Paula A. White-Arcovio
Elmira,New York
Summary
Enthusiastic Payroll Consultant with 20+ years of experience specializing in UKG Pro and ADP Workforce Now. Demonstrates proficiency in payroll data integrity, client relations, and problem-solving, ensuring accurate financial reporting and streamlined payroll processes. Committed to enhancing operational efficiency and delivering precise payroll solutions.
Overview
16
16
years of professional experience
1
1
Certification
Work History
Payroll Consultant
Archer Systems, LLC - Robert Half
2024.01 - 2024.06
- Assisted with UKG Pro Payroll for 240 employees, ensuring accurate hourly and salary payrolls.
- Processed bonus and severance payouts following UKG best practices.
- Generated and reconciled payroll reports, coordinating with management and finance departments.
- Handled employee queries and maintenance in UKG Pro, including direct deposits and new hires.
- Uploaded FSA & HSA reconciliations to third-party vendors, ensuring data accuracy.
- Streamlined UKG Pro payroll processes, enhancing accuracy and efficiency.
- Ensured timely payroll for 240 employees, both hourly and salaried, boosting satisfaction.
- Analyzed and reconciled payroll data, ensuring accurate financial reporting.
- Addressed employee payroll inquiries, improving communication and trust.
- Optimized payroll operations using UKG best practices, setting a standard for future processes.
- Improved payroll delivery timelines, ensuring 100% on-time payment.
Sr Solution Consultant
UKG, Inc.
2022.06 - 2023.07
- Configured, processed, and trained clients on the UKG Workforce Management Profile Auto-Assignments (formerly UltiPro and Kronos Dimensions) which is a process that minimizes data entry time by setting up rules and value sets to automatically populate employee information for consistency from UKG Pro to UKG Dimensions, updating the systems as needed.
- Assisted colleagues and assigned projects on anything UKG Pro related.
- Started training for the UKG Workforce Dimensions platform (formerly Kronos Dimensions) which is a time management system under UTime.
Independent UKG Pro Consultant | Payroll Manager
Vital Farms, Inc
2021.11 - 2022.06
- Two pay groups, each having their own FEIN, combined payrolls of approximately 325 employees, with dollar volume $29.1 Mil.
- Reviewed time records for employees to verify accuracy of information.
- Performed calculations in overtime, vacation, and sick hours to provide accurate employee data.
- Uploaded time records into UKG Pro and made adjustments as needed.
- Investigated payroll variances and employee claims.
- Reviewed payroll vs vendor payments for accuracy and compliance.
- Processed RSU, NSO & ISO transactions.
- Set up year-end processes; pay calendars, start and stop dates etc,.
- Trained consulting associate on payroll processing, time import tools and validations, pending pays, direct deposit set, instant checks and off-cycles, reversals of direct deposits and voiding of live checks, garnishments, and any other payroll related components per the client request.
- Reviewed UKG Pro processed with client to ensure they are using best practices.
- Ensure tax set up for multi-state | local tax jurisdictions for new locations.
- Delivered exceptionally high level of professionalism and support to Vital Farms, Inc, upholding company's commitment to service; to include client calls and email etiquette.
Independent UKG Pro Consultant | UKG Pro Launch System Consultant
Spencer Thomas Group
2021.09 - 2021.11
- Delivered outstanding service to clients to maintain and extend relationships for future business opportunities.
- Took detailed notes and kept records of program and performance progress, education initiatives and leadership.
- Collected, arranged, and configured HR and PR information into UKG Pro system.
- Consulted with customers, management, and sales team to better understand customer needs and recommend appropriate solutions.
- Updated stakeholders on key milestones for projects.
Implementation Consultant
Jubilant, LLC
2020.06 - 2021.08
- Certified in UKG (Ultimate Kronos Group); (Ulti-Pro) Core/HR/Payroll.
- Team member of Managed Services | Support Services.
- Coached, mentored, and developed clients by teaching best practices, overview of, and protocols to reduce discrepancies, in the UKG Payroll System.
- Reviewed and trained client on UKG Reports.
- Set up of payroll calendars, start and stop dates.
- Trained UKG processes with clients on payroll processing, time import tools and validations, pending pays, direct deposit set up, instant checks & off-cycles, reversals of direct deposits and voiding of live checks, garnishments, and any other payroll related components per client request.
- Implemented deduction and earning configurations.
- Trained UKG processes with clients on new hires, PTO plans, Benefit interfaces.
- Provided structure on General Ledger and multi-state | local tax jurisdictions.
- Delivered exceptionally high level of professionalism and support to each client, upholding company's commitment to service; to include client calls and email etiquette.
Payroll / Accounting Manager
Kennedy Valve / McWane Inc
2018.08 - 2020.06
- Implement, maintain, and review payroll processing systems to ensure timely and accurate processing of payroll transactions including salaries understanding of job codes, benefits, taxes, garnishments, safety shoes, uniform, other deductions, PTO plans, Union Vacation Payouts.
- Responsible for a $20 million dollar per year payroll averaging approximately 350 employees to include maintaining hourly payroll for 2 separate union workforces to include their salary workforce using UKG (Ulti-Pro) Payroll Service.
- Troubleshooting and problem-solving employee and supervisor timecard issues and errors within time and attendance.
- Collaborated with vendor (Mosaic) to enhance employees and supervisor experience with the payroll time & attendance systems.
- Maintained configurable tables in the payroll system for job codes and pay rates for both unions.
- Reconcile all payroll-related journal entries on a weekly and bi-weekly basis, as needed.
- Month end accrual entries, utilizing the AX System.
- Report analysis and distribution of hourly payroll tracking departmental hours, dollars, and overtime.
- Processing 401K to vendor (Fidelity), reconciliations, yearly true-ups, deferrals, and loan deductions.
- Resolves payroll discrepancies with a 24-hour turnaround time if not sooner.
- Contributes to team efforts with continuous training of UKG (Ulti-Pro), payroll system utilized.
Sr Payroll Specialist / Payroll Supervisor
CAF USA, Inc
2013.02 - 2018.05
- Managed centralized payroll team and controls all tasks necessary to accomplish multiple standalone payrolls for CAF USA's 600 hourly and salary employees, expatriate payroll, strategic staffing, vendor's payroll, and geo-separated DC headquarters.
- Continually optimized $35 million dollar payroll budget while tracking expenditure rates, to include departmental hours, absenteeism, overtime, insurance, mandated federal and state withholdings.
- Prepared excel spreadsheets, schedules, exhibits, summaries, and metrics via payroll and production Enterprise Resource Planning (ERP) reconciliations for various internal and external customers through complex data manipulation within ADP and BAAN.
- Project manager for implementation of ADP Payroll modules.
- Formulated system requests recommendations.
- Closely monitoring anticipated post-implementation results for accuracy and applicability.
- Responsible Payroll and HR staff training and updating of procedural methodology.
- Responsible for monthly KPI quantifiable indicators reflective of CAF USA organizational goals and for ensuring steadfast foresight in maintaining cost and efficiency within payroll processes.
- Maintained a 98 percent error free payroll function while remedying rare payroll errors within 12 to 24 hours of notification.
Payroll Supervisor
Schweizer-Sikorsky Aircraft
2008.10 - 2013.03
- Monitor ADP Payroll | SAP generated timecards for up to 900 hourly employees located within three New York State based plants to ensure total compliance with contractual union obligations relevant to shift and days worked.
- Identify and input corrective data.
- Collaborate with administrative plant personnel to address issues regarding workforce budget and allocation of job costs.
- Perform weekly reconciliations of ADP | SAP records and payroll register working closely with outsourced payroll processor.
- Ensure timely submission of 3rd party pay paperwork.
- Experienced with 500 bi-monthly salaried payrolls with responsibility for both exempt and non-exempt personnel.
Education
Diploma - Business Administration / Accounting
Elmira Business Institute
Elmira, NY02.1989
Skills
- UKG Pro
- ADP Workforce Now
- Payroll Management
- Payroll Compliance
- Payroll Processing
- Payroll Fundamentals
- Payroll Reporting
- Issue Resolution
- Data Analysis
- Data Integrity
- Attention to Detail
- Confidentiality and Security
- Year-End Payroll Processes
- General Ledger
Certification
Certified Implementation Partner, HR/Payroll USA, 10/01/20, 10/31/22 UKG (Ulti-Pro)
Timeline
Payroll Consultant
Archer Systems, LLC - Robert Half
2024.01 - 2024.06
Sr Solution Consultant
UKG, Inc.
2022.06 - 2023.07
Independent UKG Pro Consultant | Payroll Manager
Vital Farms, Inc
2021.11 - 2022.06
Independent UKG Pro Consultant | UKG Pro Launch System Consultant
Spencer Thomas Group
2021.09 - 2021.11
Implementation Consultant
Jubilant, LLC
2020.06 - 2021.08
Payroll / Accounting Manager
Kennedy Valve / McWane Inc
2018.08 - 2020.06
Sr Payroll Specialist / Payroll Supervisor
CAF USA, Inc
2013.02 - 2018.05
Payroll Supervisor
Schweizer-Sikorsky Aircraft
2008.10 - 2013.03
Diploma - Business Administration / Accounting
Elmira Business Institute
Certified Implementation Partner, HR/Payroll USA, 10/01/20, 10/31/22 UKG (Ulti-Pro)
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