NaShae Deans
Washington,DC
Summary
Executive Assistant and trusted partner who keeps the chaos out of the C-suite so leaders can focus on the big picture. Known for maintaining a calm, steady presence in fast paced environments, I handle the operational heavy lifting and daily details with intuition and care. By managing the day to day friction, I give executives the breathing room they need to lead effectively and drive company growth.
Overview
12
12
years of professional experience
Work History
Executive Assistant, CEO & VP
RPM
Remote
01.2023 - 05.2026
- Managed complex calendars and coordinate appointments, meetings, and travel arrangements for executives
- Handled travel arrangements and expense reports
- Gathered information for board meetings, programs, events or conferences by arranging facilities and caterers, issuing information or invitations, coordinating speakers, preparing materials and assisting with controlling event budget.
- Prepared and edit documents, presentations, and correspondence
- Supported bookkeeping activities using QuickBooks or similar software for invoicing, expense tracking, and financial record keeping
- Served as the point of contact between executives and internal/external stakeholders
- Assist with meeting preparation and follow-up tasks
- Coordinated executive schedules, ensuring efficient time management and prioritization of key meetings.
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Maintained confidentiality with sensitive documents, ensuring proper storage and distribution as needed.
- Aided in the recruitment process by screening resumes, scheduling interviews, and assisting with candidate selection.
- Contributed to budget management by monitoring expenses and providing detailed expenditure reports regularly.
Executive Assistant CEO & COS
Amazon DSP(Catalyst Consulting Group)
07.2022 - 02.2023
- Provided high-level administrative support to senior leadership, managing calendars, meetings, and communications
- Managed executive schedules, optimizing time allocation and prioritizing critical meetings.
- Processed travel expenses and reimbursements for executive team and senior management group.
- Streamlined executive communication by managing emails, phone calls, and scheduling appointments.
- Served as a liaison between departments to facilitate effective communication throughout the company.
- Organized and coordinated conferences and monthly meetings.
- Coordinated events for staff members, promoting team-building activities and boosting morale within the workplace.
- Provided professional administrative support during board meetings, including agenda preparation and minute-taking duties.
- Coordinated travel arrangements, ensuring seamless logistics and adherence to budget constraints.
- Drafted, proofread, and formatted reports, emails, and internal documents
- Maintained records and organized files for easy access and retrieval
- Prioritized tasks, managed deadlines, and handled confidential matters with discretion
Administration Business Partner
Royal Security
05.2020 - 07.2022
- Partnered with senior leaders to provide high-level administrative and operational support
- Managed complex calendars, meeting coordination, and cross-functional communication
- Supported business planning efforts by preparing reports, tracking deliverables, and managing project timelines
- Facilitated team operations, including onboarding, team events, and internal process improvements
- Maintained strict confidentiality while managing sensitive business and personnel information
Executive Assistant, CHRO
Virginia Hospital Center
02.2014 - 05.2020
- Supported the CHRO with daily administrative tasks, including calendar management, meeting coordination, and travel planning
- Prepared HR-related reports, presentations, and correspondence with a focus on accuracy and confidentiality
- Scheduled and organized interviews, department meetings, and leadership retreats
- Handled sensitive employee information and HR documentation with discretion
- Acted as a liaison between the CHRO and internal HR teams, ensuring alignment and timely communication
- Managed special projects and deadlines related to HR initiatives and compliance reporting
Education
High School Diploma -
Suitland High School
Skills
- Asana
- Google Workspace
- Office 365
- Salesforce
- SAP Concur
- Slack
- Trello
- Executive support
- Office management
- Information confidentiality
- Calendar management
- Scheduling
- Meeting planning
- Travel arrangements
Accomplishments
- Refined the executive's daily calendar to include mandatory buffer times, ensuring they never arrived late or unprepared to a meeting.
- Crafted executive responses and internal announcements that matched the leader's exact tone, saving them hours of writing time each week.
- Orchestrated complex, multi-city travel itineraries down to the smallest detail, creating backup plans that kept trips seamless despite flight delays.
Timeline
Executive Assistant, CEO & VP
RPM
01.2023 - 05.2026
Executive Assistant CEO & COS
Amazon DSP(Catalyst Consulting Group)
07.2022 - 02.2023
Administration Business Partner
Royal Security
05.2020 - 07.2022
Executive Assistant, CHRO
Virginia Hospital Center
02.2014 - 05.2020
High School Diploma -
Suitland High School
Personal Information
Title: Sr. Executive Administrator