Paul Mark Arenas
Thunder Bay,Ontario
Summary
Dynamic and accomplished Project Coordinator and Senior Document Controller with over 15 years of experience in organizing, maintaining, and safeguarding sensitive information. Recognized for a detail-oriented approach and a proven ability to manage and secure data in strict compliance with industry standards and regulations. Committed to leveraging technical expertise and a passion for technology to drive success in a forward-thinking, innovative environment. Proactive problem-solver dedicated to enhancing operational efficiency and supporting organizational goals.
Overview
17
17
years of professional experience
Work History
Project Coordinator
Ellison Corporation
Thunder Bay
05.2024 - Current
- Manage and coordinate RFIs, submittals, shop drawings, and change orders, ensuring accuracy, completeness, and timely processing
- Maintain and track document control systems and logs, ensuring compliance with project and company standards
- Review RFIs prior to submission and collaborate with consultants to facilitate timely issue resolution
- Coordinate with owners, architects, engineers, subcontractors, and suppliers to support project execution
- Facilitate meetings, track action items, and ensure follow-up on outstanding issues
- Act as a key liaison between site and office teams, ensuring clear and consistent communication
- Review, interpret, and update construction schedules, aligning activities with project milestones
- Monitor site progress and proactively identify risks, delays, and mitigation strategies
- Support the Project Manager and Superintendent in daily project operations, administration, and reporting
- Assist with procurement, subcontractor coordination, and material tracking
- Contribute to budget tracking, cost control, and project documentation workflows
- Perform quality control inspections and maintain detailed progress and inspection reports
- Ensure compliance with project specifications, drawings, and safety standards
- Analyze drawings and specifications to identify discrepancies, conflicts, and constructability issues
- Coordinate with consultants and field teams to resolve technical and site-related challenges
- Track subcontractor performance and coordinate material deliveries and site logistics
- Ensure timely availability of materials to support construction schedule requirements
- Assist in project close-out activities, including deficiency tracking, documentation turnover, and final submissions
- Project: Thunder Bay Correctional Complex (TBCC): 700 Million CAD
Senior Document Controller
Ewan Architectural and Engineering Consultancy
Abu Dhabi
08.2009 - 11.2022
- Respond to telephone, in person or electronic enquiries or forward to appropriate person.
- Prepare correspondence, reports, statements, forms, presentations, applications and other documents
- Process incoming and outgoing mail, manually or electronically.
- Photocopy and collate documents for distribution, mailing and filing
- Send and receive messages and documents using fax machine or electronic mail
- Maintain inventory of office supplies, order supplies as required and arrange for servicing of office equipment.
- Assist in preparing meeting agendas, attend meetings, and record minutes
- Assist with administrative procedures such as budget submissions, contracts administration and work schedules
- May sort, process and verify receipts, expenditures, forms and other documents.
- May organize the flow of work for other office support workers
- May perform basic bookkeeping tasks such as preparing invoices and bank deposits
- Scan, sort and file documents according to established guidelines
- Locate, retrieve, or make copies of documents from files as requested and maintain records of filed and removed materials.
- Track documents removed from files to ensure that loan out documents are returned.
- Collaborated with architectural, structural, civil, ELV systems, electrical, mechanical, and main client disciplines to ensure seamless coordination and communication.
- Presidential Palace Project is also known as Qasr Al Watan Project Value: 3.65 Billion CAD
- Implemented quality control measures to verify document compliance with industry standards and regulations.
- Supported smooth project execution, ensuring timely distribution of essential documents to stakeholders.
- Contributed to cost savings by identifying opportunities for improved document management efficiencies.
- Collaborated with cross-functional teams, facilitating clear communication on document requirements and updates.
- Championed change management initiatives related to document control policies, continuously improving internal processes for maximum effectiveness.
- Assisted in audit preparations by maintaining comprehensive documentation trails, showcasing compliance with industry standards.
Education
Electronics Engineering Technician - Computer
Confederation College
Thunder Bay06-2024
Undergraduate - Industrial Engineering
Bataan Heroes Memorial College
Balanga Bataan, Philippines06-2007
High School in Basic Education - undefined
Saint Andrews School Merles Inc.
Caloocan City04-2004
Skills
- Microsoft Office (Excel, Wordetc)
- Skilled in ACONEX/Oracle Databases
- Fieldwire
- Dynamic Host Configuration Protocol (DHCP)
- Gate Three
- Touch Plan
- RevU
- Naviswork
- Revisto
- AutoCAD, Visio and Adobe PDF
- Miro
- Monitoring network performance and System Troubleshooting
- Operations Monitoring
Timeline
Project Coordinator
Ellison Corporation
05.2024 - Current
Senior Document Controller
Ewan Architectural and Engineering Consultancy
08.2009 - 11.2022
Undergraduate - Industrial Engineering
Bataan Heroes Memorial College
High School in Basic Education - undefined
Saint Andrews School Merles Inc.
Electronics Engineering Technician - Computer
Confederation College