Grace Regehr

Human Resources Assistant

VITAS Healthcare

Panama City, FL

11.2024 - Current

Assist with payroll processing, including entering late payroll forms and addressing employee inquiries regarding payroll.
Respond to employee benefit inquiries and coordinate communication with the benefits team to resolve any issues or concerns.
Manage the full new hire process, including AHCA eligibility verification, conducting first-day orientation, and ensuring all documentation is completed and filed appropriately.
Maintain accurate employee records in Employee Central, processing leaves of absence, terminations, transfers, and role changes in a timely manner.
Lead personnel file audits, ensuring all records are updated and compliant with current standards and regulations.
Provide guidance on company policies and procedures, helping employees navigate the employee handbook and internal resources.
Support conflict resolution efforts, serving as an HR witness during disciplinary meetings and performance discussions.
Participate in the interview process, helping assess candidates and ensuring alignment with organizational needs.
Attend weekly recruitment meetings, communicating staffing requirements and collaborating on hiring strategies.
Travel to multiple program locations to deliver consistent HR support, ensuring all staff needs are met across all offices.
Temporarily provided HR support to Program 83 in Dothan, providing on-site assistance.
Prepare and distribute reports to the General Manager and leadership team.
Represent the company at Chamber of Commerce events, building community relationships and promoting the program’s presence.
Assist with the planning and execution of company events, contributing to employee engagement.
Contribute to the Employee Engagement Committee, supporting initiatives that enhance team collaboration and overall morale.
Act as the first point of contact for HR-related inquiries, offering professional and responsive support to employees.
Process and maintain PTO requests in accordance with company policies while EA was out, ensuring accurate and up-to-date records.
Organized and attended hiring events to network with potential candidates.
Track and manage service tickets for employee issues, facilities maintenance, IT support, and other operational needs.