Nancy Olivas
Hudson,CO
Summary
Results-driven Accounting Technician with expertise in journal entry preparation, payment processing & vendor management . Detail-oriented and technically savvy, I excel in SAP, Great Plains and ADP Workforce, ensuring compliance and resolving payment issues efficiently. Proven ability to implement processes that enhance accuracy and streamline operations, contributing to overall financial integrity.
Overview
25
25
years of professional experience
Work History
Accounting Technician
United Flea Markets
Henderson, Co
01.2021 - 09.2025
- Prepare and process journal entries for month end closing
- Petty Cash reconciliation – review all records, vouchers & receipts for accuracy
- Corporate Credit Card reconciliation requiring appropriate documentation and Manager’s approval
- Assemble, code and download Bi-weekly payroll from ADP Workforce
- Manage process payments via Same Day/Wire, ACH, Payroll and manual check
- Monitor accounts payable electronic mailbox & prioritize invoices according to cash discount
- Facilitate review of all invoices for appropriate GL coding
- Responsible for problem resolution, payment research, payment inquiries and remittance advice
- Vendor Management – vendor creation, request W-9’s when required
- Maintain and manage new customer accounts as needed
- Perform statement reconciliation with assigned vendors to resolve outstanding payments
- Calculate Sales & Use Tax for our various operating national markets
- Assisted with yearly1099 processing, conforming with IRS regulations
- Collaborated with different departments to prepare documentation for internal and external audits
Accounts Payable Specialist
Xcel Energy
Henderson, Co
07.2014 - 04.2020
- Accurately process Purchase Orders, Non-Purchase Order and EDI invoices, ensuring timely posting
- Correctly validate PO invoices in ICC to reduce exceptions in SAP-VIM
- Demonstrated comprehensive knowledge of accounting principles and techniques through daily activities.
- Ensured compliance to financial policies and procedures of transactions as well as handling assignments of a confidential nature professionally
- Assisted, researched and resolved invoice and payment issues for internal employees and external vendors
- Collaborated with Vendor Management to expedite vendor creation while adhering to company and SOX, IRS & FERC policies
- Working knowledge in ERP system payment and corporate card processes
- Supported and assisted with implementation of SAP payment system including: testing, documentation, policy implementation and training
- Prepared check run, ran reports and printed 500 plus checks twice a week in Xcel’s previous payment system through Passport/Portal J
Supply Chain Specialist II
Xcel Energy (Contractor through NextGen Information Services)
06.2010 - 07.2014
- RFP payment entry including Payroll, Franchise Fees and Taxes
- Verifying level of authorization of the approving Manager and Requestor
- Sorting, prepping and batching documents for imaging
- Data entry validation of invoices, scanning multiple types of invoices into Content Manager
- Importing and processing electronic documents into Database
- Record amounts in a spreadsheet for report and tracking purposes
Document & Imaging Services Processor
Fiserv Investment Support Services
03.2001 - 01.2010
- Positions held at Fiserv-Computer Imaging Technician and Computer Imaging Specialist
- Sorted, processed, batched and imaged over 1000 pieces of mail a week
- Processed, batched, scanned and verified over 1500 checks a week
- Computer imaging in high quantities of internal documents
- Processed incoming and outgoing packages
- Assisted with the implementation and testing of FaxCore a paperless Fax program
- Data retrieval of permanent files in various programs in a timely manner
- Worked in conjunction with Information Technology to verify newly acquired accounts were in companywide software
Education
Computer Applications, Sociology
El Paso Community College
El Paso, TxDiploma - Journalism, Marketing, Social Studies
El Paso High School
El PasoSkills
- Time Management
- Customer Service
- Self-motivated
- Detail Oriented
- Technical Savvy
- Learning
- Implementation
- Training
- Great Plains
- Microsoft Excel
- Microsoft Office
- ADP Workforce
- SAP
- ERP
- Quick Books
- AMS
- AS400
- Portal J
Timeline
Accounting Technician
United Flea Markets
01.2021 - 09.2025
Accounts Payable Specialist
Xcel Energy
07.2014 - 04.2020
Supply Chain Specialist II
Xcel Energy (Contractor through NextGen Information Services)
06.2010 - 07.2014
Document & Imaging Services Processor
Fiserv Investment Support Services
03.2001 - 01.2010
Computer Applications, Sociology
El Paso Community College
Diploma - Journalism, Marketing, Social Studies
El Paso High School
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