MONICA NOLE
Baltimore,MD
Summary
Dedicated Accounts Payable Manager with 15 years in end-to-end AP operations, month-end close, reconciliations, and vendor management. Expertise in leading AP teams, managing payment cycles, and enhancing internal controls. Proficient in Oracle ERP, PeopleSoft, and Datatel/Ellucian Colleague, ensuring compliance and accuracy in financial reporting for domestic and international transactions.
Overview
1
1
Certification
4
4
years of post-secondary education
26
26
years of professional experience
Work History
Accounts Payable Manager I
CATHOLIC RELIEF SERVICES
Baltimore, USA
05.2024 - Current
- Lead and supervise a team of AP staff supporting timely invoice processing, payment execution, and vendor inquiry resolution.
- Manage weekly AP payment cycles, ensuring accurate validation of invoice data, approvals, and compliance with internal policies.
- Conduct daily AP operations meetings to prioritize workflow and eliminate bottlenecks, resulting in reduced backlog and aging items.
- Strengthened internal controls and implemented process improvements, leading to reduced processing errors and improved reconciliation accuracy.
- Monitored and reconciled Wells Fargo activity while coordinating wire transfers and international payments to ensure timely processing.
- Review and post refund AR activity based on HQ GL cash activity documentation to support accurate financial reporting.
Senior Accounts Payable Coordinator
CATHOLIC RELIEF SERVICES
Baltimore, USA
02.2022 - 05.2024
- Led AP month-end activities, including tracking outstanding items, resolving exceptions, and supporting financial close timelines.
- Executed monthly reconciliations of Wells Fargo Expense & Travel Statements, ensuring accurate coding and allocation for comprehensive financial reporting.
- Managed sub-recipient advances and liquidation transactions, ensuring compliance with funding requirements and timely processing.
- Collaborated with Supply Chain/Procurement to update supplier records and resolve discrepancies in purchase orders and invoices.
Accounts Payable Coordinator I
CATHOLIC RELIEF SERVICES
Baltimore, USA
10.2018 - 02.2022
- Processed high-volume AP invoices and payment activity in Oracle ERP, ensuring timely approvals and accurate distribution.
- Managed employee reimbursements, resolving payment discrepancies, coding issues, and vendor inquiries to ensure timely and accurate processing.
- Audited voucher documentation for appropriate approvals, proper coding, and compliance with organizational policies.
- Supported monthly reconciliation of Wells Fargo expense reporting and travel statements, contributing to accurate financial reporting.
- Assisted with audit support by producing documentation and maintaining organized AP payment records for compliance and efficiency.
Advancement Database Officer
LOYOLA UNIVERSITY
Baltimore, USA
10.2012 - 11.2016
- Produced ad hoc and scheduled reports in collaboration with stakeholders to define requirements and ensure accuracy for informed decision-making.
- Trained staff on database tools and reporting capabilities, enhancing operational efficiency and effective data usage.
- Conducted periodic audits and data validation, ensuring data quality, reporting integrity, and compliance with standards.
HRIS Analyst
LOYOLA UNIVERSITY
Baltimore, USA
01.2006 - 10.2012
- Analyzed HRIS data to identify trends and support decision-making processes.
- Processed HR data requests and resolved discrepancies in HR systems to support timely payroll deadlines.
- Managed HR database transactions for hires, terminations, promotions, and personnel data updates to ensure accurate employee records.
- Developed training materials for end-users on HRIS functionalities and updates.
- Collaborated with IT to ensure system integrity and security compliance.
Senior Accounts Payable Disbursement Analyst
Loyola University Maryland
Baltimore, MD
10.2004 - 01.2006
- Reconciled check activity and facilitated system uploads, enhancing accuracy of disbursement tracking and reporting.
- Processed travel/entertainment reimbursements and managed stop-payment requests, ensuring timely resolution of outstanding checks.
- Supported 1099 payment processing and monitored procurement card transactions, ensuring compliance and accurate reconciliation.
Accounts Payable Disbursement Analyst
Loyola University Md
Baltimore, MD
10.2000 - 10.2004
- Prepared and processed weekly invoice payments (approx. 200–300 invoices per week) while ensuring accuracy and timeliness.
- Printed and distributed weekly check payments; resolved past-due balances and addressed vendor inquiries to maintain strong vendor relationships.
- Collaborated with campus departments to research invoice discrepancies and enhance AP workflow processes.
Education
Associate of Applied Science - Accounting
Community College of Baltimore
Baltimore , MD 09.1987 - 05.1990
Some College (No Degree) - Accounting
University of Baltimore
Baltimore , MD 12.2022 - 05.2024
Skills
- Accounts Payable (AP)
- Invoice Processing
- Vendor Payments
- Three-way matching
- AP Reconciliations
- Month-End Close
- AP Exceptions
- General Ledger (GL) Support
- Accruals
- Audit Support
- Oracle ERP
- PeopleSoft
- JD Edwards (JDE)
- Bank reconciliations
- Process Improvement
- AP Team Management
- Policy Implementation
- Travel expense management Coordination
- PeopleSoft
- Vendor data management
- Bank reconciliations
Certification
IOFM, Accounts Payable Professional Certification
IOFM, Accounts Payable Manager Certification (Final Exam Scheduled 10/2026)
Timeline
Accounts Payable Manager I
CATHOLIC RELIEF SERVICES
05.2024 - Current
Some College (No Degree) - Accounting
University of Baltimore
12.2022 - 05.2024
Senior Accounts Payable Coordinator
CATHOLIC RELIEF SERVICES
02.2022 - 05.2024
Accounts Payable Coordinator I
CATHOLIC RELIEF SERVICES
10.2018 - 02.2022
Advancement Database Officer
LOYOLA UNIVERSITY
10.2012 - 11.2016
HRIS Analyst
LOYOLA UNIVERSITY
01.2006 - 10.2012
Senior Accounts Payable Disbursement Analyst
Loyola University Maryland
10.2004 - 01.2006
Accounts Payable Disbursement Analyst
Loyola University Md
10.2000 - 10.2004
Associate of Applied Science - Accounting
Community College of Baltimore
09.1987 - 05.1990