Nicole Fu Milano
Los Angeles,USA
Summary
Detail-oriented project professional with experience across administrative support, project management assistance, and project controls analysis roles. Skilled in coordinating project activities, maintaining accurate documentation, and supporting cost and schedule tracking to enhance project visibility and performance. Known for strong organizational skills, analytical thinking, and the ability to support cross-functional teams by delivering clear, reliable information throughout the project lifecycle.
Overview
11
11
years of professional experience
Work History
Project Controls Analyst
Stantec Architecture Inc.
Los Angeles, CA
12.2022 - Current
- Provided guidance to Project Managers and Principals on project budgets and forecasts.
- Managed and coordinated the collection and analysis of data related to resource utilization, cost trends, and labor hours on over 20+ simultaneous projects across multiple departments.
- Track change orders associated with projects or contracts.
- Maintained project cost control systems to manage budget and forecast costs.
- Used earned value management systems for tracking progress on multiple projects.
- Identified areas where additional resources were needed in order to meet established deadlines.
- Analyzed project budgets and forecasts, identifying variances and recommending corrective actions.
- Developed and assisted with pipeline entries, project setup, subconsultant contracts and change orders, and client change orders.
- Assist Project Managers with contract administration; facilitate (internal & external) Legal Review of agreements.
- Organized and maintained project files, filing system, and project communications to facilitate deliverables.
- Project audit assistance.
- Collaborated monthly with Project Managers to prepare client invoices and conduct portfolio reviews.
Field Office Coordinator
BNBuilders
Los Angeles, CA
02.2022 - 12.2022
- Complete AIA documents, legal documents and other construction forms.
- Contract management, documentation and billing.
- Prepare and record weekly staff, field and OAC meeting minutes.
- Complete corporate card and personal card expense reports for Project Managers and Project Executives.
- Efficiently supervised filing, sorting and handling incoming and outgoing mail.
- Restocked supplies and placed purchase orders to maintain adequate stock levels in job site office and field office.
- Interacted with vendors, contractors and professional services personnel to receive orders, direct activities and communicate instructions.
- Increased office productivity
Support Assistant II
Gilbane Building Company
Los Angles, CA
11.2019 - 02.2022
- Provide calendar management for Project Managers
- Coordinate conferences, meetings, or special events
- Prepare documents for Pay Applications and other large confidential documents
- Assist Project Managers with subcontractor contracts and scope review meeting minutes
- Document weekly staff and OAC meeting minutes
- Responsible for subcontractor onboarding process including prequalification process
- Arrange deliveries to project site
- Support all team members at project location and Los Angeles office
- Support Procurement team
- Gather subcontractor safety documents and lead safety orientation
- Assist with project close out process
- Establish and maintain RFI and submittal log
Executive Administrative Assistant
SMG Stone Company
Sun Valley, CA
11.2018 - 11.2019
- Support Executive of company along with Project Managers, Accounting Department, Operations Department, and Estimating Department.
- Handle Executive's and Operation Manager's calendar
- Handle travel arrangements for all employees of company
- Perform all departments filing and organization
- Answer telephone calls, schedule and prepare meetings, order office supplies, and arrange special luncheons
- Prepare purchase orders and act as a liaison between Project Managers and suppliers
- Greet visitors and route incoming calls to appropriate personnel
- Schedule interviews
Administrative Assistant II, Officer
Bank Of The West
Los Angeles, CA
09.2015 - 11.2018
- Provide administrative support to three regional managers along with 33 branches
- Provide support for Retail Banking Group as well as Small & Medium Enterprise
- Responsible for gathering data and reports and creating, summarizing and researching reports
- Acts as information source for current department and others
- Schedules and coordinates meetings which may include travel and lodging
- Led fundraising and financial accounting for March of Dimes and Junior Achievement
- Logged and settled customer complaints
Education
Bachelor of Science - Biology
California Polytechnic University
CA08-2014
Skills
- Multitasking Abilities
- Cost Forecasting
- Organization
- Communication
- Earned Value Management
- Attention to Detail
- Project Management
- Risk Analysis
- Resource Planning
- Contract Administration
Websites
Languages
Chinese (Mandarin)
Limited Working
Timeline
Project Controls Analyst
Stantec Architecture Inc.
12.2022 - Current
Field Office Coordinator
BNBuilders
02.2022 - 12.2022
Support Assistant II
Gilbane Building Company
11.2019 - 02.2022
Executive Administrative Assistant
SMG Stone Company
11.2018 - 11.2019
Administrative Assistant II, Officer
Bank Of The West
09.2015 - 11.2018
Bachelor of Science - Biology
California Polytechnic University