Natalie Hutchins
Mt. Juliet,TN
Summary
Multitalented Executive Assistant with 20 years in top-tier organizational support. Skilled at close work with senior executive team. Robust history offering office management, and event planning. Excellent research, project support and organizational abilities.
Demonstrates excellent customer service, problem-solving, and communication skills.
Overview
26
26
years of professional experience
1
1
Certification
Work History
Executive Assistant to CEO/Owner
Wilson Creek Winery
05.2016 - 05.2024
- Supporting and assisting CEO and owner and entire Executive Team which included CFO, COO VP of Marketing, ,VP of HR
- Prepare for and coordinate weekly and monthly leadership meetings, Board of Director, and annual Shareholder Meetings, including detailed meeting minutes
- Screening calls, acting as gatekeeper for CEO
- Managing calendars, making travel arrangements
- Monitoring info emails, answering customer emails and calls
- Planning and managing employee quarterly appreciation events
- Coordinating big name country concerts on the property, from negotiation of booking contracts to coordinating band hospitality working directly with bands tour managers and guest check in on the day of the event & Tracking ticket sales on ticketing platform
- Working closely with Event Department with planning events
- Ordering office supplies, maintained office equipment for entire company
- Tracking quarterly company-wide goals, reporting weekly stats
- Processed travel expenses and reimbursements for executive team and senior management group.
- Handled confidential and sensitive information with discretion and tact.
- Supported business and hospitality needs of vendors and staff during meetings and company events.
- Managed mail and both incoming and outgoing correspondence, mail, email and faxes.
- Volunteered to help with special projects of varying degrees of complexity.
- Coordinated annual Christmas gift drive for families in need thru local non profit
Catering Coordinator
Pechanga Resort and Casino
01.2007 - 01.2016
- Administrative Support to the Catering and Conference Services Director and the Catering and Conference Services Managers
- Liaison for guests and Pechanga internal departments
- Worked with Information Technology Department to update current and new website to increase web visibility
- Created new menu formats for new clubhouse special events
- Key Operator for Catering Department on Opera Hotel System
- Trained department in new processes, worked with Accounting Department on Billing issues
- Festival Coordination: Successfully assisted in coordinating Pechanga's festivals in our Grand Ballroom, including the Wine & Chocolate Decadence and Microbrew Festival
- Event Coordination: Coordinated large in-house events, including employee team member holiday parties of 3000 people and all showroom banquet event orders
Realtor/Notary Public
Century 21 award, Rancon Real Estate, Zip Realty
01.2001 - 01.2007
- Worked as Realtor and ran an independent Notary business
Planning Department Assistant
Callaway Golf
01.2000 - 01.2001
- Coordinated office/department moves company-wide, worked with planners in the design of new office space
- Tracked construction projects, budgets, and purchasing requisitions
Administrative Assistant
LEGOLAND California
01.1998 - 01.2000
- Assistant to the Director of Operations, department included Guest Services, Entertainment, Education, and Security
- Was liaison for Operations Director and the entire Park
- Worked with Marketing Department in developing & coordinating many special events in the Park
- Developed the 'Guest for the Day' program, which enabled park employees to get a guest's eye view of how service has handled in the Park
Education
General Studies
Mira Costa College
Oceanside, CAGeneral Studies
San Diego Mesa College
San DiegoSkills
- Event planning & Management
- Meeting coordination
- Appointment coordination
- Travel coordination
- Confidential information management
- Presentation development
- Communication skills
- Customer service skills
- Troubleshooting
- Organizational skills
- Attention to detail
- Time management
- Expense reporting
- Executive support
- Office management
Certification
Notary Public
Hobbies and Interests
- Spending time with my family
- Cooking
- Volunteering
- Enjoying time outdoors, hiking and exploring new places
References
References available upon request.
Timeline
Executive Assistant to CEO/Owner
Wilson Creek Winery
05.2016 - 05.2024
Catering Coordinator
Pechanga Resort and Casino
01.2007 - 01.2016
Realtor/Notary Public
Century 21 award, Rancon Real Estate, Zip Realty
01.2001 - 01.2007
Planning Department Assistant
Callaway Golf
01.2000 - 01.2001
Administrative Assistant
LEGOLAND California
01.1998 - 01.2000
Notary Public
General Studies
Mira Costa College
General Studies
San Diego Mesa College
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