Myrna Smith
Rocklin,CA
Summary
A trustworthy Executive Assistant with over 30 years of hands-on experience providing exceptional administrative support to C-Level Executives, Senior Leadership and various other teams. Dedicated to making lives of busy Executives run seamlessly and efficient. Highly self-motivated with a solid work ethic. Expert in handling highly confidential matters. Extremely organized with strong skills including calendar management, meeting planning, expense reporting and creating a friendly, welcoming environment for clients and staff. Skilled in fast-paced environments performing regular and recurring duties independently without supervision.
Overview
34
34
years of professional experience
Work History
Assistant to CPO/Event Planner
KLOVE
Rocklin , CA
10.2020 - 01.2024
- Planning of all staff events (Christmas banquet - Dinner/Concert for 600 guests, monthly in-house events: lunches, concerts, and retreats).
- Liaison between vendors and ministry to verify contract fulfillment.
- Assist in the preparation of budgets and monitoring expenses throughout the during of event to secure on budget results.
- Facility selection, site visits, and event oversite including on-line registration.
- Lead Committees in creating floor plans, seating arrangements, theme, decoration, and catering.
- Collaborate with vendors to support provided Rider and Run of Show for events.
- Assist HR in updating and maintaining confidential files, scheduling training sessions on policy and procedures.
Sr. Executive Assistant to CEO
KLOVE
Rocklin , CA
11.2012 - 10.2020
- Provide administrative support to the C-Level Executives, and Board of Director member.
- Act as a confidential assistant preserving the confidentiality of information, sensitive material as related to the organization and staff.
- Screen and prioritize all communications and requests to meet with the CEO.
- Responsible for maintaining CEO/CPO/BOD schedule by prioritizing and scheduling lunches, meetings, conferences, video calls, and travel (domestic and international).
- Prepare expense reports, reconcile T&E expenses, reconcile credit card transactions; prepare expenditure proposals for approval; develop and maintain budget; process bills and invoices.
- Board relations - assist in handling Board materials, coordinating logistics of Board meeting, dinners, off-site, and travel, both domestic and international.
Executive Assistant to University President
William Jessup University
Rocklin , CA
08.2004 - 08.2012
- Provide executive support to the University President, Executive staff, and Board of Directors.
- Maintain correspondence, scheduling appointments, travel reservations, and liaison between the President's office, staff and guests.
- Organize Board of Director meetings, retreats and conferences, including travel, hotel accommodations, and meals.
- Maintain confidentiality of all records, files, and information using discretion in matters of a sensitive nature.
Director, Conference and Event Services
William Jessup University
Rocklin , CA
08.2004 - 08.2012
- Plan and coordinate on campus events (Conferences, banquets, and camps) and secure event date on University Master Calendar.
- Serve as point of contact with vendors and host on behalf of the University.
- Provide organizational support and collaborate with team members/event host including problem solving, project planning, and execution of stated goals and objectives to achieve successful outcome.
- Maintain documentation (contracts, quotes, insurance and invoices) for each event.
- Recruit, hire, and train employees on operations and performance expectations.
- Obtain overall knowledge of campus offerings in order to provide tours to potential event hosts.
Administrative Assistant
South Valley Church
Gilroy , CA
04.2000 - 08.2004
- Provide support to the Senior Associate Pastor through scheduling weekly meetings, retreats, and counseling sessions.
- Manage and coordinated volunteers to assist in running the bookstore.
- Order and maintain supplies for group leaders.
- Engage with new and existing members to encourage involvement in church activities.
- Maintain church database and files, including scheduling of campus.
Customer Service Coordinator
Sony Electronics Inc.
San Jose , CA
06.1990 - 10.1994
- Provide support to the Director of Customer Service and 15 Department Managers.
- Prepare monthly department minutes for distribution.
- Prepare Service Contract Presentations.
- Screen incoming calls and greet department visitors.
- Assist in planning annual picnics for 1,500+ participants, including venue, decorations, theme, entertainment, catering, and promotional materials.
- Create and maintain over 1000 active customer contracts.
- Orchestrate bi-weekly video conference calls with HQ in Japan.
Education
1 Year Bible Certificate -
San Jose Christian College
San Jose, NM05-1990
Associate of Arts - General
Moorpark College
Moorpark, CA05-1985
Skills
- Professional demeanor & work ethic
- Exemplary planning and time management skills
- Experienced Event Oversight
- Meeting and travel support
- Attention to detail and problem-solving
- Client Relations
- Bilingual in Spanish
- MS Office/TEAMS
- Concur
- ADP
Timeline
Assistant to CPO/Event Planner
KLOVE
10.2020 - 01.2024
Sr. Executive Assistant to CEO
KLOVE
11.2012 - 10.2020
Executive Assistant to University President
William Jessup University
08.2004 - 08.2012
Director, Conference and Event Services
William Jessup University
08.2004 - 08.2012
Administrative Assistant
South Valley Church
04.2000 - 08.2004
Customer Service Coordinator
Sony Electronics Inc.
06.1990 - 10.1994
1 Year Bible Certificate -
San Jose Christian College
Associate of Arts - General
Moorpark College
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