PATRICIA KUNJE
Germantown,Maryland
Summary
Executive Assistant skilled at offering high-level administrative support to senior-level staff for over 10 years. Expert in travel management, expense tracking and schedule coordination. Expertly assists executive team using exceptional communication and organizational skills and, successfully manages high-volume workloads in rapidly changing environments.
Overview
23
23
years of professional experience
Work History
Executive Assistant to the Ambassador
Embassy of the Republic of Malawi to the United States of America
2011.11 - Current
- Handles confidential and sensitive information with discretion and tact
- Serves as a liaison between departments to facilitate effective communication throughout the Embassy
- Manage Ambassador’s diary and program of appointments
- Support business and hospitality needs of corporate partners and staff during meetings and company events
- Prepare and edits presentations on behalf of executives for both internal meetings and external conferences.
- Assisting with office management and handling sensitive correspondence, i.e., Memos, letters, and reports Organize and maintain client database
- Make travel arrangements and bookings for diplomats and government officials
- Designed and maintain an electronic inventory of all Embassy office supplies
- Edit Monthly Reports to ensure they meet the requirements for forwarding to the Ministry of Foreign Affairs in Malawi
Secretary
Embassy of the Republic of Malawi to the United States of America
2007.10 - 2011.10
- Assisted in establishing local staff conditions of employment and contract upon submission to Ministry of Foreign Affairs in Malawi by incorporating USA and Malawi labor laws, mitigating potential conflicts between Embassy and local employees, and preventing lawsuits
- Assisted Consular Office with data entry from visa and passports application forms
- Drafted agendas, recorded minutes and generated documents to facilitate meetings
- Reviewed data before submission to Malawi Immigration Office in Malawi
- Transcribed and organized information to assist in preparing speeches and presentations.
- Established Malawian Diaspora database to facilitate communication between the Embassy and Malawians living in the USA
- Led a team Cost-saving initiative that resulted saving of more than $3000 per month for the Embassy
- Assisted in event planning and execution for company functions such as conferences, workshops, or social gatherings.
- Assisted in designing in-house tourism and general Malawi information brochures for students and tourists
- Restructured the tracking of visa and passport applications, resulting in reduced process time and faster generation of monthly reports by Consular Officer
- Performed all secretarial duties including typing, filing, preparing agendas for meetings, directives, confidential reports and unit activities; arranged appointments and meetings and maintained the office filing system.
- Volunteered to help with special projects of varying degrees of complexity, i.e. fundraising event and cultural showcase events
Administrator
Mphizi Consulting Engineers, Malawi
2001.02 - 2007.09
- Assisted in developing and implementing HIV/AIDS workplace policy
- Assisted in developing new filing reference numbers that corresponded with filed documents, to minimize errors and duplication of file reference numbers
- Maintained accurate documentation of company policies and procedures for easy reference by all employees
- Prepared wages and salaries for junior staff
- Coordinated office logistics, supervision of junior staff (Drivers and Office Assistants)
- Assisted in preparation of monthly progress reports
- Coordinated company events and meetings to foster teamwork and boost employee morale.
- Facilitated cross-departmental collaboration, resulting in increased efficiency and timely project completion
- Assisted in preparing contract awarding tenders to contractors for roads and bridge construction and maintenance
- Developed comprehensive training programs for new hires, ensuring they were equipped with the necessary skills to succeed in their roles
Education
Master of Arts - Global Affairs And Management
Thunderbird School of Global Management
Washington, DC12.2024
Bachelor of Arts - Human Resources Management
University of Maryland Global Campus
Adelphia, MD12.2015
Certificate in Secretarial Management and Office Etiquette -
Staff Development Institute (Mpemba, Malawi)
Associates Degree in Human Resource Management -
Institute of Administration And Commerce (IAC of South Africa)
Masters in Healthcare Informatics and Data Analytics -
George Mason University
05.2026
Skills
- Communication and organizational skills
- Data management
- Calendar and Scheduling Software
- Project Planning
- Human Resources Management Software
- Payroll Processing
Community Service
- Malawi Washington Foundation- NGO, Board Secretary, 2011, Present
- New York Avenue Men’s Shelter, Volunteer, 04/01/15, 2019
- St Patrick’s Church, Volunteer
Timeline
Executive Assistant to the Ambassador
Embassy of the Republic of Malawi to the United States of America
2011.11 - Current
Secretary
Embassy of the Republic of Malawi to the United States of America
2007.10 - 2011.10
Administrator
Mphizi Consulting Engineers, Malawi
2001.02 - 2007.09
Master of Arts - Global Affairs And Management
Thunderbird School of Global Management
Bachelor of Arts - Human Resources Management
University of Maryland Global Campus
Certificate in Secretarial Management and Office Etiquette -
Staff Development Institute (Mpemba, Malawi)
Associates Degree in Human Resource Management -
Institute of Administration And Commerce (IAC of South Africa)
Masters in Healthcare Informatics and Data Analytics -
George Mason University
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