NIMROD GITAU
Administrative / Document Controller
Doha,DA
Summary
Dynamic HR Administrator with a proven track record at NAFFCO Qatar, excelling in employee onboarding and performance metrics. Skilled in Oracle HRMS and data reporting, I enhance HR operations through effective communication and compliance with labor laws, ensuring seamless administrative support and strategic decision-making. Passionate about fostering a productive workplace culture.
Overview
3
3
years of professional experience
Work History
HR ADMINISTRATOR
NAFFCO QATAR
Doha
01.2024 - 01.2026
- Lead in preparation of employee letters such as Internal Job Movement Letter, warning letter, Experience Certificates and Employee Certificates and preparation of Yeary KPI's to help management make informed strategic decisions.
- Prepared, reviewed and ensured accuracy and professionalism of all formal HR communications-including reports, memos, and official letters-while strictly adhering to company policies and timelines.
- Coordinated with the PRO manager to process renewal requests for QID, Passports, Contracts and Health cards ensuring compliance with labor law.
- Updated overall employee database for new and existing employees in ORACLE HRMS ensuring updated employee records.
- Prepared new joiner documentation and ensured smooth onboarding of new employees.
- Managed confidential personnel files (contracts, performance reviews, disciplinary records) with strict access controls.
- Delivered high-level administrative support to the HR Director by preparing comprehensive organizational charts and quarterly KPI analysis transforming data into clear visual summaries that track employee productivity and ensure alignment with performance goals.
- Established and maintained a secure, cloud-based HR filing system (Oracle/Zylab) for efficient document retrieval by scanning, labeling and providing strict access controls to the concerned personnel.
- Attends the employees' queries by answering telephone calls and responding through emails in a professional manner.
- Procured and managed inventory of office supplies and resources to ensure seamless day today HR and administrative operations.
Document Controller
ARAB ENGINEERING BUREAU
01.2023 - 12.2023
- Managed and tracked technical submittals and drawings using SAP DMS, ensuring compliance with project specifications and client requirements.
- Coordinated document workflows between project teams, subcontractors and suppliers, ensuring timely distribution of the latest approved documents.
- Developed and maintained structured filing systems and control logs, improving document retrieval time.
- Ensured accurate registration, version control and secure storage of all project correspondence and technical documents.
- Scanning, encoding and generate excel files containing summarized information extracted from scanned and encoded documents. Organize documentation into structured formats for easy reference.
- Supported site administration by preparing registers, distributing controlled copies and maintaining clear document traceability throughout the project lifecycle.
- Receiving Estimation Job Requests, Quotations and Purchase Orders from various department for encoding, recording, updating prices and status monitoring.
- Monitor document requests and inquiries, promptly retrieving and providing requested documents as needed.
Education
Certificate -
Computerized Document Control And ACONEX
04-2025
Certificate -
Basic First AID
12-2024
DIPLOMA -
Civil Engineering
01.2022
Certificate -
Computer Applications And Programming
03-2018
Skills
- Administrative support
- Employee onboarding
- Employee performance metrics
- Labor laws compliance
- Metadata management
- Onboarding and employee management
- Recruitment and HR support
- Proficient in ERP systems (Oracle HRMS, SAP, and Aconex)
- Data extraction and reporting
- Scanning and encoding
- MS Office Suite (advanced Excel)
- Scheduling and coordination
- Metadata management
Languages
English
Qid No
30340400289
Personal Information
- Passport Number: AK1419759
- Visa Status: Residence Permit
Timeline
HR ADMINISTRATOR
NAFFCO QATAR
01.2024 - 01.2026
Document Controller
ARAB ENGINEERING BUREAU
01.2023 - 12.2023
Certificate -
Computerized Document Control And ACONEX
Certificate -
Basic First AID
DIPLOMA -
Civil Engineering
Certificate -
Computer Applications And Programming