Rachel Maclean
WasteXperts, Inc.
RENO,NV
1
Certification
18
years of professional experience
Accounts Receivable Coordinator managing invoicing, cash application, and collections follow-up to keep receivables current and support steady cash flow. Handles QuickBooks, Excel, and P.O.S. systems to maintain accurate billing, resolve discrepancies, and protect data integrity. Supports vendor payments, payroll-related coordination, and COI compliance alongside finance and operations workflows.
Work History
Accounts Receivable Coordinator
3 Years 8 Months- Processed over 500 invoices monthly using QuickBooks and Excel to maintain accurate A/R records and support cash flow.
- Resolved customer billing discrepancies and handled email inquiries with clear, professional communication.
- Administered vendor invoicing, coding, verification, and timely payment processing across Accounts Payable.
- Managed subcontractor and vendor COI compliance to reduce liability and maintain regulatory alignment.
Gatehouse Attendant
3 Years 10 Months- Processed [number] visitor check-ins weekly using automated gatehouse systems to verify credentials and reduce entry delays.
- Monitored unannounced guests and directed them through entry procedures with clear, professional communication.
- Maintained accurate gatehouse records and incident notes to support daily operations and follow-up.
- Communicated with residents, guests, and vendors to resolve entry questions and keep arrivals moving smoothly.
Accounting Clerk
8 Months- Prepared 500 customer invoices monthly in QuickBooks to maintain billing accuracy and compliance.
- Processed 100 timesheets weekly to keep payroll records current and support accurate labor tracking.
- Maintained accurate client billing records in QuickBooks and resolved data entry issues before invoicing.
- Supported collections management by following up on overdue balances and documenting payment status clearly.
- Processed customer payments through Virtual merchant operations and PayFabric while matching receipts to open invoices.
Accounts Receivable Coordinator
12 Years 7 Months- Reviewed 10 aging accounts monthly to prioritize collections follow-up and track past-due balances.
- Processed [number] invoices weekly in QuickBooks and Excel to support billing workflows and accurate recordkeeping.
- Maintained accurate financial records across QuickBooks, Excel, Word, M1, S2K, and OneNote, reducing administrative errors.
- Processed credit card payments and handled professional collection calls to support cash flow and reduce overdue balances.
- Entered timesheets and invoices with precision to support billing accuracy and timely revenue recognition.
Education
Associates - Computerized Business Management with a Legal Minor
High School Diploma
Skills
QuickBooks and Excel
Data entry and invoicing
NetSuite and SAP expertise
Virtual merchant operations
Collections management
Credit card payment processing
Payroll processing
PayFabric management
Invoice dispute resolution
Customer account reconciliation
Aging report review
Cash application
Accounts payable processing
Vendor invoice coding
Purchase order matching
Vendor payment processing
Credit memo processing
Accounts receivable aging analysis
Cash posting
Journal entries
Month-end close support
General ledger support
3-way matching
ACH payment processing
1099 preparation
Certification
Excel Certifications
Timeline
Accounts Receivable Coordinator
WasteXperts, Inc.
08.2022 - 04.2026Read More
Accounting Clerk
Triumph Protection Group
06.2021 - 02.2022Read More
Gatehouse Attendant
FirstService Residential
07.2018 - 05.2022Read More
Accounts Receivable Coordinator
Gyford Decor
03.2008 - 10.2020Read More
Career College of Northern NV CCNN
Associates from Computerized Business Management with a Legal Minor
Read More
Robert McQueen High School
High School Diploma
Read More