Natalie Hutchins
Winchester,CA
Summary
Dedicated and highly organized administrative professional with a proven track record in providing high-level support to executives. Adept at managing schedules, handling confidential information, and executing tasks with a positive "can-do" attitude. Multitalented Executive Assistant with over 15 years in top-tier organizational support. Skilled at close work with senior executive team. Robust history offering office management, support staff management, training, supervision and event planning. Excellent research, project support and organizational abilities.
Overview
38
38
years of professional experience
1
1
Certification
Work History
Executive Assistant to CEO/Owner
Wilson Creek Winery
05.2016 - Current
- Supporting and assisting the CEO and owner and the entire Executive Team
- Prepare for and coordinate weekly and monthly meetings, Board of Director, and Annual Shareholder Meetings, including detailed meeting minutes
- Screening calls, managing calendars, making travel arrangements
- Ordering office supplies for the entire company
- Monitoring info emails, answering customer emails and calls
- Tracking quarterly company-wide goals
- Planning and managing employee appreciation events, coordinating big name country concerts on the property, from negotiation of booking contracts to coordinating band hospitality and guest check in on the day of the event
- Maintain a strict level of confidentiality.
Catering Coordinator
Pechanga Resort and Casino
Temecula, CA
01.2007 - 01.2016
- Administrative Support to the Catering and Conference Services Director and the Catering and Conference Services Managers
- Working with minimal instruction or supervision as liaison for guests and Pechanga internal departments
- Worked with the Information Technology Department to update the current and new website to increase web visibility
- Created new menu formats for new clubhouse special events
- Key Operator for Catering Department on Opera Hotel System
- Reviewed posted checks daily and troubleshot issues
- Trained department in new processes, worked with the Accounting Department on Billing issues
- Festival Coordinator: Successfully assisted in coordinating Pechanga's festivals in our Grand Ballroom, including the Wine & Chocolate Decadence and Microbrew Festival
- Event Coordination: Coordinated large in-house events, including the employee team member holiday parties of 3000 people and all showroom banquet event orders
- Recipient of 2 appreciation awards
Realtor/Notary Public
Century 21 award, Rancon Real Estate, Zip Realty
01.2001 - 01.2007
- Worked as Realtor and ran an independent Notary business
Planning Department Assistant
Callaway Golf
Carlsbad, CA
01.2000 - 01.2001
- Coordinated office/department moves company-wide
- Worked with planners in the design of new office space
- Tracked construction projects, budgets, and purchasing requisitions
Administrative Assistant
LEGOLAND California
Carlsbad, CA
01.1998 - 01.2000
- Assistant to the Director of Operations
- Department included Guest Services, Entertainment, Education, and Security
- Was liaison for Operations Director and the entire Park
- Worked with Marketing Department in coordinating many special events in the Park
- Developed the 'Guest for the Day' program, which enabled park employees to get a guest's eye view of how service has handled in the Park
Dental Experience
San Diego, CA
01.1986 - 01.1998
- Worked in dental field as Registered Dental Assistant and office manager positions
- Worked with specialists including Periodontal, Endodontic and Oral Surgery as well as general dentistry
Recruiting Coordinator/Administrative Assistant
Metlife Financial Services
Temecula, CA
01.2003
- Daily internet searches for Financial Planning candidates, screening, and phone interviews
- Administering pre-interview testing, scheduling in-office interviews
- Gathering paperwork for background investigations, including confidential information
- Coordinating and training new hires in-office procedures
Education
Skills
- Demonstrated ability to create and manage executive schedules, coordinate meetings, appointments, travel, and events efficiently
- Proven experience as a gatekeeper of confidential company information, ensuring its security and confidentiality
- Experience attending meetings, preparing agendas, taking detailed notes, and executing action items as directed by executives
- Strong skills in drafting letters, memos, invoices, reports, and other documents Extensive knowledge of office administration and clerical procedures
- Excellent verbal and written communication skills, including the ability to summarize and present information to executives effectively
- Outstanding organizational skills with meticulous attention to detail Proven ability to manage records, order supplies, and perform basic bookkeeping and reconciliations
- Exceptional time management skills with a demonstrated ability to meet deadlines in a high-paced and occasionally stressful environment
- Expense Reporting and CEO monthly credit card reconciliation
- Presentation Development
- Excellent Customer Service skills
Personal Information
Hobbies: Spending time with my family, being outdoors, fitness, & travel.
References
Available on request
Certification
- Notary Public
References
References available upon request.
Timeline
Executive Assistant to CEO/Owner
Wilson Creek Winery
05.2016 - Current
Catering Coordinator
Pechanga Resort and Casino
01.2007 - 01.2016
Recruiting Coordinator/Administrative Assistant
Metlife Financial Services
01.2003
Realtor/Notary Public
Century 21 award, Rancon Real Estate, Zip Realty
01.2001 - 01.2007
Planning Department Assistant
Callaway Golf
01.2000 - 01.2001
Administrative Assistant
LEGOLAND California
01.1998 - 01.2000
Dental Experience
01.1986 - 01.1998
- Notary Public
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