Phoebe Sipp
Austin,Texas
Summary
Executive Assistant with two years of experience supporting the CIO at Carrier Global in Japan, complemented by hands-on experience in travel coordination and public-sector administration. Skilled in managing competing priorities, coordinating complex logistics, maintaining organization across multiple workstreams, and supporting the smooth execution of daily operations. Adaptable, detail-oriented, and proactive, with a strong commitment to dependable executive support and a desire to contribute at a high level within a global organization.
Overview
3
3
years of professional experience
Work History
Travel Coordinator
Pioneer Golf
Austin, TX
03.2026 - Current
- Coordinated complex international trips, managing 80+ trips and 500+ clients per travel season with tailored itineraries to meet unique needs
- Managed last-minute changes and resolved issues in real time, ensuring smooth trip execution and personalized care for each client
- Collaborated with internal and external stakeholders to align travel with business objectives, timelines, and budget constraints
Library Clerk
Texas Legislative Reference Library
Austin, TX
09.2025 - 03.2026
- Organized Texas Legislative Reference Library materials by alphabetizing and categorizing them according to numerical filing systems
- Organized and catalogued legislative documents and archival records; edited and distributed weekly legislative materials for internal use
- Assisted state legislators and staff with research and information requests, enhancing access to vital legislative data
Executive Assistant to CIO / Administrative Assistant
Carrier Global Corporation
Tokyo, Japan
08.2023 - 09.2025
- Coordinated end-to-end planning and execution of leadership events, including international off-sites, regional team meetings, and company-wide town halls (in-person and virtual)
- Managed event logistics, coordinating scheduling, vendor relations, travel arrangements, and materials preparation across multiple time zones to ensure seamless execution
- Oversaw complex executive calendar, balancing shifting priorities and resolving scheduling conflicts across global teams
- Partnered with cross-functional teams (APAC and global stakeholders) to align on event objectives, timelines, and deliverables
- Developed meeting agendas, tracked action items, and facilitated follow-through on key initiatives from leadership meetings to drive accountability
- Streamlined administrative and communication workflows, enhancing efficiency in recurring meetings and reporting processes
- Managed budgets and processed expenses using SAP, ensuring accuracy and compliance with company policies
Education
BBA - Marketing
University of Texas At Austin
06-2023
Vienna University of Economics and Business
Skills
- C-Suite Level Support
- Travel logistics
- Program logistics and execution
- Project and event coordination
- Budget tracking
- Timeline and calendar
- Cross-functional collaboration
- Stakeholder Team management
- Process improvement
- Microsoft Office proficiency
- Collaboration tools
- Multilingual communication
Timeline
Travel Coordinator
Pioneer Golf
03.2026 - Current
Library Clerk
Texas Legislative Reference Library
09.2025 - 03.2026
Executive Assistant to CIO / Administrative Assistant
Carrier Global Corporation
08.2023 - 09.2025
BBA - Marketing
University of Texas At Austin
Vienna University of Economics and Business