Pamela Foster
Barre,Vermont
Summary
Personable,dedicated and efficient Administrative Assistant with successful experience in fast-paced office settings. Hardworking team player with expertise in completing various clerical tasks and offering staff support. Responsible, punctual and productive professional when working with little to no supervision. Organized and dependable candidate successful at managing multiple priorities with a positive attitude. Willingness to take on added responsibilities to meet team goals.
Overview
13
13
years of professional experience
Work History
Admin. Assist. to the Director of Support Services
Montpelier Roxbury School District
07.2021 - Current
- Tracked and maintained strong, accurate data of excess student costs and State placed students for state reports that generated reimbursement for specific students costs.
- Excel spreadsheets and individual folders for each student helped to store this information.
- Maintained all Special Education documents for years as required in Vermont.
- Tracked and maintained accurate Child Count data.
- Responsible for all invoices connected to Special Education student costs, ELL translation/interpreter costs, as well as IDEA-B, ARP AND ESSR monies.
- Created, maintained, and updated annual Letters of Agreement for Instructional Assistants, as well as tracking their student assignments and providing any necessary changes in compliance with their negotiated agreement.
- Created requisitions, data entry in Efinance, generated Purchase Orders, and placed orders for Special Educators and SEL staff.
- Excel Spreadsheets maintained a working record of expenses occurred in the Special Education budget, ELL, SEL, IDEA-B, ARP, and Special education in the Preschool program.
- Day to day general office duties such as answering the phone, greeting people, ...
Medicaid Clerk
Montpelier Roxbury School District
07.2021 - Current
- Provided quality clerical support through data entry, document management, and email correspondence.
- Maintained filing systems and organized documents for easy retrieval of information.
- Archived hard copy charts for the required 10 years per the State of Vermont.
- Monitored Special Educators in creating timely monthly logs, created appropriate forms for submission to the state, and submitted to the best of my ability the appropriate medicaid forms to generate revenue for the school district.
- Monthly visits with the State Medicaid representative for our district.
Administrative Assistant- PreK-5
Montpelier Roxbury School District
08.2013 - 06.2021
- Sorted and distributed office mail and recorded incoming shipments of purchases made for the school building and staff.
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
- Received and sorted incoming mail and packages to record, dispatch, or distribute to correct recipient.
- Restocked supplies and placed purchase orders to maintain adequate stock levels.
- Developed and updated spreadsheets to maintain an ongoing, up to date and accurate informational database in regards budgets for staff in the building.
- Executed record filing system to improve document organization and management.
- Developed strategies to streamline and improve office procedures.
- Processed Purchase orders accurately and within timeframes that meet the needs of the employees.
- Managed phone and email correspondence and handled incoming and outgoing mail and faxes.
- Managed filing system, entered data and completed other clerical tasks.
- Interacted with vendors, contractors and professional services personnel to receive orders, direct activities, and communicate instructions.
- Assisted coworkers and staff members with special tasks on a daily basis.
Education
Bachelor of Science - Therapeutic Recreation
Lyndon State College
Lyndonville, VT05-1983
Skills
- Customer service
- Data entry
- Computer skills
- Office administration
Timeline
Admin. Assist. to the Director of Support Services
Montpelier Roxbury School District
07.2021 - Current
Medicaid Clerk
Montpelier Roxbury School District
07.2021 - Current
Administrative Assistant- PreK-5
Montpelier Roxbury School District
08.2013 - 06.2021
Bachelor of Science - Therapeutic Recreation
Lyndon State College