Pauline Whalen
Phoenix,AZ
Summary
Detail-oriented Administrative Professional specializing in executive calendar management and service invoicing. Provides strong clerical and operational support in high-volume environments. Manages office supplies and project needs efficiently while executing diverse daily tasks with minimal oversight.
Overview
11
11
years of professional experience
Work History
Plant Administrative Assistant
Atkore
Phoenix, AZ
09.2022 - Current
- Provide administrative support to Plant Manager and department heads
- Maintain documentation for Accounts Payable workflows
- Processed service invoices and organized receivers to ensure accurate documentation and timely payments
- Reconcile GL accounts and prepare CRI invoices using ARC systems
- Assist with Fixed Assets and Depreciation reconciliations
- Support SIOP planning and RSC performance tracking
- Maintained GEMBA Board and contributed to PPA reporting to support continuous improvement initiatives
- Present delivery metrics during monthly town halls
- Facilitated communication between HR and employees to clarify policy updates and coordinate town hall logistics
- Apply Smartsheet in Lean Transformation initiatives
Administrative Assistant
Cornerstone Advisors
Scottsdale, AZ
01.2022 - 08.2022
- Supported executives with scheduling, reporting, and event planning
- Coordinated meetings with partners and staff to ensure alignment and collaboration
- Managed staff records and facilitated internal correspondence to streamline communication
- Conducted background research and handled confidential information
Clinical Administrative Assistant
Community Health Alliance
Reno, NV
07.2017 - 09.2021
- Managed calendar for Chief Medical and Dental Officers to ensure efficient scheduling
- Coordinated evaluations, chart audits, and training compliance to maintain regulatory standards
- Prepared reports, charts, and presentations for leadership
- Documented leadership meetings and distributed minutes to keep team informed
- Managed confidential information securely
Administrative Assistant
Hanger
Kearny Mesa, CA
09.2014 - 07.2017
- Provided executive-level support including scheduling and reporting
- Managed daily correspondence with clients and team members, ensuring accurate and up-to-date records
- Maintained databases and coordinated event planning activities to enhance organizational efficiency
Education
Bachelor of Science - Business
University of Redlands School of Business
Redlands, CAAssociate of Science - Accounting & Finance
South Lake Tahoe Community College
South Lake Tahoe, CAHigh School Diploma -
Big Bear Lake High School
Big Bear Lake, CASkills
- Executive calendar management
- Microsoft Excel proficiency
- Document and records management
- Service invoicing and accounts payable
- Meeting scheduling and coordination
- Report preparation and analysis
- Office administration skills
- Compliance tracking expertise
- Event coordination and planning
- Effective communication skills
- Problem-solving abilities
- Attention to detail
- Team collaboration techniques
- Time management strategies
- Confidential information handling
- Senior leadership support functions
- Time and labor control systems
- Inventory management systems
- Check processing expertise
- Presentation design skills
- Research capabilities
- Schedule management proficiency
- AS/400 knowledge
- Account management strategies
- Multi-tasking abilities
- Administrative process improvement
- Spreadsheet development skills
- Meeting and event coordination expertise
Websites
Timeline
Plant Administrative Assistant
Atkore
09.2022 - Current
Administrative Assistant
Cornerstone Advisors
01.2022 - 08.2022
Clinical Administrative Assistant
Community Health Alliance
07.2017 - 09.2021
Administrative Assistant
Hanger
09.2014 - 07.2017
Bachelor of Science - Business
University of Redlands School of Business
Associate of Science - Accounting & Finance
South Lake Tahoe Community College
High School Diploma -
Big Bear Lake High School