Summary
Overview
Work History
Education
Skills
Timeline
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Noelle Schmid

Executive Assistant/Office Manager
Los Gatos,CA

Summary

Driven, ethical and loyal Executive Assistant skilled at high-level administrative support to senior-level staff. Expertise in customer service, travel management, expense tracking and schedule coordination. Excellent communication and organizational skills, proven track record of maintaining efficient office operations. Highly dependable, ethical and reliable support specialist, works effectively with cross-functional teams. Proficient in Microsoft Office, Outlook, Zoom, Teams, Dopbox and Slack.

Overview

32
32
years of professional experience
4
4
years of post-secondary education

Work History

Office Manager

Allana Buick & Bers
Palo Alto, CA
11.2022 - Current
  • Manage office operations, coordinate special projects, ongoing office renovations, manage schedules, source, and negotiate with vendors
  • Established workflow processes, track employee and corporate licensing, memberships, certifications, create monthly expense reports and maintain office calendars
  • Maintain confidentiality, manage employee issues, established positive employee relationships, and open lines of communication, manage corporate travel
  • Order daily office lunch, manage front desk duties
  • Oversee and maintain office inventory and fully stocked office kitchen

Executive Assistant

Acquity Realty, Inc
San Jose, CA
04.2019 - Current
  • Manage office operations, maintain calendars, and banking
  • Responsible for expense report process and managing vendor invoices
  • Participate in weekly OAC meetings, distribute notes, follow up on actions cross-departments
  • Maintain investor communications, personally respond to investor questions, maintained strict confidentiality
  • Manage investor materials, distribute quarterly letters
  • Maintain compliance with Weed Abatement requirements, process applications for building permits
  • Plan, budget, execute meetings and events on and offsite
  • Organized and coordinated conferences, weekly OAC meetings, distribute notes and follow up on actions items cross-departments

Executive Assistant

Bowman Capital Management, LLC
San Mateo, CA
03.1997 - 11.2000
  • On call 24/7 for Managing Partner(s) and their family, for professional and personal requests, maintained strict confidentiality
  • Managed executive calendars, arranged/coordinated complex, frequently changing travel schedules, (domestic and international, private, and commercial) business and personal
  • Scheduled 1:1 investor meetings
  • Screened, prioritized Partner calls, emails, and office mail
  • Arranged daily office lunch, supported business and hospitality needs of corporate partners and staff during meetings, events, on and offsite
  • Answered high volume of phone calls and email inquiries

Executive Assistant/IT Assistant

The 3DO Company
Redwood City, CA
04.1993 - 03.1997
  • Executive assistant to CFO, SVP of 3DO Studios and VP of Marketing. Managed multiple executives, calendars, phones, email and maintained strict confidentiality
  • Screened calls and emails and initiated actions to respond or direct messages for managers
  • Booked travel, scheduled meetings, handled confidential information, screened interview candidates, new hire service set up
  • Created filing system to improve document organization and management, processed internal/external purchase requisitions
  • Sorted and distributed company mail/shipments
  • Participated in implementing and maintaining new interactive online Meridian 59 game
  • Interacted with vendors, contractors, and profession service personnel
  • Set up in house cafeteria for daily breakfast and lunch service

Sales Associate

Apple Inc
Cupertino, CA
08.1991 - 04.1993
  • Maintained knowledge of current technology, memory configurations, accessories and compatibility options, current sales, promotions
  • Conducted orientation for new hires regarding annual benefit entitlements and restrictions
  • Covered heavy phones, restocking, cleaning, and organizing merchandise
  • Coordinated store move to new Apple campus at 1 Infinite Loop
  • Solved customer challenges by offering relevant products and services

Education

High School Diploma -

Saratoga High School
Saratoga, CA
08.1984 - 06.1988

Skills

    Office management

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Timeline

Office Manager

Allana Buick & Bers
11.2022 - Current

Executive Assistant

Acquity Realty, Inc
04.2019 - Current

Executive Assistant

Bowman Capital Management, LLC
03.1997 - 11.2000

Executive Assistant/IT Assistant

The 3DO Company
04.1993 - 03.1997

Sales Associate

Apple Inc
08.1991 - 04.1993

High School Diploma -

Saratoga High School
08.1984 - 06.1988
Noelle SchmidExecutive Assistant/Office Manager