Paulina Osik-Malarczyk
Oradell
Summary
Professional financial specialist with robust experience in managing accounts and financial records. Demonstrates strong ability to collaborate within teams and adapt to changing business needs while consistently achieving results. Skilled in accounts payable/receivable, financial reporting, and reconciliation. Known for reliability, efficiency, and strategic problem-solving in financial operations.
Overview
10
10
years of professional experience
1
1
Certification
Work History
Bookkeeper - remote
Construction Company
New Rochelle, NY
10.2023 - Current
- Track and allocate all project-related costs, including materials, labor, equipment, and permits, to the correct job / 1099 contractors / Notarize documents
- Monitor accounts receivable, track retainage, and follow up on outstanding client payments to maintain healthy cash flow
- Process vendor invoices, subcontractor pay and purchase orders accurately
- Process bi-weekly payroll handling complex calculations.
- Reconcile bank and credit card statements on a monthly basis.
- Maintain tax compliance, including state/local sales and use tax filings.
Bookkeeper - remote
Landscaping Company
Hillsdale, NJ
02.2023 - Current
- Track and allocate all project-related costs, including materials, labor, equipment, and permits, to the correct job / 1099 contractors / AIA Documents and LW - prepare and notarize
- Monitor accounts receivable, track retainage, and follow up on outstanding client payments to maintain healthy cash flow
- Process vendor invoices, subcontractor pay and purchase orders accurately
- Process bi-weekly payroll handling complex calculations.
- Reconcile bank and credit card statements on a monthly basis.
- Maintain tax compliance, including state/local sales and use tax filings , audits.
Bookkeeper - remote
Tockky Acuvave LLC
Oradell, NJ
02.2022 - 02.2025
- AP / AR / Reconciliation
- Track expenses for specific projects / 1099 contractors COIs
- Financial reports
- Works directly with CPA
Bookkeeper - remote
Blau Madera Inc
Jersey City, NJ
10.2021 - 02.2024
- AP / AR / Reconciliation
- Track expenses for specific projects
- AIA Documents and LW - Prepare and notarize
- COIs
- Financial reports
- Work directly with CPA
Staff Accountant - full time
Bestmark National LLC
Livington, NJ
05.2016 - 09.2020
- QuickBooks Desktop
- AP / AR / Reconciliation
- Track expenses for specific projects - work directly with Project Managers
- AIA Documents and LW - prepare and notarize
- Payroll - 70 employees (ADP and Trinet)
- Financial reports
- Work directly with CPA
- Assist with audits
Education
Production Engineer -
Warsaw University of Life Sciences
Warsaw, Poland06-2012
Certificate - Profile - Management Academy
Collegium Civitas in Warsaw
Warsaw, Poland09-2012
Skills
- QBO Pro-advisor
- QuickBooks Desktop
- Notary Public
- Windows / Mac
- Excel / Word
- Mondaycom / Billcom / Asana
- AIA Documents / Lien Waivers
- Month-end and year-end processing
Certification
- Certified QuickBooks Online Pro-Advisor
Languages
Polish - Native
English - Advanced
Timeline
Bookkeeper - remote
Construction Company
10.2023 - Current
Bookkeeper - remote
Landscaping Company
02.2023 - Current
Bookkeeper - remote
Tockky Acuvave LLC
02.2022 - 02.2025
Bookkeeper - remote
Blau Madera Inc
10.2021 - 02.2024
Staff Accountant - full time
Bestmark National LLC
05.2016 - 09.2020
Production Engineer -
Warsaw University of Life Sciences
Certificate - Profile - Management Academy
Collegium Civitas in Warsaw