Summary
Overview
Work History
Education
Skills
Languages
References
Timeline
Generic

Pamela Flores

Oxnard,USA

Summary

Highly organized and discreet Executive Assistant with 9+ years of experience supporting C-suite executives in fast-paced, high-stakes environments. Versed in cross-cultural business environments. Proven the ability to manage complex calendars, coordinate multi-time zone meetings, arrange international travel, and handle confidential matters with integrity Skilled at anticipating executive needs, and ensuring smooth day-to-day operations with professionalism and attention to detail. Fully bilingual in English and Spanish.

Overview

20
20
years of professional experience

Work History

Executive Assistant to the CFO & CHRO

Reiter Affiliated Companies
Oxnard, USA
05.2016 - Current
  • Provide executive-level support to CFO and CHRO, including confidential communications, strategic calendar management, meeting agendas.
  • Plan and coordinate cross-functional meetings, board presentations, and off-site conferences.
  • Lead logistics and preparation for Board of Directors materials via Boardvantage: setting permissions, linking content, and finalizing distribution.
  • Draft, submit, and reconcile complex expense reports using Concur for the US and Berryexpenses for Mexico.
  • Obtained signatures for all documents.
  • Notarize and coordinate the apostille process for international documents.
  • Maintain utmost confidentiality on sensitive business and personnel matters.

Administrative Assistant/Office Manager

Cabrillo Economic Development Corporation
Ventura, USA
03.2005 - 05.2016
  • Supported senior management through effective scheduling, correspondence, and office operations.
  • Responded to sensitive client and vendor inquiries with discretion and professionalism.
  • Managed inventory, procurement, and budget tracking for office supplies and equipment.
  • Maintained and organized records, health benefits reconciliation, and petty cash accounts.
  • Oversaw internal communications and facilitated staff coordination across departments.

Education

High School Diploma -

Santa Barbara Senior High School
Santa Barbara, CA
04.1999

Skills

  • Executive Calendar Management
  • International & Domestic Travel Coordination
  • Meeting Planning & Board Support
  • Expense Management
  • Boardvantage Expertise
  • Event Planning & Logistics
  • Written & Verbal Communication
  • Confidential Document Handling
  • Office Vendor Management
  • Calendar and Scheduling
  • Microsoft Office Suite
  • Notary

Languages

  • English, Native/ Bilingual
  • Spanish, Native/ Bilingual

References

References available upon request.

Timeline

Executive Assistant to the CFO & CHRO

Reiter Affiliated Companies
05.2016 - Current

Administrative Assistant/Office Manager

Cabrillo Economic Development Corporation
03.2005 - 05.2016

High School Diploma -

Santa Barbara Senior High School

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