Summary
Overview
Work History
Education
Skills
Accomplishments
Certification
LNGG
ADDITIONAL INFORMATION
Timeline
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Rachel Tiner

Allen,TX

Summary

Professional payroll specialist with solid background in managing complex payroll systems and ensuring compliance with regulations. Known for strong analytical skills, attention to detail, and ability to optimize payroll processes. Proven team player with focus on collaboration and delivering impactful results. Adaptable and reliable, capable of thriving in dynamic environments.

Overview

26
26
years of professional experience
1
1
Certification

Work History

Sr Payroll Analyst

AESC US LLC
12.2023 - Current
  • Handle payment calculations for new hires, terminations, pay rate changes/retro pay
  • Process payroll from timekeeping to payment
  • Assist Accounting and Finance with GL/Payroll inquiries
  • Work hand in hand with Benefits/HR team on Leave of Absences
  • Key member on HRIS conversion/implementation from ADP WorkForce Now to DayForce full suite
  • Manage the end-to-end US (Multi-State) payroll process, including payroll preparation, processing, and reporting for weekly and biweekly pay frequency
  • Ensure compliance with federal, state, and local payroll regulations and tax laws
  • Analyze payroll data for discrepancies and ensure timely resolution of any issues
  • Collaborate with the HR and Benefits team to ensure accurate employee records and benefits integration
  • Conduct audits of payroll data to ensure accuracy and compliance
  • Develop and maintain payroll procedures and policies to improve efficiency and effectiveness
  • Serve as a point of contact for payroll-related inquiries from employees and management
  • Provide training and support to payroll staff and other departments as needed
  • Provide ad-hoc reports as requested

Sr Payroll Analyst

Trellix
10.2022 - 11.2023
  • Processed multi-state bi-weekly payroll for 3,000 U.S. employees (Workday)and 300 Canada employees (Immedis system)
  • Handled payment calculations for new hires, terminations, pay rate changes/retro pay, W4 and State tax changes, direct deposits changes via WorkDay
  • Processed and reconciled bonuses and commissions
  • Processed garnishments
  • Assisted Accounting and Finance with GL/Payroll inquiries
  • Processed remittances to different Canada provinces - Alberta, BC, Quebec, Ontario
  • Worked hand in hand with Benefits/HR team on Leave of Absences
  • Key member on projects: acquisitions and mergers, conversion of semi-monthly to bi-weekly pay frequency, divestitures

Payroll Analyst

McAfee, LLC
02.2017 - 09.2022
  • Processed multi-state bi-weekly payroll for 1,000 U.S. employees (Workday)and 300 Canada employees (Immedis system)
  • Handled payment calculations for new hires, terminations, pay rate changes/retro pay, W4 and State tax changes, direct deposits changes via WorkDay
  • Processed and reconciled bonuses and commissions
  • Processed garnishments
  • Assist Accounting and Finance with GL/Payroll inquiries
  • Processed remittances to different Canada provinces - Alberta, BC, Quebec, Ontario

Payroll Manager

Master Halco
07.2015 - 01.2017
  • Processed multi-state biweekly payroll for U.S. (1,000+ employees) and Canada (70 employees)
  • Processed and reconcile 401K Contributions, Roth IRA, 41K Match, Catch-Up, 401K Loans
  • Processed 401K midyear and year end testing for audits
  • Processed and handle RRSP for Canada
  • Processed Canada ROEs
  • Handled new hires, terminations, pay rate changes, W4 and State tax, direct deposits, and other employee record maintenance
  • Calculated, processed, and reconciled bonuses
  • Processed commission payments eligibility
  • Assisted Accounting and Finance with GL/Payroll Reconciliation
  • Processed Multiple Worksite reporting – 5 States: CA, FL, MO, PA, TX
  • Worked hand in hand with Benefits/HR team on Leave of Absences
  • Responsible for creating payroll procedures for the company
  • Responsible for streamlining, process improvements, and automation of manual processes
  • Responsible for training and mentoring direct reports
  • Processed YR end for U.S. and Canada
  • Lead the payroll system conversion from beginning to “go live” stage – ADP Pay Force to ADP Work Force Now

Sr. Payroll Analyst

Solera/Audatex
02.2015 - 07.2015
  • Processed multi-state bi-weekly payroll for 1,500 U.S. employees and 100 Canada employees
  • Handled new hires, terminations, pay rate changes, W4 and State tax, direct deposits via SAP-HR
  • Processed and reconcile bonuses
  • Assisted Accounting and Finance with GL/Payroll
  • Processed remittances to different Canada provinces - Alberta, BC, Nova Scotia, Quebec, Ontario, Saskatchewan
  • Worked hand in hand with Benefits/HR team on Leave of Absences and benefits repayment plans

Lead Payroll Analyst

McAfee-Intel
02.2011 - 02.2015
  • Processed multi-state semi-monthly payroll for 3,000+ exempt employees and 550 non-exempt employees using ADP PRO business
  • Processed and reconcile 401K Contributions, Roth IRA, 41K Match, Catch-Up, 401K Loans
  • Processed and reconciled PTO accruals
  • Handled new hires, terminations, pay rate changes, W4 and State tax, direct deposits via SAP-HR
  • Processed and reconciled bonuses
  • Assisted Accounting and Finance with GL/Payroll Reconciliation and Journal Entries
  • Ran reports using R & R Reports Writer
  • Worked hand in hand with Benefits/HR team on Leave of Absences and benefits repayment plans
  • Assisted the Manager and Payroll Tax Analyst with Year End Process

Assistant Payroll Manager

Concentra Health Services
10.2000 - 01.2011
  • Processed in-house payroll nationwide on a biweekly basis for more than 7,500 employees using Ultipro
  • In depth involvement in implementation of major company projects such as:
  • - Converting phone system to a call center type
  • - Implement ticketing system that tracks all phone calls to Payroll to maximize and improve customer service
  • - In depth involvement with time and attendance conversion – from an Excel spreadsheet to Kronos time and attendance;
  • - Conversion of Comdata/Paycard from non-branded to branded
  • Managed the whole payroll department except Tax personnel - department consists of 2 team leads, 6 processors, garnishment processor, pay authorization processor and file clerk
  • Handled employees on Leave of Absence including benefit deduction arrears and benefit deduction payment arrangements
  • Handled setting up of deferred benefits such as 401K, Roth, 401 Catch Up, and 401 Loans
  • Assisted Accounting Department with Payroll Reconciliation and Journal Entries
  • Acted as a liaison with customers which is our employees, vendors, IT, and Human Resource on any payroll issues
  • Maintained compliance in federal, state, and local payroll administration laws, regulations and best practices
  • In depth involvement with acquisitions
  • Managed Payroll webpage in our company website
  • In depth involvement on Benefits Annual Enrollment testing to assist Benefits Department
  • Ensured that the processes in Payroll are in compliance with SOX (Sarbanes Oxley)
  • Facilitated field managers and employee training to better the understanding of payroll procedures and processes
  • Prepared webinar presentations for Training using Power Point
  • Assistant Payroll Manager – additional responsibilities

Assistant Payroll Manager

Concentra Health Services
04.2008 - 03.2010
  • Assisted the Sr. Payroll Manager in processing in-house payroll using Ultipro on a biweekly basis - such as validation of timesheets, running reports for checks and balances (Cognos), audit reports for accuracy of payments
  • Processed I-9's through e-Verify for all new hires
  • Managed 2 Supervisors, 6 processors, new hire desk personnel, file clerk
  • Due to re-organization in the department, I now currently manage and supervise 2 members of Special/Audit team, 5 payroll processors, and file clerk
  • Trained, motivated and coached processors - emphasizing on the advantages of learning every aspect of their duties
  • Processed and audited payroll for all Corporate Office employees such as new hires, pay changes, terminations, job changes, W4 updates, direct deposits
  • Handled benefits for employees on Leave of Absence such as benefit deduction arrears and benefit deduction payment arrangements
  • Handled setting up of deferred benefits such as 401K, Roth, 401 Catch UP, and 401 Loans
  • In charge of updating the Company Website for Payroll Department using Macromedia software
  • Handled escalated issues; oversees the implementation of processes for compliance with Sarbanes-Oxley
  • Maintained compliance in federal, state, and local payroll administration laws, regulations, and best practices
  • Assisted Human Resource with their newly implemented Red Carpet/On-Boarding online hiring process
  • Ensured all payroll processes meet SOX requirements

Payroll Supervisor

Concentra Health Services
07.2006 - 04.2008
  • Overseeing 4 processors
  • Overview function on processing of all payrolls for 12,000+ employees
  • Trained, motivated and coached processors - emphasizing on the advantages of learning every aspect of their duties
  • Audited paperwork that is being processed
  • Assisted the Sr. Payroll Manager in monitoring the performance of the department
  • Performed all assignments and projects with a high degree of accuracy and integrity and adheres to the strong system of internal controls and corporate compliance guidelines set forth by the Company Management and SOX (Sarbanes-Oxley)
  • Maintained compliance in federal, state, and local payroll administration laws, regulations and best practices

Payroll Analyst - Team Lead to 9 processors

Concentra Health Services
10.2000 - 07.2006
  • Monitored and processed receipt of timesheet data for multiple states and Corporate employees, 1,200+ employees (12,000+ employees - entire company)
  • Handled acquisitions and divestitures
  • Monitored, calculated and reconciled benefit accruals
  • Processed new hires which includes contract agreements and validation of I-9 via E-Verify
  • Processed salary changes which entails retro pays
  • Processed amended W-4's, set up direct deposits, and keep employee records updated every pay period
  • Use Report Smith reports for troubleshooting and research for outsourced Payroll
  • Served as a client service contact for problem solving and troubleshooting for multiple states and corporate office employee
  • Trained all processors with company and department procedures
  • Performed other special projects, duties and responsibilities as requested by management
  • Involved in first, second and last phase of Payroll system conversion from ADP/HRizon (outsource) to Ultimate Software (in-house)
  • Maintained compliance in federal, state, and local payroll administration laws, regulations and best practices

Payroll Administrator

7-Eleven Inc. Corporate Office/ Southland Corp.
08.1999 - 10.2000
  • Monitored receipt of timesheet data for multi-state corporate locations and input timesheet data for all non-exempt corporate employees
  • Manually calculated garnishments, child support orders, and tax levies in accordance with federal and state regulations and enter allowable amount into the payroll system.
  • Reconciled accounts for assigned markets to identify and follow through with any necessary corrective action for all transactions comprising the balance
  • Performed other special projects, duties and responsibilities as requested by management

Payroll Accounting Technician

KPMG, LLP
04.1999 - 08.1999
  • Used People Soft to process multi-state and international – expatriates payroll
  • Manually calculated garnishments, child support orders, and tax levies in accordance with federal and state regulations and enter allowable amount into the payroll system.
  • Performed other special projects, duties and responsibilities as requested by management

Education

Associate Degree - Business Management

Collin County Community College
Spring Creek, Plano, TX

Certification - Quality Control Management

Collin County Community College
Spring Creek, Plano, TX

Certification - Human Resource Management

Collin County Community College
Spring Creek, Plano, TX

Skills

  • People Soft, Ultipro - Ultimate Software (web and back office)/HRIS system, MS Word, MS Excel, MS Power Point, HRizon System, HRizon/ ADP, Reports Smith , e-Verify through Department of Homeland Security, Cognos 7, ADP-PRO business 70, R & R Reports Version 12, SAP (HR), ADP Pay@work and People@work for Canada Payroll, ADP Pay Force, ADP Work Force Now, Workday, Immedis, Workday, DayForce
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Accomplishments

  • Completed all quarterly payroll tax reconciliations, including 941s, FUTA and SUTA and annual W-2 filings.
  • Improved accuracy of payroll journal entries by developing and implementing a payroll reconciliation tool.
  • Implemented time sheet system to minimize errors and cost while improving payroll efficiency.
  • Collaborated with internal and external business partners in the implementation of new Payroll system.

Certification

  • American Payroll Association Payroll Professional Learning Series Certification: Primary, Essential and Advanced
  • Certificate from Kronos Time and Attendance Training
  • Pay Train Fundamentals Certification YR2011
  • Currently taking preparation classes for CPP exam

LNGG

Bilingual (English & Tagalog– read, write speak)

ADDITIONAL INFORMATION

Highly organized and hard working, dependable, fast learner, able to multi task while attentive to details, able to work in team environment or independently, strong analytical and problem solving resolution skills, strong knowledge of payroll and FLSA compliance, withholding & deductions, excellent oral communication skills, able to complete multiple tasks under specific deadlines

Timeline

Sr Payroll Analyst

AESC US LLC
12.2023 - Current

Sr Payroll Analyst

Trellix
10.2022 - 11.2023

Payroll Analyst

McAfee, LLC
02.2017 - 09.2022

Payroll Manager

Master Halco
07.2015 - 01.2017

Sr. Payroll Analyst

Solera/Audatex
02.2015 - 07.2015

Lead Payroll Analyst

McAfee-Intel
02.2011 - 02.2015

Assistant Payroll Manager

Concentra Health Services
04.2008 - 03.2010

Payroll Supervisor

Concentra Health Services
07.2006 - 04.2008

Assistant Payroll Manager

Concentra Health Services
10.2000 - 01.2011

Payroll Analyst - Team Lead to 9 processors

Concentra Health Services
10.2000 - 07.2006

Payroll Administrator

7-Eleven Inc. Corporate Office/ Southland Corp.
08.1999 - 10.2000

Payroll Accounting Technician

KPMG, LLP
04.1999 - 08.1999

Certification - Quality Control Management

Collin County Community College

Certification - Human Resource Management

Collin County Community College

Associate Degree - Business Management

Collin County Community College

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