Muhammad Nisar Khan
Islamabad,Islamabad
Summary
Senior Manager HR & Administration with over 18 years of progressive experience in international NGOs and USAID/USG-funded projects. Demonstrated expertise in comprehensive Human Resources management, encompassing HR policy formulation, employee lifecycle oversight, recruitment, onboarding, performance evaluation, compensation and benefits administration, payroll processing, EOBI management, and adherence to Pakistan labor laws and USG regulations.
Overview
20
20
years of professional experience
2
2
Certifications
Work History
Senior Operations Manager
International Foundation for Electoral Systems (IFESUSA)
Islamabad, PK
2019.10 - Current
- Lead Human Resources and Administration functions in compliance with IFES policies, USAID regulations, and USG requirements.
- Maintain and implement HR policies, procedures, and employee manuals in line with organizational standards and Pakistan's labor laws.
- Manage the complete employee lifecycle, including recruitment, onboarding, orientation, performance management, training, development, retention, and separation.
- Lead recruitment activities, including advertisement placement, shortlisting, interviews, reference checks, and preparation of hiring documentation.
- Issue, manage, and renew employment contracts and consultant agreements; maintain confidential personnel and consultant files.
- Administer compensation and benefits programs, including health and life insurance, leave management, severance, and employee welfare initiatives.
- Process payroll and manage statutory compliance, including EOBI and related reporting.
- Oversee the online timesheet and leave management system (Replicon), providing guidance and technical support to staff.
- Advise the Senior Country Director on HR matters, and assist in the resolution of employee relations issues.
- Serve as the Safety and Security Focal Person (SSFP); implement the Pakistan Safety and Security Manual, and manage emergency preparedness and evacuation procedures.
- Conduct security risk assessments for offices, events, and staff travel; oversee third-party security providers.
- Manage office administration, facilities, janitorial services, asset inventory, and vendor contracts under USG compliance standards.
- Lead the setup and refurbishment of project offices, including leasing, renovation, asset coding, and operational readiness.
Office Manager
Adam Smith International-UK
Lahore, PK
2018.12 - 2019.10
- Oversaw comprehensive financial management for Lahore office, ensuring adherence to budgets and fiscal policies.
- Directed fleet operations, including maintenance and scheduling, to support organizational logistics.
- Coordinated event planning from concept to execution, enhancing company visibility and staff engagement.
- Led procurement processes, including sourcing, negotiation, and contract management, to optimize resource allocation.
- Maintained meticulous records for all office operations, contributing to transparency and accountability.
- Implemented cost-saving measures and streamlined procedures to boost operational efficiency.
Manager HR and Operations
GECAT Ltd Company
Khobar, Saudi Arabia
2016.01 - 2018.11
- Headed HR and Administration functions for a multinational workforce of over 1,000 employees.
- Led manpower planning, recruitment, onboarding, performance management, training, and employee development.
- Developed and implemented HR policies, compensation structures, contracts, and benefits in line with labor laws and organizational objectives.
- Managed payroll, insurance, employee records, and statutory compliance.
- Handled employee relations, disciplinary matters, and supported senior leadership in conflict resolution.
- Oversaw office administration, facilities management, asset control, and operational systems supporting executive management.
Senior Operations Officer
International Foundation for Electoral Systems (IFESUSA)
Islamabad, Pak
2009.07 - 2015.12
- Oversaw daily operational activities encompassing logistics, procurement, human resources, and security protocols.
- Led recruitment processes, including the execution of salary surveys and the drafting of employee contracts.
- Administered fleet management, coordinated in-country travel arrangements, and maintained comprehensive asset inventories.
- Acted as the Security Focal Person, ensuring compliance with safety standards and protocols.
- Streamlined operational procedures to enhance efficiency and address logistical challenges effectively.
- Fostered cross-departmental collaboration to support organizational objectives and improve overall operational performance.
- Implemented best practices in procurement to optimize resource allocation and budget management.
- Maintained a robust security framework to safeguard personnel and organizational assets.
Program Assistant
Family Health International-USA
Islamabad, PK
2007.06 - 2009.06
- Assisted the Program Manager with the development of agreements and subcontracting processes to ensure project alignment with organizational goals.
- Managed comprehensive work plans, contributing to the timely and successful completion of project milestones.
- Maintained an up-to-date project database, enhancing information accessibility, and team efficiency.
- Conducted thorough reviews of project reports to monitor progress and identify areas for improvement.
- Supervised the administration of subgrants, ensuring compliance with financial and operational guidelines.
- Oversaw the preparation and management of financial reports to maintain budgetary control and fiscal responsibility.
- Provided logistical support for project activities, optimizing resource allocation, and event coordination.
- Coordinated with implementing agencies to facilitate effective communication and partnership development.
Program Assistant
Development Alternative Inc. (DAI-USA)
Islamabad, PK
2006.02 - 2007.05
- Coordinated program activities to ensure seamless operations and adherence to objectives.
- Fostered relationships with stakeholders through regular liaison, and effective communication.
- Drafted and prepared professional correspondence addressing key organizational matters.
- Organized and scheduled meetings, optimizing attendance, and resource allocation.
- Managed logistical arrangements for events and programs, enhancing efficiency.
- Maintained comprehensive records, ensuring accuracy and compliance with regulations.
- Assisted in the preparation of reports, contributing to transparent and accountable governance.
- Administered employee files, safeguarding confidential information.
- Monitored and tracked employee leave, ensuring adherence to policies.
- Provided support for financial operations, including budget tracking, and expense reconciliation.
- Managed the National Internship Program database, ensuring data integrity and accessibility.
Education
MBA - HR
IQRA University
Islamabad2007-11
BS - Information Technology
Gomal University
Peshawar01.2004
Skills
- Human Resources Management (End-to-End Employee Lifecycle)
- HR Policies and Pakistan Labor Law Compliance
- USAID / USG Rules, Regulations & Personnel Compliance
- Recruitment, Onboarding & Staff Orientation
- Performance Management & Staff Development
- Compensation, Benefits, Payroll & EOBI Administration
- Employee Relations & Conflict Resolution
- Consultant & Contract Management
- Office Administration & Facilities Management
- Asset, Inventory & Procurement Management
- Safety & Security Management (SSFP)
Languages
- English
- Urdu
- Pashto
- German
- Arabic
Certification
UNDSS Safety & Security Training
Timeline
Senior Operations Manager
International Foundation for Electoral Systems (IFESUSA)
2019.10 - Current
Office Manager
Adam Smith International-UK
2018.12 - 2019.10
Manager HR and Operations
GECAT Ltd Company
2016.01 - 2018.11
Senior Operations Officer
International Foundation for Electoral Systems (IFESUSA)
2009.07 - 2015.12
Program Assistant
Family Health International-USA
2007.06 - 2009.06
Program Assistant
Development Alternative Inc. (DAI-USA)
2006.02 - 2007.05
MBA - HR
IQRA University
BS - Information Technology
Gomal University