Patricia Manning Amado
Stafford,VA
Summary
Experienced with financial analysis, budgeting, and forecasting. Utilizes data-driven methodologies to support financial decisions and enhance budget efficiency. Track record of leveraging analytical skills and strategic thinking to drive financial success.
Overview
23
23
years of professional experience
Work History
Program Element Manager (PEM)
Defense Health Agency
12.2022 - Current
- Assist in the development of and influences policy and oversees the execution of the Military Health System Planning, Programming, Budgeting, and Execution Tool (MP2BET)
- Advise the Division Chief on all matters of the development of program options
- Assists coordination and inputs for Zero Based Transactions (ZBTs), Program Change Transactions (PCTs) in MP2BET
- Provide Technical assistance, guidance, and training to MP2BET functional users, ensuring user interface knowledge and updated/process improvement initiatives
Financial Management Analyst
Bureau of Medicine and Surgery HQ (BUMED)
09.2016 - 12.2022
- Provide direct support to the Comptroller to develop and execute the BUMED HQ operating Budget
- Serves as Financial Management Analyst/Team Lead
- Functional point of contact for day-to-day budget/financial issues
- Responsible for budget formulation and execution for all O&M dollars at the Headquarters level
- Validate planned and actual funding allocations for assigned programs to ensure funding is within control at the Budget Activity Group (BAG) and Program Element (PE)/Line-item levels
- Complete and submit all assigned budget exhibits data calls within established deadlines
- Compile directorate annual spend plan for entry into the Budget Analysis Evaluation Reporting System (BAERS), Standard Accounting and Reporting System (STARS)
- Analyze, collect, compile, review and prioritize funding requirement inputs from assigned HQ codes
- Oversee all aspects of project funding and execution
- Prepare funding and administrative documents necessary for execution of current and prior year funding
- Financial Systems utilized include, Budget Analysis Evaluation Reporting System (BAERS), Funds Administration and Standardized Document Automation System (FASTDATA), Standard Accounting and reporting System (STARS), General Fund Enterprise Business System (GFEBS), Navy Enterprise Resource Planning (ERP)
- Process various funding documents in FASTDATA such as Request for contractual Procurement RC 2276, RC 2276A, Project Order/Order for Work and Services WR, NAVCOMPT 2275, Military Interdepartmental Purchase Request MIPR DD Forms 448, SF 182, DD1351, credit card documents and SF1164
- Review Status of Funds report; monitor/resolve suspense and exception items for assigned OPTAR
- Ensure documents and funds usages are complying and did not violate the Anti-deficiency Act (ADA)
- Works closely with several contracting officer’s representatives (CORs) to track the progress of contract packages and contract award and notify management of any issues identified within the program and develop a corrective action plan
- Monitor and track commitment transactions, obligations, and expenditures for mission support function throughout the execution phase of the command's annual budget
- Independently analyze a variety of accounting reports to identify imbalance and problematic disbursements among program areas
- Ensure funding document transactions are compliant with audit readiness policies and directives for all assessable units such as contract administration, and consumable, reimbursable work, and travel
- Review and research accounting discrepancies from STARS-FL and initiate a correction action plan notifying managers and the Comptroller of changes as required
- Advise on matters related to formulation, compilation, and development of justification of budget estimates for assigned activities missions, functions, and operations
- Research and validate purchase request to ensure legitimacy according to appropriation law, regulations, and policies to determine adequate funds available
- Verify the legality of credit card purchases and supply/equipment acquisitions
- Any discrepancies are documented, and recommendations are made to management for further review/action.
Budget Analyst
Edwards AFB
07.2009 - 09.2016
- Serves as the functional point of contact for day-to-day budget/financial issues
- Works with budget office counterparts to obtain, monitor, and track organization's funds
- Works closely with supervisors/ managers and/or project managers in utilization of resources, resolving problems, and determining funding/resource requirements
- Provide reports and analysis of obligations, expenditures, and other fiscal data and makes recommended adjustments, such as redistribution of funds, in response to changes in programs, and/or funds availability
- Lead briefings with Program Managers on Direct Budget Authority (DBA) and Reimbursable Budget Authority (RBA) budgetary matters identifying the requirements for the current, mid-year, and end year; meet monthly to review spend plan, daily cost, expenses, and unfunded requirements
- Prepare the Financial Plan, Program Objective Memorandum (POM) and CARA reviews to identify the funded and unfunded requirements for the beginning, mid-year, and end of year program budgets
- Develop consolidated budget, review, and draft statements for justifying funding requests
- Review budget submissions for compliance with rules, regulations, and procedures
- Review, research, and analyzed financial data/reports for over/under obligations and erroneous postings
- Make recommendations for transfer of funds between accounts under the same appropriation or allotment when funds are needed to cover increases in obligations or when expenditures fall below established limits
- Monitor year-end closing to ensure proper and full use of funds
- Organization points of contact and liaison with personnel for all Defense Travel System, finance, and Government Travel Card (GTC) related issues
- Provide guidance and assistance concerning travel management policies and procedures
- Approving Official (AO) of 4 accounts for the Government Purchase Card program (GPC.)
- Works closely with contracting personnel ensuring purchasing requirements are met.
Budget Analyst
Edwards AFB
06.2006 - 07.2009
- Prepare and brief financial status reports to squadron chief monthly based on detailed knowledge and analysis performed utilizing data compiled from the multiple data sources
- Collaborated with the squadron chief providing expert recommendations on budget distribution, execution, and potential reallocation of resources
- Develop monthly obligation and expenditure forecasts utilizing historical data knowledge of organizational requirements
- Works closely with Government Purchase Cardholder (GPC) to ensure monthly bills are reconciled in the Access Online Bank System
- Researched and validate purchase request to ensure legitimacy according to appropriation law, regulations, and policies to determine adequate funds available
- Verify the legality of credit card purchases and supply/equipment acquisitions
- Any discrepancies are documented, and recommendations are made to management for further review/action
- Maintain, reconciled and closed account transactions
- Analyzed transaction problems involving funding discrepancies, validity, and corrections
- Prepared reports to track and resolve inconsistencies of delinquent accounts
- Provide direct customer services to Defense Finance & Accounting Service (DFAS), wing and tenant personnel
- Certified propriety/availability of appropriated funds for anticipated wing/tenant requirements
- Processed base variable changes in Document Tracking Management System (DTMS)
- Provide professional, financial, analytical, technical, and policy/program expertise in areas of reimbursements, resources management, and data collection of information systems
- Gathered, evaluated, and maintained financial data determining fiscal and service impacts
- Perform audits, compiled and extrapolated data for report disseminating to Defense Finance & Accounting Service (DFAS) for the Air Force funding process
- Responsible for receiving, reviewing, correcting, and processing 1080 monthly billing within one week of receipt of all pertinent data (addresses, FSR/Funds Summary Records and PSR/Program Summary Records).
Budget Technician
Edwards AFB
07.2002 - 06.2006
- Analyze, validate, and maintain manual and automated documentation for various computerized accounting systems
- Process transactions involving multiple appropriations, including Operation and Maintenance, Military Personnel, Military Construction, and Other Air Force Procurement
- Receive various commitment and obligation documents, including purchase requests, purchase orders, contracts, receiving reports, travel orders for certification against appropriated funds and manages them through all stages of accounting
- Verify and validate commitments, obligations, and all supporting documents as mandated by the Tri-Annual Review
- Establish accounting addresses and enter annual and quarterly fund targets into the General Accounting and Finance System (GAFS)
- Monitor and review program budgets and credit card accounts to ensure accounts are committed, obligated, expensed, and balanced according to spend plan
- Establish fund targets into the Standard Base Supply System (SBSS) and web-based systems
- Reconcile research and clear rejects as a result of materiel, fuels, and purchase card interfaces
- Verify the availability of funds
- Estimate cost of travel and validate proper fund citation on orders and other documents
- Prepare and monitor reimbursements to ensure closure to related actions in accordance with applicable guidance
- Processes rejects by preparing and posting applicable journal vouchers or submitting SF1081s or AF1543s to appropriately adjust MAFR
- Perform customer service by answering a variety of complex inquiries for commercial vendors, and travelers
- Review and audit invoices and travel claims and complies with internal control review for erroneous and fraudulent claims
- Verify AF4009s and establish commitment within the accounts payable system
- Process and audit Journal Vouchers (JVs), correcting the appropriate accounting data elements
- Ensure all rejects are reconciled and posted using various financial management reports
- Accomplish MAFR for travel utilizing multiple systems and reconciles rejects with Defense Finance & Accounting Service (DFAS)
- Maintain recurring end of month reports such as the Operating Budget Ledger (OBL), the Address Directory, the Database Transfer (DBT), Selective Transaction History and Outstanding Travel Orders Report
Skills
- Customer service
- Financial management
- Documentation and reporting
- Strategic Planning Expertise
- Decision-making
- Verbal and written communication
- Budget control
Affiliations
- American Society of Military Comptrollers
Timeline
Program Element Manager (PEM)
Defense Health Agency
12.2022 - Current
Financial Management Analyst
Bureau of Medicine and Surgery HQ (BUMED)
09.2016 - 12.2022
Budget Analyst
Edwards AFB
07.2009 - 09.2016
Budget Analyst
Edwards AFB
06.2006 - 07.2009
Budget Technician
Edwards AFB
07.2002 - 06.2006
Similar Profiles
Alexis RigheroAlexis Righero
Lead HR Specialist at Civilian Human Resources Agency - Defense Health Agency (DHA)Lead HR Specialist at Civilian Human Resources Agency - Defense Health Agency (DHA)
Katherine McGeoughKatherine McGeough
Human Resources Associate at Department of Defense, Defense Health AgencyHuman Resources Associate at Department of Defense, Defense Health Agency
Yolanda R. Mose'Yolanda R. Mose'
Clinical Training Program Operations Manager at Department of Defense, Defense Health Agency (DHA), J7/Education & Training DirectorateClinical Training Program Operations Manager at Department of Defense, Defense Health Agency (DHA), J7/Education & Training Directorate
Deborah BaileyDeborah Bailey
Licensed Practical Nurse (LPN) at Department of Defense – Defense Health AgencyLicensed Practical Nurse (LPN) at Department of Defense – Defense Health Agency
Anabelle BennettAnabelle Bennett
Call Taker at LifeCareCall Taker at LifeCare