Summary
Overview
Work History
Education
Skills
Timeline
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Olivia Gordon

New York,NY

Summary

Strategic Executive Assistant | Expert in Legal Documentation, Client Relations, and Operational Excellence with extensive experience supporting senior leadership, clients, and cross-functional teams. Skilled in contract drafting, Certificates of Insurance (COIs), vendor agreements, and compliance with legal standards. Proven ability to exercise discretion and judgment in high-pressure environments, while managing calendars, coordinating travel logistics (Deem), and facilitating client relationships. Strong background in legal research, documentation, and sales coordination with expertise across VMS platforms, background check systems, and CRM tools. Recognized for delivering white-glove service, ensuring client satisfaction, and directly supporting event leadership lines with complex schedules and projects.

Overview

3
3
years of professional experience

Work History

Consultant Onboarding Specialist

Tegria
03.2025 - Current
  • Provide white-glove service to clients by overseeing consultant onboarding and access management.
  • Onboard 30 consultants weekly, ensuring compliance and accuracy across HR, Sales, and Talent workflows.
  • Edit and design consultant resumes tailored to client roles, highlighting key qualifications.
  • Collaborate directly with clients and vendors, managing access requests and resolving issues efficiently.
  • Evaluated client needs and expectations, establishing clear goals for each consulting contract. Communicated with Sales, Delivery, and Talent teams to ensure we met and exceeded results before deadline.
  • Key Achievements: Reduced onboarding turnaround time by 20% and improved consultant placement success rates.

Research & Business Development

Tastelli
01.2025 - Current
  • Conduct in-depth research on clients, vendors, and media companies to support brand partnerships.
  • Assist with vendor vetting, pitching, negotiation, and long-term relationship management.
  • Draft research briefs and partnership proposals, contributing to strategic growth initiatives.
  • Key Achievements: Identified and vetted vendors that expanded Tastelli’s brand reach by 15%.

HR Coordinator

Nordic Consulting
12.2024 - 03.2025
  • Supported HR operations by processing background checks, onboarding documentation, and consultant compliance.
  • Coordinated schedules, interviews, and client-facing communications across multiple VMS platforms.
  • Ensured accuracy of consultant records, compliance with client-specific requirements, and timely reporting.
  • Key Achievements: Improved onboarding process accuracy by 25% through streamlined compliance workflows.

Event & Contracts Coordinator

Studio 525
01.2023 - 01.2024
  • Drafted and reviewed event space rental agreements, COIs, and client contracts in line with legal standards.
  • Maintained discretion and professionalism while supporting senior event leadership and high-profile clients.
  • Coordinated event logistics, vendor relations, and scheduling for large-scale productions.
  • Key Achievements: Secured and managed client contracts valued over $500K annually while ensuring full compliance.

Education

Bachelor of Arts - Visual Media Arts

Emerson College
Boston, MA
08-2021

Skills

  • Executive and Administrative Support Calendar Management Travel Coordination (Deem) Itinerary Planning
  • Contract Drafting and Negotiation Certificates of Insurance (COIs) Vendor Agreements Legal Compliance
  • Background Check Platforms (VerifiedFirst, eScreen, Checkr, ScoutLogic, Universal Background Screening)
  • VMS Systems (Fieldglass, SentryMD, Green Security, Lotus One) CRM & Reporting (Salesforce, NetSuite)
  • Client rapport
  • Work Planning and Prioritization
  • Time management
  • Best practices implementation
  • Legal Research & Documentation LexisNexis Westlaw
  • Client Relations and Stakeholder Management Risk Mitigation Document Review and Approval
  • Event and Meeting Logistics Sales Coordination Budget Oversight
  • Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) Google Workspace
  • Discretion, Confidentiality, and Professional Judgment

Timeline

Consultant Onboarding Specialist

Tegria
03.2025 - Current

Research & Business Development

Tastelli
01.2025 - Current

HR Coordinator

Nordic Consulting
12.2024 - 03.2025

Event & Contracts Coordinator

Studio 525
01.2023 - 01.2024

Bachelor of Arts - Visual Media Arts

Emerson College

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