Summary
Overview
Work History
Education
Skills
Timeline
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Rachel Miller

California

Summary

Highly organized and proactive Executive Assistant with several years of experience supporting C-suite executives and managing the day-to-day operations of fast-paced environments. Skilled in calendar management, event planning, and project coordination. Adept at handling confidential information with discretion and maintaining strong relationships with stakeholders. Proven ability to streamline processes and improve efficiency, resulting in increased productivity and exemplary team performance. Strong communication and leadership skills, with a track record of successfully overseeing administrative functions and providing strategic support to senior leadership.

Overview

12
12
years of professional experience

Work History

Contract Executive Assistant to Co-CEOs

RevelOne
08.2024 - Current
  • Heavy scheduling and calendar management for C-Level executives and SVPs
  • Inbox triage and email drafting for C-Level executives and SVPs
  • Meeting preparation for business development and candidate meetings
  • Travel arrangements including flights, hotel and ground transportation
  • Research and analysis for various projects and tasks
  • Internal database management and organization

Executive Assistant & Engagement Manager to Founder, CTO, CPO

Brightflow AI
05.2022 - 07.2024
  • Supported Founder, CTO, and CPO in effectively managing daily schedules, including organizing meetings, conferences, and travel arrangements.
  • Acted as liaison between executive team and external stakeholders, ensuring clear communication and strong relationships.
  • Managed special projects and initiatives on behalf of executive team, overseeing timelines, budgets, and deliverables.
  • Facilitated internal team communication and collaboration by coordinating cross-functional meetings and events.
  • Conducted research and analysis to support strategic decision-making, presenting findings and recommendations to executive team.

Administrative Assistant to the Region Bank President

Wells Fargo
04.2018 - 02.2022
  • Managed Region Bank President's calendar, scheduling meetings and appointments efficiently to maximize productivity and time management
  • Coordinated travel arrangements, including flights, hotels, and transportation, for senior executives
  • Prepared and edited correspondence, reports, and presentations, ensuring accuracy and professionalism
  • Acted as liaison between Region Bank President and internal/external stakeholders, providing exceptional communication and customer service
  • Maintained confidential records and files, handled sensitive information with discretion, and ensured compliance with all corporate policies and procedures

Executive Assistant to the CAECO

Community Medical Centers
08.2017 - 04.2018
  • Coordinated all administrative tasks for the Chief Audit, Ethics & Compliance Officer (CAECO), including managing calendars, scheduling meetings, and handling correspondence.
  • Facilitated seamless communication between CAECO and internal/external stakeholders, ensuring timely responses to emails and inquiries.
  • Assisted in planning and execution of high-profile events, such as board meetings, conferences, and special projects, by coordinating logistics and preparing materials.
  • Managed sensitive and confidential information with discretion and professionalism, maintaining highest level of confidentiality in all interactions.
  • Conducted research, prepared reports, and drafted communications on behalf of CAECO, contributing to clear and effective messaging for internal and external communications.

Administrative Specialist IV / Project Coordinator

Kaiser Permanente
08.2012 - 08.2017
  • Manage and maintain executives' schedules
  • Supervise and train other clerical staff, and arrange for employee training
  • Lead and manage cross-functional project teams to support successful execution of strategic initiatives
  • Develop and maintain project timelines, budgets, and status reports to ensure timely and efficient project delivery
  • Coordinate and facilitate project meetings, including preparing agendas, documenting minutes, and following up on action items
  • Serve as primary point of contact for project stakeholders, addressing inquiries, providing updates, and ensuring alignment with project goals

Education

Masters in Education (M.Ed.) with Distinction -

National University
La Jolla, California

Bachelor of Arts in Interdisciplinary Studies, Cum Laude -

New York Institute of Technology
Old Westbury, NY

Skills

  • Google Suite
  • Microsoft Office
  • Zoom
  • Airtable
  • Asana / Trello
  • Notion
  • Dashlane / 1Password
  • Teamwork and Collaboration
  • Adobe Acrobat
  • Miro
  • Concur
  • Windows and Mac Platforms
  • Highly Organized
  • Detail oriented
  • Superior interpersonal and verbal communication
  • High emotional IQ
  • Excellent writing skills
  • Expert time management prowess

Timeline

Contract Executive Assistant to Co-CEOs

RevelOne
08.2024 - Current

Executive Assistant & Engagement Manager to Founder, CTO, CPO

Brightflow AI
05.2022 - 07.2024

Administrative Assistant to the Region Bank President

Wells Fargo
04.2018 - 02.2022

Executive Assistant to the CAECO

Community Medical Centers
08.2017 - 04.2018

Administrative Specialist IV / Project Coordinator

Kaiser Permanente
08.2012 - 08.2017

Masters in Education (M.Ed.) with Distinction -

National University

Bachelor of Arts in Interdisciplinary Studies, Cum Laude -

New York Institute of Technology

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Rachel Miller