Nicolette Schultz
Surprise,AZ
Summary
Organized and dependable candidate successful at managing multiple priorities with a positive attitude. Willingness to take on added responsibilities to meet team goals.
Overview
27
27
years of professional experience
Work History
Human Resources Analyst Intermediate
Arizona Department of Administration - Human Resources Division
07.2021 - Current
- Duties include onboarding and offboarding state employees, presenting the new employee orientation, HRIS data entry of all actions, review ASRS and PSPRS member status and entering PSPRS actions, process all I-9 verifications for new hires, manual entry of board members in HRIS and I9 verifications in Equifax, respond to agency and employee inquiries, including new hires
- FMLA coordinator for the Team C agencies in Shared Services
- Provide customer service to state agency HR questions and emails.
Executive Staff Assistant
Arizona Department of Administration - Benefit Services Division
01.2015 - 07.2021
- Duties include coordination and scheduling of meetings for Director, divisions personnel coordinator, oversee and assign staff HIPAA training, ordering of office supplies and maintain office equipment, meeting minutes, assists in the development of reports, various projects and employee recognition
- Maintained the organization chart for the division, provided back up coverage when needed for Benefits member services with phones and inquiries and assist the Wellness Program with the HIP program and email inquiries, work with vendors on yearly flu shot program, Purchasing and reconciliation, make travel arrangements and submit reimbursements, oversee staff ETE entries and division proxy
- Participated in the states Covid 19 response for state employees with purchasing supplies, and was able to assist another state agency (DES) with complaints and routing to the appropriate agency for a response during the Covid 19 state of emergency.
Administrative Assistant
Arizona Department of Administration - Benefit Services Division
01.2012 - 01.2015
- Duties include coordination and scheduling of meetings within the department and outside vendors, responsible for meeting minutes and collateral materials for the Benefit Planning and Medical Director Meetings, tracking of various projects including plan authorizations, vendor logs and open enrollment documents/communications for the Open Enrollment events, provide back-up coverage for other departments within ADOA and the Pre-Retirement seminars.
Administrative Assistant
Governor's Office of Constituent Services
06.2010 - 10.2012
- Duties including but not limited to; Assisting the Governor's constituents by providing excellent customer service to meet their needs or directing them to the proper agency for solutions, initiating agency actions when necessary, receptionist duties, route incoming calls, processing of incoming and outgoing mail, records management and data entry.
Medical Assistant
Multiple Employers
01.1997 - 12.2002
- Supported duties for diagnostic and technical treatment procedures, such as setting up and coordination of benefits and prior authorizations.
- Called and faxed pharmacies to submit prescriptions and refills.
- Scheduled appointments, registered patients, and distributed sample pharmaceuticals as prescribed.
Education
Early Childhood Development
Glendale Community College
Medical Assistant
Long Medical Institute
01.1989
Greenway High School
01.1985
Skills
- Data Entry
- I9 Management
- Temporary and Seasonal Employees
- Personnel Management
- Transfer Coordination
- Performance Appraisal
- Termination Documentation
- Work Complaint Handling
- New Hire Onboarding
- Human Resources Management Systems
Timeline
Human Resources Analyst Intermediate
Arizona Department of Administration - Human Resources Division
07.2021 - Current
Executive Staff Assistant
Arizona Department of Administration - Benefit Services Division
01.2015 - 07.2021
Administrative Assistant
Arizona Department of Administration - Benefit Services Division
01.2012 - 01.2015
Administrative Assistant
Governor's Office of Constituent Services
06.2010 - 10.2012
Medical Assistant
Multiple Employers
01.1997 - 12.2002
Early Childhood Development
Glendale Community College
Medical Assistant
Long Medical Institute
Greenway High School
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