Noelle Schmid
Executive Assistant/Office Manager
Los Gatos,CA
Summary
Driven, ethical and loyal Executive Assistant skilled at high-level administrative support to senior-level staff. Expertise in customer service, travel management, expense tracking and schedule coordination. Excellent communication and organizational skills, proven track record of maintaining efficient office operations. Highly dependable, ethical and reliable support specialist, works effectively with cross-functional teams. Proficient in Microsoft Office, Outlook, Zoom, Teams, Dopbox and Slack.
Overview
32
32
years of professional experience
4
4
years of post-secondary education
Work History
Office Manager
Allana Buick & Bers
Palo Alto, CA
11.2022 - Current
- Manage office operations, coordinate special projects, ongoing office renovations, manage schedules, source, and negotiate with vendors
- Established workflow processes, track employee and corporate licensing, memberships, certifications, create monthly expense reports and maintain office calendars
- Maintain confidentiality, manage employee issues, established positive employee relationships, and open lines of communication, manage corporate travel
- Order daily office lunch, manage front desk duties
- Oversee and maintain office inventory and fully stocked office kitchen
Executive Assistant
Acquity Realty, Inc
San Jose, CA
04.2019 - Current
- Manage office operations, maintain calendars, and banking
- Responsible for expense report process and managing vendor invoices
- Participate in weekly OAC meetings, distribute notes, follow up on actions cross-departments
- Maintain investor communications, personally respond to investor questions, maintained strict confidentiality
- Manage investor materials, distribute quarterly letters
- Maintain compliance with Weed Abatement requirements, process applications for building permits
- Plan, budget, execute meetings and events on and offsite
- Organized and coordinated conferences, weekly OAC meetings, distribute notes and follow up on actions items cross-departments
Executive Assistant
Bowman Capital Management, LLC
San Mateo, CA
03.1997 - 11.2000
- On call 24/7 for Managing Partner(s) and their family, for professional and personal requests, maintained strict confidentiality
- Managed executive calendars, arranged/coordinated complex, frequently changing travel schedules, (domestic and international, private, and commercial) business and personal
- Scheduled 1:1 investor meetings
- Screened, prioritized Partner calls, emails, and office mail
- Arranged daily office lunch, supported business and hospitality needs of corporate partners and staff during meetings, events, on and offsite
- Answered high volume of phone calls and email inquiries
Executive Assistant/IT Assistant
The 3DO Company
Redwood City, CA
04.1993 - 03.1997
- Executive assistant to CFO, SVP of 3DO Studios and VP of Marketing. Managed multiple executives, calendars, phones, email and maintained strict confidentiality
- Screened calls and emails and initiated actions to respond or direct messages for managers
- Booked travel, scheduled meetings, handled confidential information, screened interview candidates, new hire service set up
- Created filing system to improve document organization and management, processed internal/external purchase requisitions
- Sorted and distributed company mail/shipments
- Participated in implementing and maintaining new interactive online Meridian 59 game
- Interacted with vendors, contractors, and profession service personnel
- Set up in house cafeteria for daily breakfast and lunch service
Sales Associate
Apple Inc
Cupertino, CA
08.1991 - 04.1993
- Maintained knowledge of current technology, memory configurations, accessories and compatibility options, current sales, promotions
- Conducted orientation for new hires regarding annual benefit entitlements and restrictions
- Covered heavy phones, restocking, cleaning, and organizing merchandise
- Coordinated store move to new Apple campus at 1 Infinite Loop
- Solved customer challenges by offering relevant products and services
Education
High School Diploma -
Saratoga High School
Saratoga, CA 08.1984 - 06.1988
Skills
Office management
Relationship building
Administrative support
Maintaining confidentiality
Expense reporting
Schedule & calendar planning
Excellent multi-tasking ability
Executive travel
Timeline
Office Manager
Allana Buick & Bers
11.2022 - Current
Executive Assistant
Acquity Realty, Inc
04.2019 - Current
Executive Assistant
Bowman Capital Management, LLC
03.1997 - 11.2000
Executive Assistant/IT Assistant
The 3DO Company
04.1993 - 03.1997
Sales Associate
Apple Inc
08.1991 - 04.1993
High School Diploma -
Saratoga High School
08.1984 - 06.1988