Summary
Overview
Work History
Education
Skills
Certification
Languages
Timeline
Generic

Paola Fuertes

Ashburn,VA

Summary

Experienced Office Management and Administration Professional experienced optimizing productivity, efficiency and service quality across various environments. Highly dependable, ethical and reliable support specialist and leader that blends advanced organizational, technical and business acumen. Works effectively with cross-functional teams in ensuring operational and service excellence.

Overview

6
6
years of professional experience
1
1
Certification

Work History

Administrative Assistant

Greenway Enterprises, Inc.
06.2023 - Current
  • Managing and organizing office operations and procedures
  • Scheduling appointments, meetings, and travel arrangements for executives or team members
  • Providing general administrative support to team members and managers
  • Assisting with recruitment efforts, including posting job openings, and scheduling interviews
  • Conducting new employee orientations and onboarding processes
  • Maintaining employee records and ensuring compliance with HR policies and regulations
  • Coordinating training and development initiatives for employees
  • Managing accounts payable and accounts receivable processes
  • Assisting with payroll processing for 30-40 employees and ensuring accurate and timely payments
  • Maintain accurate project documentation, including contracts, change orders, correspondence, and meeting minutes.

Project Coordinator

Masonry Masters Inc.
08.2021 - 06.2023
  • Collaborate with project managers to develop project plans, timelines, and schedules
  • Create and maintain project documentation, including schedules, budgets, and resource allocation for over 20-30 projects.
  • Kept projects on schedule by managing deadlines and adjusting workflows.
  • Supervised multiple projects from project start through delivery by prioritizing needs and delegating assignments.
  • Enhanced team collaboration through regular meetings, fostering a positive work environment for increased productivity.
  • Liaised between departments to facilitate communication and keep appropriate parties updated on project developments.

Office Manager

HEMAX Construction Services & Landscaping, LLC
05.2018 - 07.2021
  • Overseeing and managing daily office operations
  • Supervising staff and delegating tasks as needed
  • Managing office budgets and expenses
  • Coordinating office maintenance, repairs, and renovations
  • Assisting with recruitment efforts, including posting job openings, and scheduling interviews
  • Conducting new employee orientations and onboarding processes
  • Maintaining employee records and ensuring compliance with HR policies and regulations
  • Coordinating training and development initiatives for employees
  • Managing accounts payable and accounts receivable processes
  • Reconciling bank statements and monitoring cash flow
  • Assisting with payroll processing for 20-30 employees and ensuring accurate and timely payments
  • Providing support during audits and preparing financial reports
  • Develop and implement project plans, including defining project scope, objectives, deliverables, and timelines
  • Allocate resources, including personnel, equipment, and materials, to ensure project requirements are met efficiently
  • Ensure projects comply with all relevant health, safety, and environmental regulations and standards
  • Maintain accurate project documentation, including contracts, change orders, correspondence, and meeting minutes
  • Research/submit permit requirements for construction projects in various jurisdictions, for example Loudoun, Fairfax, and Prince William County
  • Coordinate with utility companies to identify and mark underground utilities in project areas.

Education

Google Project Management Certificate - Project Management

Coursera
Ashburn, VA
10.2024

Bookkeping - Accounting Technology And Bookkeeping

Intuit Academy
Ashburn, VA
10.2024

Skills

  • Written & Verbal Communication
  • Organization
  • Time Management
  • Interpersonal Skills
  • Attention to detail
  • Problem-Solving
  • Adaptability
  • Recruitment
  • Employee Relation Management (ERM)
  • Accounts Payable and Receivable
  • Payroll Management
  • Microsoft Suites
  • OneDrive
  • Quickbooks
  • Viewpoint Vista, Teams and Spectrum
  • Buildertrend
  • SupplyPro
  • Bluebeam

Certification

  • Certified Notary Public
  • US Government Security Clearance
  • Bookkeeping and Tax Certification (In progress)

Languages

English
Native or Bilingual
Spanish
Native or Bilingual
French
Limited Working

Timeline

Administrative Assistant

Greenway Enterprises, Inc.
06.2023 - Current

Project Coordinator

Masonry Masters Inc.
08.2021 - 06.2023

Office Manager

HEMAX Construction Services & Landscaping, LLC
05.2018 - 07.2021

Google Project Management Certificate - Project Management

Coursera

Bookkeping - Accounting Technology And Bookkeeping

Intuit Academy

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Paola Fuertes