- Prepared advisors for client appointments by securely delivering timely data and assisting with travel arrangements
- Managed daily office operations to ensure a productive work environment. and client relations
Regional Accounts Payable Specialist/Corporate Gatekeeper
Alterra Mountain Company
11.2022 - 10.2024
- Approve invoice journal entries and purchase order posted invoices for quick check and payment requests
- Processed high-volume invoices independently, ensuring timely and accurate payment.
- Monitored and reviewed all open corporate invoices within A/P programs, determining actions for processing.
- Monitored expense-based invoices, coordinating with approvers for timely general ledger coding and approval.
- Acted as liaison between AP team and departments, addressing invoice and payment inquiries to facilitate effective resolutions.
- Reviewed purchase orders for discrepancies and ensured accuracy. for product receipt entries and work with the appropriate receiver for entry and the Procurement team to assist with PO and product receipt issues.
Social Media Marketing and Adoption Coordinator
Homecomings Dog Rescue
10.2016 - 10.2017
- Managed and created advertising campaigns on social media platforms, including Facebook and Instagram, to increase visibility for adoptable animals.
- Designed creative content for adoptable canines, driving increased traffic to website and enhancing online engagement.
- Monitored and analyzed posting metrics, including views and shares, to optimize social media campaigns for better audience reach.
- Provided foster care for adoptable animals in a home environment, ensuring their well-being and socialization.
- Coordinated veterinary appointments and transported animals to ensure their health needs were met.
Senior Administrative Assistant
Medtronic
Boulder, CO
02.2009 - 11.2022
- Manage director's and senior management's calendars and prepare meeting agenda and materials.
- Schedule candidate interviews and process new-hire and onboarding procedures. Create and update onboarding processes for hiring managers and new hires.
- Coordinated with HR coordinator to gather interview candidate and panel details.
- Detailed and scheduled travel arrangements, including hotel, airfare and ground transportation, along with pertinent information for domestic and international travel.
- Managed daily financial tasks including expense reports, purchase order requests, and reconciliation of purchasing card invoices to ensure accurate financial tracking.
- Manage payment of vendor invoices via purchasing card and procurement systems
- Planned and coordinated special events, celebrations, and meetings to enhance team engagement and collaboration.
- Personal support to Director, multiple Senior-level managers, along with their respective teams- in approximate amount of 300 individuals in combined teams
Accounts Payable Specialist
Medtronic
Boulder, CO
01.2007 - 02.2009
- Processed high-volume invoices independently, ensuring timely payment and accuracy.
- Assignment of document numbers and scanning of invoices to corporate Accounts Payable.
- Maintained and organized vendor files, facilitating streamlined invoice and check request processing.
- Assist with processing manual and system expense documents for management teams.
- Performed data entry tasks accurately and efficiently. and other various clerical duties.
Payroll Clerk
Medtronic
Boulder, CO
03.2006 - 01.2007
- Managed weekly and bi-weekly payroll duties and processed time entry reports.
- Organized and maintained payroll information through data entry, error correction, and calculations using Kronos, Cyborg, and AS400 payroll programs, ensuring accuracy and compliance.
- Processed rehires, transfers, terminations, garnishments, and withholdings, ensuring timely and accurate payroll adjustments.
- Established and updated employee payroll files with new information to support efficient payroll processing.
- Prepared manual checks and initiated direct deposits for select employees.
- Edited employee tax status, withholding information and banking records when ACH changes warranted.
Event Coordinator
Great West Life
Littleton, CO
09.2005 - 03.2006
- Coordinated calendar management and scheduling for Corporate Conference Center meetings and events, ensuring seamless execution.
- Coordinated Great-West Life corporate events, meetings, and conference logistics.
- Managed logistics for events, scheduling venues and coordinating accommodations to enhance attendee experience.
- Arranged venues for events, ensuring availability and suitability for specific requirements., catering, and audiovisual support for Great-West Life functions.
- Communicated event details with vendors, hosts, and internal Great-West Life teams.
A/P Specialist/ Procurement Processing
Lafarge West, Inc
Denver and Boulder, CO
05.2000 - 09.2005
- Processed batched invoices for timely submission to Financial Service Center, facilitating prompt payment cycles.
- Entered requisitions for parts and services, assigned purchase and maintenance work orders using PeopleSoft Procurement System to streamline procurement processes.
- Organized and maintained vendor database, ensuring accurate records for efficient vendor management.
Education
Career Diploma Certification - Professional Bridal Consultant
Penn University
03-2004
Career Diploma Certification - Veterinary Assistant
Penn University
10-2002
High School Diploma -
Pomona Senior High School
Arvada, CO05-1994
Skills
- Corporate travel coordination
- Complex calendar management
- Vendor relationship management
- Onboarding processes
- Workday, Concur, Dayforce, CMIC systems
- Senior leadership support
- Executive meeting facilitation
- Multitasking and prioritization
- Detail-oriented organization
- Confidentiality management
- Professional communication platforms
- Works collaboratively and independently
- Content Creation and Advertising
Timeline
Administrative Assistant IV
BAE Systems
09.2025 - Current
Administrative Assistant
American Track
03.2025 - 09.2025
Executive Assistant/Client service coordinator
KAZ, SP
12.2024 - 03.2025
Regional Accounts Payable Specialist/Corporate Gatekeeper
Alterra Mountain Company
11.2022 - 10.2024
Social Media Marketing and Adoption Coordinator
Homecomings Dog Rescue
10.2016 - 10.2017
Senior Administrative Assistant
Medtronic
02.2009 - 11.2022
Accounts Payable Specialist
Medtronic
01.2007 - 02.2009
Payroll Clerk
Medtronic
03.2006 - 01.2007
Event Coordinator
Great West Life
09.2005 - 03.2006
A/P Specialist/ Procurement Processing
Lafarge West, Inc
05.2000 - 09.2005
Career Diploma Certification - Professional Bridal Consultant
Penn University
Career Diploma Certification - Veterinary Assistant
Penn University
High School Diploma -
Pomona Senior High School