SHIRLEY SIMS
Oldsmar,FL
Summary
Administrative operations specialist known for managing calendars, meetings, travel, supplies, invoices, and confidential records with care. Brings transferable experience across office management, real estate, advertising, and sales support, along with the organization and follow-through needed to support busy teams and daily business needs.
Overview
1
1
Language
1
1
Certification
33
33
years of professional experience
Work History
Office Manager / Admin Assist to VP
NV5 Geospatial, Inc
St. Petersburg, FL
05.2010 - Current
- Managed calendars, meetings, and travel plans across departments.
- Arranged conference rooms, catering, and client meeting logistics.
- Monitored office supplies, equipment, and vendor service requests to ensure optimal resource availability.
- Handled invoices, purchase orders, and expense reports.
- Assisted with new hire onboarding paperwork and employee records.
- Established and maintained company protocols to streamline daily operations and support a productive work environment.
- Coordinated logistics for company events to ensure smooth execution. including holiday parties, team building activities.
- Maintained confidential records relating to personnel matters.
- Organized special projects such as corporate events or marketing campaigns.
Administrative Assistant / Sales Assistant
Bright House Networks / AdSales Dept
St. Petersburg, FL
08.2006 - 04.2010
- Prepared insertion orders and ad schedules for sales representatives, ensuring alignment with client needs and timelines.
- Supported Bright House Networks AdSales team with client account coordination.
- Dispatched marketing kits to clients promptly.
- Developed comprehensive program catalog from all television networks, refreshing it weekly to maintain up-to-date information.
- Entered program schedules into Strata to ensure accurate scheduling and timely updates.
- Organized stockroom shelves, racks and bins according to store layout and product categories..
Personal Assistant to Broker
Re/Max Realtec / Full to Part-Time
Palm Harbor, FL
06.2006 - 10.2007
- Answered incoming calls and emails promptly while managing the executive's schedule accordingly.
- Coordinated errands and daily tasks, allowing the employer to prioritize critical responsibilities.
- Organized and confirmed appointments, eliminating scheduling conflicts and enhancing time management.
- Monitored personal and professional activities to ensure employer stayed on track with priority tasks and deadlines.
- Prepared listing packets, contracts, and transaction paperwork for real estate deals.
- Screened telephone calls and inquiries, directing them to the relevant personnel.
- Scanned documents into electronic format for storage in a secure database system.
Administrative Assistant / Maintenance Assistant
LSI Real Estate Services
Palm Harbor, FL
05.2005 - 05.2006
- Coordinated work orders and submitted routine and emergency maintenance requests to ensure prompt service.
- Documented repair issues and updated maintenance logs to maintain accurate records.
- Facilitated tenant and vendor communications through timely responses and follow-ups.
- Processed invoices for payment through accounting software applications.
Exec. Administrative Assistant to VP/ A/R
Olympia Computing Company
Olympia, WA
02.1994 - 05.2005
- Processed invoices for payment, ensuring timely and accurate financial transactions.
- Managed customer contact database, maintaining up-to-date and accessible information.
- Coordinated supply and equipment requests to streamline daily office operations.
- Entered data into office systems and verified document accuracy
- Answered phone calls and emails to provide information, resulting in effective business correspondence.
- Directed customer inquiries to appropriate department personnel.
- Answered questions from customers regarding products and services offered by the company.
- Coordinated mailings including sorting mail, preparing packages for shipping via courier service or postal service.
- Updated contact lists regularly when changes occur in employee status or contact information.
Skills
- Sales administration
- Accounts receivable and payable
- Expense management and invoicing
- Customer relations
- Contract administration
- Office supply management
- Issue resolution
- Real estate coordination
- Clerical support and office management
- Presentation development
- Data input and database management
- Sales order generation
- Program management
- Delinquent customer outreach
- Travel arrangement coordination
- Sales strategy development
- Microsoft Office proficiency
- Scheduling management
- Event planning
- Supply chain management
- Team collaboration
- Custom in-house Programs
- Advertising operations
- MLS software
- Scheduling
- Invoice processing
- Supplier management
- Travel management
- Office operations
- Client relations
- Inventory control
- Contract management
- Customer service
- Database administration
- Facility management
- Meeting planning
- Vendor engagement
- Administrative management
- Calendar scheduling
- Billing
- Data security
- Supply management
- Office administration
- Collections management
Languages
German
Native/ Bilingual
Certification
- notary
Timeline
Office Manager / Admin Assist to VP
NV5 Geospatial, Inc
05.2010 - Current
Administrative Assistant / Sales Assistant
Bright House Networks / AdSales Dept
08.2006 - 04.2010
Personal Assistant to Broker
Re/Max Realtec / Full to Part-Time
06.2006 - 10.2007
Administrative Assistant / Maintenance Assistant
LSI Real Estate Services
05.2005 - 05.2006
Exec. Administrative Assistant to VP/ A/R
Olympia Computing Company
02.1994 - 05.2005