Nichole Carlson
Albany,CA
Summary
Proactive and motivated self-starter able to multi-task, anticipate executives' needs and meet strict deadlines while maintaining a calm demeanor in a fast-paced working environment. Trustworthy and discreet in handling sensitive and confidential information. Extensive event planning experience, including large-scale events in local and international locations. Tech-savvy and highly proficient in G-Suite, Microsoft Suite, Adobe Software, and more. Video production and post-production promoting projects and leadership. Passion for learning and enthusiasm for taking on additional responsibilities.
Overview
18
18
years of professional experience
Work History
Senior Executive Assistant
Mixpanel
04.2024 - Current
- Provide executive support to CEO and two Vice Presidents
- Streamline executive calendars to ensure smooth daily operations
- Process expenses for executive team
- Manage executives' complex and frequently changing travel arrangements
- Gather agenda topics and prepared all materials for bi-monthly Company All Hands meetings
- Maintain professionalism while handling sensitive information by adhering to strict confidentiality protocols at all times
Senior Executive Assistant
Rapid Robotics, Inc.
02.2020 - 04.2024
- Provided executive support to CEO, CGO, CTO, and their leadership team including calendaring, travel arrangements, expense reports, research, etc
- Managed corporate calendar including Board Meetings, Team Events, Employee Reviews, etc
- Developed and managed company recruiting process, including software implementation and training hiring managers
- Office management - selected and managed vendors, coordinated office repairs and maintenance, main point of contact with building management
- Video and photography - sometimes shot/edited myself, sometimes coordinated with contractors.
Executive Assistant
Adobe
10.2016 - 02.2020
- Supported VP of Microsoft Solutions at Adobe, one Senior Director, and their teams
- Heavy calendar and meeting management: scheduled meetings, conference rooms, presentation equipment & catering
- Travel planning & support domestic & international
- Processed expense reimbursement requests, invoices, and PO handling
- Collaborated with other executive assistants to provide coordinated support across Adobe
- Ad-hoc requests to support outside teams and special projects including event management
- Coordinated meetings, social and team building activities and external community events
Executive Assistant
EHDD
12.2011 - 10.2016
- Supported President, two Principal Architects, and their teams with heavy calendaring, complex and fluctuating domestic and international travel arrangements, licensing and credential maintenance, time sheets, expense reports, research, technical support, and much more
- Served as gatekeeper and first line of communication with clients, consultants, and staff
- Scheduled corporate calendar including Board and Shareholders' Meetings, Company Retreats, Employee Reviews, etc
- Planned and executed large-scale, local and international retreats
- Produced, shot, and edited videos to promote projects and leadership
Executive Assistant
BAR Architects
01.2007 - 11.2011
- Supported two to four Principal Architects and their teams
- Scheduled and organized meetings, arranged domestic and international travel, processed expense reports, and other administrative tasks on behalf of four principal architects and their project teams
- Served as point of contact for clients, consultants and internal staff
- Prepared letters of agreement and served as go-to person for AIA contract software
- Provided desktop support, database management and research in collaboration with IT department
Education
Bachelors of Music Education and Music COF Psychology -
University of Florida
Gainesville, FL06.2000
Cinema/Video Production & Post Production -
Various Courses
BAVC, SFSU, & CCSF12.2014
Timeline
Senior Executive Assistant
Mixpanel
04.2024 - Current
Senior Executive Assistant
Rapid Robotics, Inc.
02.2020 - 04.2024
Executive Assistant
Adobe
10.2016 - 02.2020
Executive Assistant
EHDD
12.2011 - 10.2016
Executive Assistant
BAR Architects
01.2007 - 11.2011
Bachelors of Music Education and Music COF Psychology -
University of Florida
Cinema/Video Production & Post Production -
Various Courses
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