NICOLA BRUCE
Bronx,USA
Summary
Detail-oriented Accounts Payable professional skilled in high-volume invoice processing and vendor reconciliation. Streamlined payment workflows to enhance efficiency while managing over 1,200 invoices monthly. Leveraged PeopleSoft and advanced Excel for precise transaction processing and enhanced reporting. Reduced payment approval times through effective cross-department collaboration. Detail-oriented Accounts Payable professional with a proven record in processing over 1,200 invoices monthly. Enhanced payment workflows, reducing approval times by 25% and improving efficiency by 20% through effective cross-department collaboration and data analysis using PeopleSoft and Excel.
Overview
19
19
years of professional experience
Work History
Operations Analyst - Accounts Payable
MTA HEADQUARTERS
11.2023 - Current
- Review and process 1,200+ vendor invoices monthly, ensuring accurate transaction processing, proper documentation, timely approvals, and on-time payments.
- Utilized PeopleSoft to enter, review, and process accounts payable transactions, ensuring accuracy and compliance with established procedures.
- Monitor invoice workflow and collaborate with internal departments to resolve approval issues and processing delays, achieving a 25% reduction in payment approval time.
- Researched and identified potential duplicate payments and payment issues, enhancing payment efficiency by 20%.
- Analyze more than 100 vendor accounts for discrepancies and assist with resolving issues, contributing to the correction of 90% of identified errors.
- Use Microsoft Excel to analyze AP data, research discrepancies, prepare reports, and support operational decision-making.
- Maintain accurate transaction records and supporting documentation while completing assignments within established deadlines and quality expectations.
Accounts Payable Clerk
MANHATTAN BEER DISTRIBUTORS
Bronx, USA
09.2012 - 11.2023
- Led the Accounts Payable team since 2016, overseeing the daily work of two AP Clerks and providing guidance and training.
- Processed 100-300 vendor invoices daily using Sage, ensuring accurate transaction processing and timely payment of vendor obligations.
- Reviewed and monitored Accounts Payable aging reports to identify outstanding invoices and resolved payment issues, ensuring timely vendor payments.
- Reconciled vendor accounts and company bank accounts, investigated discrepancies, and coordinated resolutions to maintain accurate and audit-ready financial records.
- Organized and facilitated recurring Accounts Payable check runs, ensuring accurate and timely payment processing.
- Assisted with month-end closing procedures, including account reviews and reconciliations, to ensure accurate financial reporting.
- Used VLOOKUP, PivotTables, and other Excel functions to analyze AP data, identify discrepancies, and improve reporting efficiency.
- Helped ensure timely vendor payments, avoiding late-payment fees and contributing to more than $10,000 in annual cost savings.
- Recommended transitioning vendors from paper checks to electronic payments, resulting in approximately 20% cost savings.
- Successfully balanced high-volume invoice processing with AP Lead responsibilities while maintaining accuracy and meeting payment deadlines.
Travel Agent
APEL INTERNATIONAL TRAVEL AGENCY
03.2008 - 09.2012
- Coordinated travel accommodations and arrangements for diverse clients, ensuring tailored experiences for groups, couples, executives, and those with special requirements.
- Delivered responsive customer service and fostered strong relationships with new and existing clients, enhancing client satisfaction and loyalty.
- Researched and resolved client issues while effectively managing multiple assignments and deadlines, ensuring timely solutions and client satisfaction.
- Maintained accurate client and travel records and communicated effectively with customers and service providers.
Administrative Assistant
LEHMAN COLLEGE, CAREER DEPARTMENT
Bronx, USA
09.2008 - 06.2009
- Coordinated scheduling of meetings and appointments, streamlining departmental administrative activities.
- Delivered administrative and customer service support to enhance departmental operations and assist staff and visitors.
- Managed a multi-line telephone system, routed calls, and communicated messages accurately.
- Maintained organized filing and records-management systems.
- Sorted and distributed mail while maintaining accurate records of incoming shipments to ensure efficient communication.
Education
Bachelor of Arts - Business Administration, Computer Science
LEHMAN COLLEGE, CITY UNIVERSITY OF NEW YORK
BRONX, NY05-2009
Skills
- Accounts Payable Operations
- Invoice processing
- PeopleSoft
- Invoice Workflow Management
- Vendor Account Reconciliation
- ACH & Check Processing
- Microsoft Excel
- Data Presentation
- SAP Crystal Reports
- Document Management
- Cross-functional teamwork
- Leadership mentoring
Selected Achievements
- Helped ensure timely vendor payments, avoiding late-payment fees and contributing to more than $10,000 in annual cost savings.
- Recommended transitioning vendors from paper checks to electronic payments, resulting in approximately 20% cost savings.
- Successfully balanced high-volume invoice processing with AP Lead responsibilities while maintaining accuracy and meeting payment deadlines.
Timeline
Operations Analyst - Accounts Payable
MTA HEADQUARTERS
11.2023 - Current
Accounts Payable Clerk
MANHATTAN BEER DISTRIBUTORS
09.2012 - 11.2023
Administrative Assistant
LEHMAN COLLEGE, CAREER DEPARTMENT
09.2008 - 06.2009
Travel Agent
APEL INTERNATIONAL TRAVEL AGENCY
03.2008 - 09.2012
Bachelor of Arts - Business Administration, Computer Science
LEHMAN COLLEGE, CITY UNIVERSITY OF NEW YORK