Rachel Devorak
Abita Springs,LA
Summary
High-performing Accounts Payable/Accounts Receivable Clerk with 26 years experience in accounts payable and receivable. Skilled at processing invoices, reconciling accounts and preserving accounting files. Strong organizational and multitasking skills and committed to meeting tight deadlines.
Overview
26
26
years of professional experience
Work History
Contract Support Specialist
Armoda
11.2022 - Current
- Generate rental quotes for customers from the sales team through the RGApps quoting software.
- Set up new and maintain customers accounts into SAGE.
- Convert all awarded quotes to contracts in SAGE for rental, sale, and custom projects. Responsible for maintaining all documentation inside their contract such as signed quote, purchase order, sales tax exemptions, and bill of ladings.
- Accurately and timely prepare all rental, sale, and custom project invoices through SAGE.
- Responsible for mailing, emailing, or submitting invoices into customers portals such as ARIBA, SAP, Oracal, Coupa, OpenInvoice, or GEP.
- Responsible for all invoice collections for all outstanding invoices for our division.
- Set up and maintain customers sales tax exemptions through the Avalara Tax software.
- Optimized inventory management by maintaining accurate records of all asset transactions, including shipping and receiving, in SAGE.
- Collaborate with project managers in regular meetings to review upcoming invoicing goals for custom projects and inform them about customers with outstanding invoices.
Billing Administrator / AP Clerk
General Marine Leasing / Civeo Offshore, LLC
05.1998 - 10.2022
- Responsible for managing the documentation process of rental and sale projects. Filed all invoices, job sheets, service sheets, addendums, bill of ladings, and any customer communications into these files.
- Established clear communication between the billing department, sales teams, and the customer to ensure all account information was accurate for billings.
- Entered and updated all rental and sale rates in RTMS on all projects to guarantee precise monthly invoices.
- Accurately and timely prepared all rental and sale project invoices through RTMS. Ensured all invoicing lines were being charged to their correct general ledger codes.
- Responsible for mailing, emailing, or submitting invoices into customers portals such as ARIBA, SAP, Oracal, Coupa, or OpenInvoice.
- Submitted monthly accounts receivable accruals and sales tax reports to the Sr. Accountant.
- Provided assistance with invoice collections when required.
- Reconciled all managers' and sales team credit card expenses, gas cards, and office petty cash.
- Consistently maintained accuracy in matching accounts payable invoices with purchase orders and vendor delivery tickets while verifying correctness of invoice lines against the issued purchase order. Invoice was then submitted for payment to corporate office.
- Maintained accurate documentation of accounts payable transactions by diligently filing check/EFT copies, invoices, POs, and vendor delivery tickets.
- Submitted monthly accounts payable accruals to Sr. Accountant.
- Served as a key liaison between vendors and internal teams, resolving any billing issues.
- Reviewed and processed all monthly vendor statements, ensuring timely receipt of all invoices.
- Managed and responded to correspondence and inquiries from customers and vendors.
Education
High School Diploma -
John Ehret High School
Marrero, LA05.1998
Skills
- Support Services
- Billing and Invoicing, RTMS and SAGE
- Self Motivated
- A/P and A/R expertise
- Reliability
- Proficient in ARIBA & OpenInvoice portals
- Organizational Skills
- General accounting
Timeline
Contract Support Specialist
Armoda
11.2022 - Current
Billing Administrator / AP Clerk
General Marine Leasing / Civeo Offshore, LLC
05.1998 - 10.2022
High School Diploma -
John Ehret High School
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